Assistant Registrar - Continuing Education Department

Assistant Registrar - Continuing Education Department


Montgomery Community College
1011 Page Street
Troy, NC 27371
Phone: 910-576-6222

Job Location

1011 Page Street Troy, NC 27371


Dependent upon experience


Full time benefits

Job Category

  • Technical/Paraprofessional

Application Period

Opens: Thursday, November 17, 2022
Closes: Thursday, November 24, 2022

Target Start Date

Thursday, December 1, 2022

Expected Work Hours

M-Th 8am - 5pm; F 8am - 3pm

Reports to

Dean of Continuing Education

Employment Type


Minimum Qualifications

Associate’s Degree in Business Administration, Accounting, or related business field. Two(2) years’ experience in an educational setting or business field related to educational offerings. Strong computer skills in Microsoft Word, Excel, and/or other software applications relating to data entry and other Continuing Education activities. Excellent communication skills.

Management, organizational, and detailed follow-up skills are critical to this position. Work requires this person to coordinate numerous tasks at one time and provide necessary continuity for the operation of Continuing Education. The Assistant to the Dean of Continuing Education must have strong communication skills, be able to manage time effectively, and meet deadlines. This person must have the ability to learn internal system for data entry, report generation, and accounting practices. This position requires overall knowledge of continuing education operations.

Preferred Qualifications


Position Description

Position Description: 

The Assistant Registrar, Continuing Education is responsible for the oversight of all program area records within Continuing Education, and works with all personnel in scheduling classes in our course management software/system, and registering students. This person functions as the office manager making independent decisions regarding operational matters. He/she must work well independently without close supervision and with adherence to established program guidelines and procedures. The Assistant Registrar, Continuing Education works closely with Student Services to ensure student accounts and transcripts are accurate and that Continuing Education class records meet State Board of Community College Code and NC General Statutes.


Essential Responsibilities:

  •  Input and verify class registrations, class schedules, attendance sheets, student rosters, grades, and certificates.
  •  Maintain changes to student’s personal information such as address and name changes.
  •  Create class packets.
  •  Compile and submit semester end class visitation report.
  •  Manage Continuing Education scholarships.
  •  Provide information to the public about upcoming activities including, but not limited to class schedules and registration requirements.
  •  Generate contracts and submit monthly payroll for all Continuing Education part time employees.
  •  Ensure that the department meets the Records and Retention policies as set by the NC Community College System.
  •  Generate and review the Registration Report, the Underage Students Report, the Curriculum/Continuing Education Student Overlap Report, and the CE/Occupational Extension Duplicate Class Report in preparation for the Institutional Class Report (ICR), at the end of each semester.
  •  Assist the College Registrar with requests for FERPA, processing transcripts, enrollmentverifications; website content management; testing and implementing new technology,workflows; and communication plans.
  •  Assist and participate in all aspects of the graduation process
  •  Serves on college committees as assigned.
  • Perform other job-related duties and projects as assigned in support of the College’s mission, core values and goals.


Equal Opportunity Employer Statement:

Montgomery Community College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex (including pregnancy), national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.  

Job Post Contact

Amy Goodwin

Director of Human Resources

Montgomery Community College

1011 Page Street

Troy, NC 27371

Phone:  910-898-9634