Administrative Assistant- TRiO PT

SALARY:$13.90 Hourly

DIVISION:Instruction

DEPARTMENT:Academic Support

OPENING DATE:11/05/21

CLOSING DATE:11/25/21 05:00 PM

OCCUPATIONAL SUMMARY:

The Administrative Assistant is responsible for providing clerical, administrative and project support to the TRiO, Student Support Services program. This position maintains current general knowledge of appropriate college and departmental policies, processes and procedures in an effort to ensure efficiency and integrity of the department. Serves as a point of operational and administrative contact for students on a variety of matters. Participates in the coordination, control and completion of special projects.

This is a part-time 29 hours per week position.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Performs a wide variety of responsible clerical, technical, administrative and office support duties in support of the department
• Provides customer service and a swift response rate, both in-person and by telephone; screening and directing telephone calls; taking and relaying messages; answering questions from students, employees and the general public
• Provides general clerical and administrative support to the department; composes and types correspondence; prepares a variety of reports
• Assists with maintaining staff schedules including making appointments
• Inputs, retrieves and assembles data on project participants; compiles annual reports and project evaluations
• Creates and updates hardcopy and electronic records; pulls and re-files records; purges inactive records and files according to document retention policy and procedures
• Maintains an annual events calendar; coordinates and designs program marketing materials
• Develops a monthly newsletter for the department; updates and maintains social media accounts and email lists
• Assists in the coordination, facilitation and delivery of institutional outreach endeavors for program participants
• Prepares purchase requisitions and orders supplies for the department; processes travel documents for department staff and student program participants
• May research, compile and analyze data for special projects and reports
• Performs other job-related duties and projects as assigned in support of the College's mission, core values and goals

MINIMUM QUALIFICATIONS:

High School Diploma or equivalent.

Two (2) years' experience in an office environment performing administrative tasks.

Preferred:
Associate's degree from a regionally accredited institution of higher learning.
 

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge

• Intermediate knowledge of clerical processes and procedures and standard office procedures; practices and equipment
• Intermediate knowledge of business letter writing and report preparation
• Intermediate knowledge of record control and statistical record keeping

 
Skills

• Intermediate computer skills and technical proficiency in Microsoft Office applications
• Effective verbal, listening and written communications skills
• Attention to detail and high level of accuracy
• Very effective planning, coordination and organizational skills to meet work deadlines
• Interpersonal skills with proven ability to work in a team environment

 
Abilities

• Ability to record, compile, analyze and summarize data
• Ability to display tact and poise at all times
• Ability to handle confidential information with absolute discretion
• Ability to learn and perform basic student services information systems data entry and database maintenance
• Commitment to diversity, equity and inclusion; demonstrated ability to work effectively with a culturally diverse workforces, including those with different levels of academic preparation and varying physical and learning abilities, and socioeconomic levels

APPLICATIONS MAY BE FILED ONLINE AT:
https://www.schooljobs.com/careers/cravencc/jobs/3301367/administrative-assistant-trio-pt

800 College Court
New Bern, NC 28562
252-638-7335

hr@cravencc.edu

Position #2021-00107
ADMINISTRATIVE ASSISTANT- TRIO PT
KT