Administrative Secretary to the Dean of Institutional Effectiveness

Administrative Secretary to the Dean of Institutional Effectiveness

Employer

Fayetteville Technical Community College
2201 Hull Road
Fayetteville, NC 28303
Phone: 910-678-8400

Salary/Grade

College Scale

Benefits

Yes

Job Category

  • Clerical

Application Period

Opens: Wednesday, July 20, 2022
Closes: Monday, August 8, 2022

Target Start Date

Thursday, September 1, 2022

Expected Work Hours

8am-5pm M-F

Employment Type

Full-time

Minimum Qualifications

Experience:
Two years of secretarial experience and an Associate’s degree in Office Technology, or related field.

Training:
An Associate’s degree from an accredited college with a concentration in office technology, or related field.

Outstanding customer service skills.

Communication skills, both oral and written, are necessary.

Must have expert efficiency in Microsoft Office (Access, Excel, PowerPoint, and Word).

Preferred Qualifications

Experience:
Two years of secretarial experience and an Associate’s degree in Office Technology, or related field.

Training:
An Associate’s degree from an accredited college with a concentration in office technology, or related field.

Outstanding customer service skills.

Communication skills, both oral and written, are necessary.

Must have expert efficiency in Microsoft Office (Access, Excel, PowerPoint, and Word).

Position Description

Prepare and proofread a wide variety of reports, letters, memos, and statistical charts; independently compose correspondence related to responsibilities assigned.

Participate in the duties related to administration of a division; may assist in preparing comprehensive reports, preparing minutes of meetings, compiling annual budget requests, and recommending expenditure requests for designated accounts.

Manage office support functions; coordinate the work activities of secretarial and clerical support staff on projects requiring division-wide input; review work for accuracy.

Screen office and telephone calls; respond to complaints and requests for information on regulations, courses, deadlines, procedures, and precedents relating to responsibilities assigned, receive, and route mail.

Perform administrative duties within the clerical support system; supervise the ordering and storage of appropriate supplies; monitor budget as assigned; recommend improvements in work flow, procedures, and use of equipment and forms.

Coordinate and participate in a variety of office operations; perform special projects and assignments as requested.

Maintain calendars of activities, meetings, and various events; coordinate activities with other divisions, departments, the public, and outside agencies.

Organize and maintain complex filing systems.

Perform general clerical work including filing, scheduling appointments and meetings, and processing reimbursement requests.

Correspond and distribute information and files on the College’s networking system.

Operate a variety of office equipment including a computer, input and retrieve data and text; organize and maintain storage and filing as needed.

Coordinate travel arrangements for assigned management staff as needed.

Provide outstanding customer service.

Perform related duties as assigned.

Job Post Contact

FTCC-Human Resources
910-678-7342