Assistant Registrar

Assistant Registrar


Vance-Granville Community College
200 Community College Road
Henderson, NC 27536
Phone: 252-492-2061

Job Location

VGCC Main Campus

Henderson NC 27536


$40,152 to $46,008 annually


State Health Plan

Job Category

  • Technical/Paraprofessional

Application Period

Opens: Friday, March 23, 2018
Closes: Thursday, April 19, 2018

Target Start Date

Tuesday, May 1, 2018

Expected Work Hours

Full Time

Reports to


Employment Type

Full- Time

Minimum Qualifications

- Graduation from a four year college or university with a degree in education, business, communication, and at least one year of consultation or auditing experience in public education which is specifically related to assigned work; or an equivalent combination of training and experience.
- Proficient in MS Office applications.

Preferred Qualifications

- Bachelor’s degree desired in accounting, finance, communication or related field.
- Three or more years working in a compliance, consultation or auditing role within the community college system, college Registrar/Records office, or related field with a strong understanding of compliance principles and practices.

Position Description

- Assists Registrar in completion of federal, state and institutional reporting requirements including National Student Clearinghouse enrollment and graduate reports, Curriculum Registration Progress & Financial Aid (CRPFA), and Gainful Employment.
- Manages, prepares, ensures the accuracy of, and submits the Curriculum and Continuing Education Institutional Class Reports.
- Audits, verifies, corrects, and stores attendance rosters for curriculum and continuing education classes including seated, hybrid and online to meet state compliance requirements.
- Works with Distance Education, Continuing Education and Basic Skills to support and train staff in the collection and maintenance of class records and related documents.
-Assists and participates in all aspects of the graduation process including graduation planning, coordination of diplomas, program review, generating annual statistics, rehearsal notifications, and website updates.
- Evaluates post-secondary transcripts for transfer credit and enters transferred coursework in Colleague or other data systems as needed.
- Verifies enrollment for curriculum students for purposes of loan deferments, insurance forms, background checks and other investigative purposes as requested.
- Assists students who have been reclassified through the Residency Determination Service and updates student records. Coordinates with the Business Office to recalculate students’ accounts due to residency changes.
- Provides highly responsible and complex administrative support to the Registrar.
- Perform duties of the Registrar in the absence of the Registrar with delegated signing authority of the Registrar.
- Performs other duties as assigned by the Registrar and/or the Dean of Student Support Services as requested.

How to Apply

To apply, please visit our website at - 

Job Post Contact

Vance-Granville Community College

Human Resources Department

252-492-2061 Ext. 3462