Closes: Thursday, September 26, 2019
Target Start Date
Expected Work Hours
Education & Experience
- An associate’s degree in accounting, business administration, human resources, or related field.
- At least two years of experience in bookkeeping and payroll required. Proficiency using a computer. Experience in using Microsoft Excel and Word software. Business office experience in a community college setting preferred.
- Preferably a Bachelor’s degree in accounting, business administration, or human resources.
- Proficiency using a computer. Experience in using Microsoft Excel and Word software. Business office experience in a community college setting preferred.
Perform a variety of duties as related to payroll and the associated benefits, exercising independent judgment in accordance with established policies, procedures, and/or government regulations ensuring all applicable deadlines are met and payments are made on a timely basis; while assisting in other areas of the Business Office as needed. Maintain process for college motor fleet vehicles and state-mandated escheats. Verify travel requests and reimbursements received from college employees. Reconcile institutional and county funds bank statements, reconcile credit statements. Draw down federal funds, assist Financial Aid Department in determining FWS and SEOG calculations/balances and assist with financial aid, student sponsorships, and return to Title IV. Serve as back up to Controller.
- Compute and process all payrolls to ensure accuracy and appropriate deadlines are met. Reconcile all trial balance/general ledger discrepancies (full-time & part-time).
- Verify, compute, and process all departmental payroll data; compare time sheets to part-time contracts for compliance with contracted rates and hours to be worked; enter hours to be paid; resolve any discrepancies with each department. Verify that full-time employee monthly wages agree with signed contracts; including verifying any adjustments or amendments.
- Ensure that the proper payroll account code is used for all full-time and part-time employees.
- Compute and electronically transmit direct payroll deposits to include preparation of deposit notices for the employee and verification with bank. Prepare monthly payroll vouchers to employees not on direct deposit. Serve as liaison with bank and employee if problems arise with direct deposit and/or check.
- Reconcile all deduct invoices with employee deductions and process deduct vouchers.
- Enter employee leave adjustments as per monthly report prepared and maintained by Human Resources. Verify/approve leave report and discuss questions and/or discrepancies with HR.
- Create and maintain, on a monthly basis, manual files of payroll on full-time and permanent part-time employees including, but not limited to, monthly gross wages, adjustments, other contracts, and benefits. For part-time employees, maintain the total of all departmental spreadsheets (after verifying amounts and codes).
- Accurately prepare and submit all retirement and tax reports to include federal withholding deposits, FICA deposits, state withholding deposits, and all monthly and quarterly tax reports, in accordance with all federal, state, and local regulations and guidelines.
- Prepare calendar year-end payroll reports, including W-2 reporting.
- Verify with Human Resources, for tax purposes, statuses for student employees.
- Prepare reports for fiscal year-end purposes to include payroll accruals, leave accruals, and any other payroll related reports.
- Complete various reports to provide information as requested by external or internal sources related to payroll.
- Maintain inventory of all forms and supplies as related to the payroll department.
- Assist in records retention and disposal process for payroll department.
Cashier and Accounts Receivable (AR) Duties/Functions
- Perform cashier duties, as needed, in the absence to the head or back-up cashiers, necessary to maintain daily accounts receivable collection.
Financial Aid Processing /Drawdown Duties
- Process all financial aid and return of Title IV FATRs according to deadlines. Maintain proper communication with the Financial Aid office to ensure accuracy.
- Completes draw down of federal funds and monitors federal expenditures (FWS, Pell, SEOG, TRIO Grant, etc.), as needed.
- Assist Financial Aid Department, as needed, with the Federal Work Study and SEOG calculations and fund balances.
- Administer all processes required to maintain motor fleet vehicles to include mileage, maintenance and reporting.
- Process travel request forms to include, verify calculations, authorize payment of registration fees and advances.
- Process Positive Pay for state funds
- Oversee tuition payment plans, AR student billing for Debt Set-off, and sponsorship billing.
- Attend training and conferences as necessary to remain current and as determined by the Controller.
- Actively participate in staff development workshops, staff meetings and serve on various college committees as assigned.
- Perform other duties as assigned by management.
- Reconcile travel reimbursements.
- Reconcile monthly Institutional and County funds bank statements.
- Create and process journal entries for funds received and drafted, as needed.
- Reconcile monthly gas card statement by maintaining logs, and request reimbursements as necessary from one fund to another.
- Work closely with Financial Aid Department to perform monthly reconciliation of all federal funding for PELL, FWS, SEOG, TRIO Grant, etc. processed to ensure balancing of G5 with institutional fund balances.
- Serve as backup to the Controller.
Knowledge, specialized skills, and abilities
- Excellent problem solving, organizational, oral and written communication skills, a positive attitude, and the ability to deal with continual change.
- Ability to maintain confidentiality of sensitive personnel information
- Demonstrate ability to work with various constituencies of the college community and a diversified population of students, faculty, and staff.
- Excellent interpersonal skills and an ability to work with teams.
- An understanding of and commitment to the mission, goals, and objectives of the College.
How to Apply
Please go to https://ats.applicantone.com/Careers/roanokechowancommunitycollege to apply.
Roanoke-Chowan Community College is an Affirmative Action/Equal Opportunity employer. The College does not discriminate against students, faculty, or staff on the basis of race, color, gender, creed, age, disability, marital status, sexual orientation, veteran status, or national or ethnic origin in admission to, or access to, or employment in its programs and activities.