Assistant to the Provost, Career Programs and Chief Campus Officer

Assistant to the Provost, Career Programs and Chief Campus Officer

Employer

Wake Technical Community College
9101 Fayetteville Road
Raleigh, NC 27603
Phone: 919-866-5000

Job Location

Southern Wake Campus 

9101 Fayetteville Road

Raleigh, NC 27603

Salary/Grade

$36,015.47 - $46,623.65 Annually

Benefits

State of NC Benefits

Job Category

  • Technical/Paraprofessional

Application Period

Opens: Friday, May 26, 2023
Closes: Thursday, June 8, 2023

Target Start Date

Monday, July 10, 2023

Expected Work Hours

Business Hours

Reports to

Provost, Career Programs & Chief Campus Officer

Employment Type

Full-Time Employment

Minimum Qualifications

Minimum Requirements:

 Associate's degree in Office Administration or related field 

Three years of administrative support experience

Preferred Qualifications

Preferences:

Bachelor's degree

Experience in a higher education office setting 

Experience in project management 

Experience supporting senior management 

 

Position Description

This position supports the office of the Provost/Chief Campus Officer—Career Programs, providing assistance with administrative tasks and representing the Provost/CCO when appropriate.

Responsibilities and Duties (*Essential Functions)

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.

*Provides administrative and technical assistance to the Provost/CCO

*Provides administrative and technical assistance to the division Dean of Biotechnologies and all assigned faculty and staff.

*Plans, coordinates, and ensures the Provost's and Dean’s schedule is followed and respected

*Prepares, processes, and verifies assigned paperwork, such as reports, travel, memos, etc. from the Office of the Provost/CCO, and routes it to its intended recipient in a timely manner

*Maintains the budget for the service area and tracks budget expenses throughout the year including compiling budget information for travel, technology, supplies, and equipment

*Prepares, processes, and verifies assigned paperwork, such as reports, memos, etc. from the Offices of the Provost / CCO or Division Dean and routes it to its intended recipient in a timely manner

  *Prioritizes conflicting needs: handles matters expeditiously, proactively, and follows through on projects to successful    completion, often with deadline pressures

  *Provides final verification and reports of faculty workload calculations, part-time contracts and monthly payroll     reports;  roll / attendance reports and grade lists each semester

  Maintains confidential employee information and filing as needed 

  Prepares correspondence, reports, and information of a routine nature

  Verifies all documents requiring Provost / CCO, Deans signatures for accuracy and completeness

  Communicates with the client, the general public, contractors, vendors, supervises, peers or subordinates providing appropriate information in writing, verbally or in person, respectively

  Schedules meetings, training, workshops, retreats, special events, etc. as directed by the Provost/CCO or Division Dean and other college service areas, assists with the preparation of information and provides oversight of all arrangements

   Performs special projects and assignments as directed

   Assists in the preparation, organization, and delivery of mail, material for meetings and events. Maintains an effective document management system (electronic and paper)

   Maintain accuracy and currency of division catalog entries

    Assist with administrative Continuing Education needs of the Provost / CCO and Dean

    Completes annual applied benchmark project on an individual or group basis

Qualifications

Knowledge, Skills, and Abilities:

 Ability to multitask and work on several projects with similar deadlines 

Ability to work independently and exercise good judgement

Ability to problem-solve, think logically, and troubleshoot issues 

Ability to maintain strict confidentiality at all times

Excellent organizational skills

Ability to work with a high degree of accuracy in a fast-paced office environment

Strong time management skills with demonstrated ability to multi-task and prioritize tasks accordingly

Must be able to perform all responsibilities in a timely manner

Must have excellent communication skills: listening, speaking, and writing

Must display professional interpersonal etiquette in person and on the telephone 

Must be someone who honors commitments, is reliable, and punctual

Must gave ability to work harmoniously with supervisors, staff, faculty, students and the general public to accomplish the goals and objectives of the College

Will work in an office setting, but may also be required to travel across the campuses

Must provide quality customer service by creating a welcoming and supportive environment

Intermediate skills with MS Office products, particularly with spreadsheets, word processing and presentation software

How to Apply

Interested candidates may apply online through the following link: Assistant to the Provost, Career Programs and Chief Campus Officer

Job Post Contact

Human Resources

humanresources@waketech.edu

919-866-7890