Administrative Support Specialist

Administrative Support Specialist

Employer

Brunswick Community College
50 College Road
Bolivia, NC 28422
Phone: 800-754-1050

Job Location

Brunswick Community College

Leland Industrial Park

2050 Enterprise Blvd.

Leland, NC  28451

Salary/Grade

$11.00 per hour

Benefits

None

Job Category

  • Technical/Paraprofessional

Application Period

Opens: Friday, September 28, 2018
Closes: Friday, October 26, 2018

Target Start Date

Friday, September 28, 2018

Expected Work Hours

Part time Temporary

Reports to

Director, Small Business Center

Employment Type

Part time Temporary

Minimum Qualifications

  • High School Diploma or GED
  • Three to five years’ experience working in a professional office environment.
  • Microsoft Office Intermediate User
  • Must be physically able to operate a variety of automated office machines, able to lift, carry, push, and pull or otherwise move up to 30 pounds and sit or stand for long periods of time.
  • Able to work flexible hours a combination of morning, afternoon and evening.

Preferred Qualifications

  • North Carolina Community College System Continuing Education experience
  • Associate’s degree in a business related field

Position Description

GENERAL FUNCTION:

The role of the Administrative Support Specialist is to perform a variety of administrative and technical duties for the Small Business Center (SBC); prepare for seminars, budget updates and monthly reports; serve as liaison for SBC to faculty/staff, the community, Chamber of Commerce, other SBC Directors and outside resource agencies; update and maintain SBC N.C. Identity Management (NCID) database, calendar of events.  Assist with oversight of CINErG and the Business & Industry Incubator as advised.
 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Provide professional customer service to clients/potential clients; independently respond to letters and general correspondence of a routine nature; prepare a variety of regular and confidential documents including general correspondence, agendas, reports, forms, certificates, contracts and memos; prepare copies of documents and distribute information
  • Answer the telephone; respond to requests for information from the general public, students, faculty/staff; provide routine information and directions; schedule appointments with clients and convey messages; provide information on small business entrepreneurial
  • Create marketing flyers and brochures for the SBC seminars with the appropriate logos, wording and registration information; upload and remove marketing material in a timely manner; submit support tickets to the Marketing Department for upcoming SBC events for the college website; responsible for the upkeep and current activities/meetings posted on the marquee board for SB. 
  • Work as an integral member of the Workforce Development and Continuing Education team. 
  • Coordinate special seminars, training sessions and workshops; prepare information packets and develop marketing materials; submit instructors' service agreement to SBC Director; print rosters and sign in sheet for SBC seminars and training events; collate and print other materials as instructed
  • Set up SBC training rooms for scheduled seminars and events; collect and process class registration forms and class rosters represent SBC in the absence of the Director
  • Sets up class files with registration forms, attendance sheets, in accordance with established criteria defined by the College and the North Carolina Community College System Requirements.  Verifies all information for accuracy.  Makes changes as needed
  • Prepare requisitions and coordinate the pick-up and delivery of food items required for the Advisory Meetings, Success Team, Multi-Chamber Networking events and other events as requested by the SBC Director
  • Fills in for front desk occasionally as needed
  • Participates in workshops, seminars, and other staff development activities.  Serves on assigned special committees and projects
  • Perform other duties and responsibilities as assigned by the Director

 

MINIMUM REQUIREMENTS:

  • High School Diploma or GED
  • Three to five years’ experience working in a professional office environment.
  • Microsoft Office Intermediate User
  • Must be physically able to operate a variety of automated office machines, able to lift, carry, push, and pull or otherwise move up to 30 pounds and sit or stand for long periods of time.
  • Able to work flexible hours a combination of morning, afternoon and evening.
  •  
  • PREFERRED:
  • North Carolina Community College System Continuing Education experience
  • Associate’s degree in a business related field

How to Apply

A completed and signed Brunswick Community College application, a letter stating your qualifications related to the position requirements, skills and abilities, unofficial transcripts, and resume are preferred for most positions.

Applications can be found online at www.brunswickcc.edu

Applicants should send all documents and inquiries to any of the following:

 

Human Resources, Brunswick Community College

PO Box 30

Supply, NC, 28462

humanresources@brunswickcc.edu

Fax (910) 754-8229

Telephone: (910) 755-7300

BCC is an Equal Opportunity Employer

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