This position requires planning, problem-solving through knowledge of a variety of programs and operations, preparation and maintenance of records and reports, a wide variety of public contact, composition of correspondence and operating a variety of office equipment.  The majority of time spent is in the management of day-to-day operations of the office.
 
Plans and schedules meetings and appointments, organizes and maintains paper and electronic files and emails via Google calendar.  Provides technical advice and administrative assistance to the VP of Administrative Services.  Manages projects and conducts research as needed.  Controls and distributes physical keys and maintains the key file.  Assists VP as liaison to insurance representatives.  Processes check out paperwork for Business Office and logs.  Answers and transfers calls to appropriate offices or departments.
 
Uses personal computers to create spreadsheets and reports along with composing correspondence and managing databases.   Responsible for creation of presentations using software such as PowerPoint, composing letters using Word.  Responsible for the daily distribution of incoming mail and prepares outgoing mail.  Records checks received via mail; distributes mail and checks received in mail room.
 
Creates check logs.  Processes the Business Office monthly leave reports and verifies for accuracy
Creates reports and documents using desktop publishing software and word processing such as MS Office Update Space Utilization Report Provides assistance in the EAGLE internal control reporting system.
 
Accepts, verifies, reconciles, and receipts monies received in all forms from all areas of the College in accordance with the state's cash management policy utilizing Datatel. Responsible for the reconciliation and reporting of the Daily Cash Analysis (DCA). Responsible for maintaining a secure cash office and for securing all petty cash and any outstanding deposits at the close of each business day. Collects tuition and fees during registration Process daily cash receipts and assist all customers at Cashier's window.
 
Responsible for the distribution of student financial aid checks including but not limited to Pell Grant checks and scholarship checks. Responsible for issuing parking tags and posting car identification information in the computer system.
 
Provides excellent customer service to internal and external customers, update student/sponsors accounts and PERC screens as paid, and managing Accounts Receivable accounts by updating Business Office Holds. Maintains and updates spreadsheets for Promissory Notes, Unpaid returned checks, and Credit Cards. Distributes Financial Aid Checks, mail out student statements, and certification of deposit.
 
Answers and transfers telephone calls to the office or department.  Greet and direct students and visitors
Schedule use of school vehicles and maintain records of their usage.  Record departure time for community service workers.  Provide excellent customer service to internal and external customers.
 
Posting job advertisements in the newspaper, online, and other resources as requested.  Processing I-9's using e-Verify, copying and compiling interview packets. Checks candidate's references, processes and maintains leave records from Personal Leave Reports monthly using Colleague.  Assigns correct leave plans to new employees. Composes letters for job applicant tracking using MS Word mail merge.
Answers inquiries form applicants and maintaining personnel records.
 
Maintains current knowledge of Business Office practices and new developments in area of expertise
Serve on various College committees and attend college events, activities, and professional meetings.
 
Uses a variety of office equipment such as facsimile machines, photocopiers, and telephone system
Generally, this employee must be able to operate office equipment such as personal computer, fax machine, photocopier, etc.  This employee must be able to operate an automobile, as the ability to drive and travel is an expected part of the job.
 
Frequently requires standing, sitting, and walking. 
Occasionally requires lifting (10-15 pounds), repetitious finger and wrist movement, and reaching both high   and low. Constantly requires speaking clearly, hearing, and seeing.