GENERAL JOB DESCRIPTION:  The Assistant Director of Financial Services is responsible for overseeing the financial activities that occur within the Business Office ensuring accuracy and a smooth workflow process within each area including Accounts Receivable, Accounts Payable, and Payroll.  The Assistant Director of Financial Services will also be responsible for performing the EAGLE Audit and risk assessments, coordinate with different departments to gather necessary data, and help create new strategies to optimize efficiency within our department.  The Assistant Director of Financial Services reports directly to the Director of Financial Services.

DUTIES:

• Ability to show effective leadership within the Business Office and provide guidance for others in the office when needed.
• Coordinate daily activities and direct crisis intervention and problem resolution within the Business Office (Accounts Receivable, Accounts Payable, and Payroll).
• Completes the monthly bank reconciliations for STIF, State, County, and Institution Funds.
• Assists the Director of Financial Services with the year-end balancing, reconciling, closing, and financial statement preparation which includes the preparation and completion of the year-end journal entries.
• Coordinates special projects within the office to improve efficiency.
• Completes a variety of reports required by the NCCCS, the NC State Auditor, the NC State Controller, and other government agencies including the 112-package due each month.
• Serves as the lead role for the E.A.G.L.E. program for the College.
• Coordinates with various departments to ensure compliance with GASB statements by performing internal audits of college.
• Responsible for reviewing and approving the DCA Reports on a daily basis.
• Assists the Director of Financial Services with balancing clearing accounts.
• Serves as the Petty Cash Custodian by auditing all cash located on campus.
• Assists with monitoring cash balances to ensure available funding for outstanding expenditures.
• Responsible for the College Billings (Early College Liaison, IT Consortium, Foundation Scholarship reimbursements, etc.)
• Prepares and processes all recurring monthly journal entries such as the Flex weekly usage, monthly credits from payroll, certifications from the System Office, County Appropriations, Bank Interest, Credit Card deposits, Nelnet, SunTrust, etc.
• Serves as point of contact to the NC State Auditors during the annual audit of the College.
• Serves as payment coordinator for Apprenticeship NC.
• Responsible for disbursing the Finish Line, GEER, Golden Leaf, and Longleaf Complete funds from the State Budget once Financial Aid allocates the expenditures.
• Manages and balances outside reimbursable grants received by the college.
• Provides grants reporting to the Board of Trustees.
• Transports deposits to banks as backup when needed.
• Provides excellent customer service to internal and external customers.
• Performs CORE banking functions and reconciles the State month end outstanding check balance with positive pay balance.
• Manages the College’s Merchant Card Processing needs for credit card processing.
• Reviews and manages the College’s Institutional Funds.
• Oversees the financial administration of the College’s grants in conjunction with the grant writer and the grant project manager.
• Manage the GAPS system and perform the drawdown of federal funds.
• Assists in reconciling financial aid activity each month in conjunction with the Financial Aid Department
• Cross train and serve as backup on Business Office functions such as payroll, accounts payable, accounts receivable and cash receipts.  
• Ability to take responsibility for your actions whether successful or unsuccessful.
• Assists the Director of Financial Services by learning all Business Office Responsibilities for each position and by learning all aspects of the services provided by the Business Office.
• Commit to a program of continuous improvement in all areas of responsibilities including personal and professional development as well as the professional development of the staff members.
• Maintains the technical competencies necessary to do the job function.
• Exercises attention to detail to minimize errors.
• Performs other duties as assigned.

College Requirements of all Employees

• Demonstrated excellence in written, oral, and interpersonal communication skills. 
• Demonstrated commitment to diversity, equal opportunity, and the academic, intellectual, and social development of all students and employees.
• An understanding of and commitment to the comprehensive community college philosophy and mission.
• Treats others respectfully, speaks to others courteously, and behaves in such a way that creates a workplace environment that is marked by trustworthiness, honest but polite communication, and interpersonal interactions that are both personally cordial and professionally appropriate.
• Acts as a team player when working with any and all employees of the College.
• Serves on institutional committees as appointed by the President.
• Performs other duties and responsibilities as needed.
• Annually review all Randolph Community College safety rules and policies and be familiar with all emergency safety procedures.
• Promote good safety habits and be compliant with OSHA safety regulations.
• Randolph Community College conducts a background check and drug screening on all full-time new hires.