Closes: Monday, December 31, 2018
Target Start Date
Expected Work Hours
· Associates Degree in Business Administration, Office Management or related field
Knowledge, Skills, Abilities & Professional Experience Required
· Five years of recent progressively responsible experience providing administrative support to a manager or executive, including evidence of experience in the following areas:
o Thorough knowledge of office practices, procedures and equipment to include, basic accounting practices to track budget and expenditures
o Proficiency in Microsoft Office products and have experience using word processing, developing spreadsheets, developing presentations, and using database software applications
o Managing and maintaining an executive’s complex schedule
KNOWLEDGE, SKILLS, ABILITIES
· Ability to create, correct and format documents and communications. Work experience with word processing, database software, spreadsheets, presentation and communications software. Willingness to be continually updated in these skills.
· Ability to work independently with limited supervision.
· Demonstrate initiative in upgrading skills with professional development opportunities.
· Ability to handle paperwork and confidential information with discretion and sensitivity.
· Exceptional organizational skills and deadline management with the ability to prioritize projects and tasks.
· Ability to work efficiently and calmly under pressure.
· Strong verbal skills and personable manner in dealing with the public in person and on the phone.
· Ability to compose correspondence with correct punctuation and grammar.
· Strong proof reading skills.
· Ability to communicate effectively both orally and in written form.
· Punctuality and flexibility in time management.
· Neat, professional appearance and attire.
· Proficient computer skills.
· Accuracy and attention to detail is a must.
· Ability to organize and maintain files for ready access.
· Must be willing to work flexible schedules as needed. Will be in constant contact with public at all times.
· Bachelor’s Degree in Business Administration, Office Management or related field
Knowledge, Skills, Abilities & Professional Experience Preferred
· More than 5 years of recent progressively responsible experience providing administrative support to a manager or executive
· Experience in an academic setting
· Recent experience with an enterprise student information system (e.g., Colleague)
· Possess an intermediate knowledge of database programs (e.g., Access)
The executive administrative assistant provides administrative support of a highly complex and confidential nature to the Associate Vice President of Corporate and Continuing Education. This person works under limited supervision and must exercise initiative and independent judgment in setting priorities and carrying out all assignments. This individual must be able to work effectively with individuals at all levels within the college and also serve as liaison with a wide variety of groups outside the college: students, parents, business and community leaders, board members, elected officials, college presidents and system leadership. These contacts require tact, discretion, diplomacy, and maturity. Excellent public relations skills are a must and projection of a positive image for GTCC is required at all times. A sense of cooperation, cohesiveness, and teamwork needs to be fostered to allow the office of the Associate Vice President of Corporate & Continuing Education to run effectively on a day-to-day basis.
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