Announcement Summary

Fayetteville Technical Community College is seeking qualified applicants for this full-time position. Qualified candidates will possess excellent computer skills, demonstrate evidence of a career that includes flexible work experiences and willingness to change; open-mindedness, fairness and the ability to see multiple perspectives; a willingness to take risks, and willingness to accept responsibility for professional and personal growth.

Duties

Prepare and proofread a wide variety of reports, letters, memos and statistical charts; independently compose correspondence related to responsibilities assigned.

Participate in the duties related to administration of a division; may assist in preparing comprehensive reports, preparing minutes of meetings, compiling annual budget requests and recommending expenditure requests for designated accounts.

Manage office support functions; coordinate the work activities of secretarial and clerical support staff on projects requiring division-wide input; review work for accuracy.

Screen office and telephone calls; respond to complaints and requests for information on regulations, courses, deadlines, procedures, and precedents relating to responsibilities assigned, receive and route mail.

Perform administrative duties within the clerical support system; supervise the ordering and storage of appropriate supplies; monitor budget as assigned; recommend
improvements in work flow, procedures and use of equipment and forms.

Coordinate and participate in a variety of office operations; perform special projects and assignments as requested.

Maintain calendars of activities, meetings and various events; coordinate activities with other divisions, departments, the public and outside agencies.

Organize and maintain complex filing systems.

Perform general clerical work including filing, scheduling appointments and meetings, and processing reimbursement requests.

Correspond and distribute information and files on the College’s networking system.

Operate a variety of office equipment including a computer, input and retrieve data and text; organize and maintain storage and filing as needed.

May take minutes of meetings attended and transcribe as necessary.

Coordinate travel arrangements for assigned management staff as needed.

Provide outstanding customer service.

Perform related duties as assigned.