Administrative Specialist I (Administrative Assistant, College and Career Readiness)

Administrative Specialist I (Administrative Assistant, College and Career Readiness)


North Carolina Community Colleges System Office
200 West Jones Street
Raleigh, NC 27603
Phone: 919-807-7100

Job Location

200 W. Jones Street
Raleigh, NC 27603


$35,788 – $41,400/NC08


State of NC

Job Category

  • Clerical

Application Period

Opens: Tuesday, August 2, 2022
Closes: Monday, August 15, 2022

Target Start Date

Monday, October 3, 2022

Expected Work Hours

8am - 5pm M-F

Employment Type

Full-Time Position

Minimum Qualifications

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Preferred Qualifications


Position Description

The North Carolina Community College System (System Office) is a statewide network of 58 public community colleges. The system enrolls over 500,000 students annually. It is the 3rd largest in the nation based on the number of colleges. It also provides data to the North Carolina Learning Object Repository by collecting, contributing, and sharing digital learning resources for use in traditional or distance learning environments. The mission of the North Carolina Community College System is to open the door to high-quality, accessible educational opportunities that minimize barriers to post-secondary education, maximize student success, develop a global, multicultural, and competent workforce, and improve the lives and wellbeing of N.C. citizens. To learn more about the NC Community College System Office and the Great 58 visit our website About Us | NC Community Colleges

NC Community Colleges System Office has an opening for an Administrative Assistant, College and Career Readiness in the Programs and Student Services Division. The recruitment range: $35,788 – $41,400.

The Programs and Student Services Division provides leadership, assistance, and consultation to the 58 community colleges in the areas of academic programs, adult basic education,  workforce development, continuing education, student success initiatives, financial aid, national post-secondary education policy research, institutional research, and performance management.  Staff within the Division develops and administers state-level policies and strategies to improve student access, enhance program quality, and increase student success.  In addition, the staff engages college faculty and administrators to develop, field test, evaluate, and disseminate best practices that support student success. 

DESCRIPTION OF WORK:  The position communicates with internal and external agencies and with the public to provide information on College and Career Readiness (CCR) programs’ and services.  This position research to resolve problems or to support special projects, monitors budgets, maintains and manages communication with CCR stakeholders and partners, CCR work groups and WIOA core partners. This position serves as subject matter expert in technology-based communication and provides technical and administrative support to College and Career Readiness Directors. This position assists in researching collecting data for projects, preparing reports, manuals, and FAQ to ensure work flows smoothly and accurately.


  • Knowledge of PC software including current version of Windows, Microsoft Office, specifically Excel, Word, Access, and PowerPoint; Business Objects.
  • Knowledge of principles and practices of management and office organization and system office procedures and ability to use applications to store, track and share data.
  • Knowledge and ability to use web-based communication tools and web-based platforms such as Microsoft Teams, Zoom, Skype, Go to Meeting.
  • Web site knowledge of and experience with Hyper Text Markup Language (HTML), Cascading Style Sheets (CSS).
  • Ability to understand and track budgets.
  • Knowledge and ability to conduct research to include write reports, collect, and analyze data and information from multiple sources, organizing and formatting for presentation.
  • Ability to work independently and carry out a variety of critical and time sensitive assignments without constant supervision.

PREFERENCES: Knowledge of Title II programs and community college educational policy issues. Ability to interpret and apply departmental rules, regulations, and policies; knowledge of basic organization of federal policy for Title II. Experience working in a community college or community-based organization Adult Education Program. Two years’ experience with data collection and research and expertise with web-based communication platforms and storing and retrieving data and files in Microsoft Office.    

How to Apply

STATE EMPLOYEE COMPENSATION & BENEFITS: We value our employees and offer a wide variety of competitive and family-friendly benefits. The state of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave, and personal observance is available to eligible employees. Some highlights include:

  • The best-funded pension plan/retirement system in the nation according to Moody’s Investor’s Service
  • Twelve (12) holidays/year
  • Fourteen (14) vacation days/year which increase as the length of service increases and accumulate year-to-year
  • Twelve (12) sick days/year which is cumulative indefinitely
  • Longevity pays lump sum payout yearly (based on length of service beginning 10 years and up)
  • 401K, 457, and 403(b) plans

Learn more about employee perks/benefits:


The North Carolina Community College System Office uses the Merit-Based Recruitment and Selection Plan to fill positions SUBJECT to the State Human Resources Act with the most qualified applicants. When a salary range or recruitment range is posted, the actual salary will be based on relevant competencies, knowledge, skills and abilities, internal equity, and budgetary considerations pertinent to the advertised position. All post-high school degrees must be from appropriately accredited institutions.

Individuals interested in applying for this position must complete the online process at, Résumés will not be accepted in lieu of the application. Work history and credentials must appear on the application to receive consideration during the selection process.

Job Post Contact

North Carolina Community College System
Human Resources | Caswell Building
5001 Mail Service Center | Raleigh, NC 27699-5001
Phone: (919) 807-7177 | Fax: (919) 807-7222