Assistant Director of Facilities Management

Assistant Director of Facilities Management


Pitt Community College
1986 Pitt Tech Road
Winterville, NC 28590
Phone: 252-493-7200

Job Location

Main Campus, Winterville, NC


$48,166.00 - $60,208.00 Annually


State of NC Full Time Benefits

Job Category

  • Service/Maintenance

Application Period

Opens: Monday, December 5, 2022
Closes: Monday, January 2, 2023

Target Start Date

Wednesday, February 1, 2023

Expected Work Hours


Reports to

Director of Facilities Services

Employment Type

Full-Time Position

Minimum Qualifications

Requires an Associate’s degree in HVAC or Electrical Construction or a related field in the construction or facility management industry and three to five years of experience in commercial general maintenance and repair; or any equivalent combination of education and experience, which provides the required skills, knowledge, and abilities.  Must have successfully completed required courses and certification as deemed necessary by the College.  Must have a valid North Carolina driver's license.

Preferred Qualifications

Physical Requirements:  Must be physically able to operate a motor vehicle as well as a variety of types of office and HVAC, mechanical, plumbing, electrical, and security equipment.  Must be able to use ladders and work at various heights. Must be physically able to exert up to fifty pounds of force occasionally and/or frequently to lift, carry, push, pull, or otherwise move objects. Physical demands are in excess of sedentary work; work involves walking, standing, kneeling, climbing, stooping, etc. frequently or occasionally. Must be able to lift and/or carry weights of up to one hundred pounds.


Data Conception:  Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.


Interpersonal Communication:  Requires the ability of speaking and/or signaling people to convey or exchange information.  Includes the giving of assignments and instructions to co-workers and/or assistants.  Includes the receiving of information and instructions from supervisor.


Language Ability:  Requires the ability to read a variety of documents and reports. Requires the ability to prepare documents and reports such as work orders, personnel reports, budget reports, requisitions, etc., using the proper format, punctuation, spelling and grammar.  Requires the ability to communicate with supervisor, subordinates, contractors, sales reps, state/local inspectors, faculty, staff members, and the general public with poise, voice control, and confidence.


Intelligence: Requires the ability to apply rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form. Requires the ability to apply influence systems in managing a staff; to learn and understand relatively complex principles and techniques; to make independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation.  Must have the ability to comprehend and interpret received information.


Verbal Aptitude:  Requires the ability to record and deliver information, to explain procedures, to follow and give verbal and written instructions; and to counsel and teach employees. Must be able to communicate effectively and efficiently with persons of varying educational/cultural backgrounds and in a variety of technical and/or professional languages.


Numerical Aptitude:  Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; determine percentages and decimals, and determine time and weight.


Form/Spatial Aptitude:  Requires the ability to inspect items for proper length, width and shape.


Motor Coordination:  Requires the ability to coordinate hands and eyes in utilizing equipment.  Must be able to operate a motor vehicle.


Manual Dexterity:  Requires the ability to handle a variety of items, measuring equipment, control knobs, switches, etc.  Must have moderate levels of eye/hand/foot coordination.


Color Discrimination and Visual Acuity:  Requires the ability to differentiate colors and shades of color; requires the visual acuity to determine depth perception, peripheral vision, inspection for small parts; preparing and analyzing written or computer data, etc.


Interpersonal Temperament: Requires the ability to deal with people beyond receiving instructions.  Must be adaptable to performing under moderate stress when confronted with an emergency.


Physical Communication: Requires the ability to talk and/or hear (talking - expressing or exchanging ideas by means of spoken words; hearing - perceiving nature of sounds by ear.




Knowledge of Job:  Has thorough knowledge of the methods, policies, and procedures of the Facilities Management Division of the Administrative Services Department as they pertain to the performance of duties of the Assistant Director of Facilities Management. Has considerable knowledge of policies, procedures, and methods of the department of Pitt Community College.  Has knowledge of various rules and regulations in order to promote safe operations.  Has considerable knowledge of all areas of building maintenance including equipment utilized and specific technical areas administered, i.e. plumbing, electrical, HVAC, recycling, housekeeping, landscaping/lawn work, construction, etc. Is able to determine maintenance, renovation, and repair needs and plan efficiently to ensure that such needs are met. Is able to supervise and approve the work activities of personnel. Is able to ensure that all tasks are completed in a safe, orderly manner, following all State and local guidelines, meeting strict time schedules, and at the least cost to the College.  Is able to prepare various reports and records in a clear, efficient manner.  Is able to communicate effectively with vendors, inspectors, faculty, staff members, subordinates, supervisor, etc.  Is able to operate and care for standard office machines and equipment as well as building and grounds maintenance equipment. Is able to use independent judgment in routine as well as non-routine and potentially dangerous situations.  Is able to prepare the annual budget for the department.  Has good technical, organizational, and supervisory skills.


Quality of Work:  Maintains high standards of accuracy in exercising duties and responsibilities.  Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility.  Maintains high quality communication and interaction with all College departments and divisions, co-workers and the public.


Quantity of Work:  Performs described "Specific Duties and Responsibilities" and related assignments efficiently and effectively in order to produce quantity of work which consistently meets standards and expectations of the College.


Dependability:  Assumes responsibility for completing assigned work.  Completes assigned work within deadlines in accordance with directives, College policy, standards and prescribed procedures. Remains accountable to assigned responsibilities in the technical, human and conceptual areas.


Attendance:  Attends and remains at work regularly and adheres to College policies and procedures regarding absences and tardiness.  Provides adequate notice to higher management with respect to vacation time and time-off requests.


Initiative and Enthusiasm:  Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities.  Strives to anticipate work to be done and initiates proper and acceptable direction for the completion of work with a minimum of supervision and instruction.


Judgment:  Exercises analytical judgment in areas of responsibility. Identifies problems or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to problems or situations.  Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors.  Seeks expert or experienced advice where appropriate and researches problems, situations and alternatives before exercising judgment.


Cooperation:  Accepts supervisory instruction and direction and strives to meet the goals and objectives of same.  Questions such instruction and direction when clarification of results or consequences are justified, i.e., poor communications, variance with College policy or procedures, etc.  Offers suggestions and recommendations to encourage and improve cooperation between all staff persons and departments within the College.


Relationships with Others: Shares knowledge with supervisors and staff for mutual benefit. Contributes to maintaining high morale among employees. Develops and main­tains cooperative and courteous relationships inter- and intra-departmentally, and with external entities with whom the position interacts. Tactfully and effectively handles requests, suggestions and complaints in order to establish and maintain good will. Emphasizes the importance of maintaining a positive image.


Coordination of Work:  Plans and organizes daily work routine.  Establishes priorities for the completion of work in accordance with sound time-management methodology.  Avoids duplication of effort.  Estimates expected time of completion of elements of work and establishes a personal schedule accordingly.  Attends required meetings, planning sessions and discussions on time.  Implements work activity in accordance with priorities and estimated schedules.  


Safety and Housekeeping:  Adheres to all safety and housekeeping standards established by the College and various regulatory agencies.  Sees that the standards are not violated. Maintains a clean and orderly workplace.  


Planning: Plans, coordinates and uses information effectively to enhance activities and production. Knows and understands expectations regarding the activities and works to ensure such expecta­tions are met. Designs and formulates ways, means and timing to achieve established goals and objectives. Effectively and efficiently organizes, arranges and allocates manpower, financial and other designated resources to achieve such goals and objectives.


Organizing:  Organizes own work and that of subordinate staff well.  Ensures that staff members know what results are expected of them and that they are regularly and appropriately informed of all College and department matters affecting them and/or of concern to them.


Staffing:  Works with the Personnel Department to select and recommend employment of personnel for the department who are qualified both technically and philosophically to meet the needs of the department and College.  Personally directs the development and training of department personnel in order to ensure that they are properly inducted, oriented and trained.


Leading:  Provides a work environment that encourages clear and open communications.  Has a clear and comprehensive understanding of the principles of effective leadership and how such principles are to be applied.  Provides adequate feedback to personnel under charge concerning their performance. Commends and rewards personnel under charge for outstanding performance, and takes timely and appropriate disciplinary action as necessary.  Exercises enthusiasm in influencing and guiding others toward achievement of established goals and objectives.


Controlling:  Provides a work environment, which is orderly and controlled. Coordinates, audits, and controls manpower and financial resources efficiently and effectively. Coordinates, audits, and controls the utilization of materials and equipment efficiently and effectively. Has a clear and comprehensive understanding of College standards, methods and procedures.   


Delegating:  Assigns additional duties to staff as necessary and/or appropriate in order to meet department goals, enhance staff abilities, build confidence on the job and assist staff members in personal growth.  Has confidence in staff to meet new or additional expectations.


Decision Making:  Uses discretion and judgment in developing and implementing courses of action affecting the department.  When a particular policy, procedure or strategy does not appear to be achieving the desired result, moves decisively and definitively to develop and implement alternatives.


Creativity:  Regularly seeks new and improved methodologies, policies and procedures for enhancing the effectiveness of department and College.  Employs imagination and creativity in the application of duties and responsibilities.  Is not adverse to change.


Human Relations:  Strives to develop and maintain good rapport with all staff members.  Listens to and considers their suggestions and complaints and responds appropriately.  Maintains the respect and loyalty of staff.


Policy Implementation:  Has a clear and comprehensive understanding of College policies regarding the department and College function.  Adheres to those policies in the discharge of duties and responsibilities and ensures the same from subordinate staff.


Policy Formulation:  Keeps abreast of changes in operating philosophies and policies of the College and continually reviews department policies in order to ensure that any changes in College philosophy or practice are appropriately incorporated.  Also understands the relationship between operating policies and practices and department morale and performance.  Works to see that established policies enhance same.



Position Description

Under limited supervision, performs administrative work in assisting with the development and implementation of the maintenance and housekeeping procedures for all buildings, grounds, and equipment of the Pitt Community College campus. Work involves supervising Maintenance Mechanics and Technicians in performing routine maintenance of all areas around the College campus as assigned by the Director of Facilities Services; and performing electrical, plumbing, HVAC, and carpentry maintenance and repair in the buildings of the Pitt Community College campus. Reports to the Director of Facilities Services.

Supervises department employees which involves such duties as instructing, assigning and reviewing work, maintaining standards, acting on employee problems, selecting new employees, appraising employee performance, recommending promotions, discipline, termination and salary increases.


Oversees a crew of Maintenance Mechanics and Technicians in performing routine maintenance of all areas around the College campus as assigned by the Director of Facilities Services; provides backup to the Director of Facilities Services as required.


Performs electrical maintenance and repair in offices and classrooms of the College; performs maintenance duties which include changing lights and ballasts as necessary, installing telephone lines where needed, moving computer lines as needed, troubleshooting electrical problems, etc.


Performs general maintenance on the HVAC systems of the College. Duties include checking air conditioning units to determine if they are functioning properly, cleaning and servicing units as necessary, checking compressors and changing belts as needed, changing air filters on a regular basis, etc.


Performs general maintenance and repair on the plumbing systems of the College including repairing of toilets, flush valves, and drain systems.


Performs general carpentry tasks including repairs to doors and free standing furniture, refinishing and painting of items and rooms; uses hand and power tools and basic constructions methods.


Works with other college staff on planning, selecting, purchasing, inspecting, maintaining, and repairing College facilities including project management.


Develops and maintains operational procedures that comply law and policy including OSHA, ADA, NFPA, ASHARE, personnel, safety, and fiscal policies.


Acts as on-call person on designated nights, weekends, and holidays for emergency assistance due to maintenance of buildings, grounds, and equipment for the College to include checking all facilities for proper operations during designated call periods; maintains a general response time of thirty (30) minutes or less is required for maintenance emergencies.


Maintains records as required including daily worksheets of jobs completed, gas receipts, etc.


Attends required annual safety training and continuing education.


Receives and/or reviews various records and reports including regulatory agency reports, construction design documents, work orders, documentation, receipts, P-card logs, blueprints, drawings, inquiries, issues, records, reports, correspondence, memos, etc.


Prepares and/or processes various records and reports including work orders, vehicle check out forms, purchase requests, inspection reports, reports, records, correspondence, etc.


Refers to regulatory code books, blueprints, equipment manuals, construction project specification books, wiring diagrams, policy and procedure manuals, computer manuals, codes / laws / regulations, publications and reference texts, etc.


Operates a variety of equipment and machinery such as computer, printer, telephone, calculator, forklift, bucket truck, scissor lift, generator, pickup truck and various trailers, electrical panel boxes and disconnects, HVAC equipment, carpentry equipment, sewer cleaning machine, sprayers, wet / dry vacuums, etc.


Utilizes various types of tools such as plumbing tools, painting tools, electric welder, gas torch, paint sprayer, mechanic’s tools, HVAC tools, ladders, electrician’s tools, etc.; a variety of supplies such as electrician’s supplies, replacement parts and supplies, building material, maintenance forms, general office supplies, etc.; and a variety of computer software such as Microsoft Word, Microsoft Excel, Energy Management, etc.


Interacts and communicates with various groups and individuals including Director of Facilities Services, co-workers, staff and faculty, contractors, regulatory agencies, businesses, and the general public.


Performs a variety of general maintenance duties such as moving office furniture as requested, removing broken tree limbs from trees, unloading trucks, assisting carpenter and plumber as needed, etc.

Sets up for various events such as but is not limited to, setting up tables, chairs, portable stage, removing desk and chairs from rooms, cleaning up after the event, and setting the room back up with employees safety considered.


Performs during inclement weather, but is not limited to, storm clean up, storm notification, or evacuation, snow removal, etc. that is required to be done during times the school is closed due to the inclement weather.


Moves various items such as, but is not limited to, moving furniture, equipment, and boxes, and rearranging offices and classrooms.


Performs other related duties as required.

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