Haywood Community College has served the Haywood County community since 1965. Since then, our employees have worked to fulfill our vision of enriching everyone through education. 
 
Haywood Community College is a great place to go to college, and it’s also a great place to work! We have an opportunity for someone to be an integral part of leadership transition following a long-term employee’s upcoming retirement. 
 
With the intention of a seamless transition, we are launching a search for an Associate Business Office Director. This person will work with the current Director, who will at the end of calendar year 2024 be stepping into a Vice President of Business Operations role. The ability to work with the current incumbent for potentially up to 6 months (depending upon when you join us!) offers a true hands-on learning experience which will set this person, and the College, up for continued success. It is rare to have this robust, in-person training experience.
 
The plan with this role is that it will transition to the Business Office Director position. Upon that transition occurring, this position will not be backfilled. 

PRIMARY PURPOSE OF POSITION

The Associate Business Office Director is responsible for the leadership and management of the daily functions associated with the business office. Responsibilities include administration of state and local policy concerning accounting, budgeting, payroll, purchasing, and inventory control. Serve as backup for the Business Office Director.

ESSENTIAL JOB DUTIES

• Support an effective work team proud of its contributions to the success of the college. Position the team and individual members for recognition and continued professional development. 
• Represent the interests of the team within the context of the college as a whole. 
• Supervise departmental team members of the Business Office, providing direction, guidance, assistance, training and development, and overall leadership. 
• Support the Business Office Director with overall budget control within the college, including responsibility to call attention to major departures from budget allocations and to take appropriate follow-up action.
• Assist with receipting of funds, payment of accounts payable, and other fiscal duties in absence of accounting clerk, cashier, or during college registration.
• Provide technical assistance and support to college staff in matters related to financial accounting and budget administration.
• Co-serve as internal auditor for the college to ensure financial accountability and to ensure the effectiveness of internal controls.      
• Assist with maintaining all account codes and update the account coding system of all expenditures, revenues, and general ledger accounts.
• Assists with the reconciliation of all bank statements.
• Assists with the evaluation of services provided by the business office and to make recommendation for improvement.
• Serve as alternate in the preparation of monthly payroll and support of the process.  
• Assists with the preparations of financial reports, budget revisions and financial records including the annual financial statements for review by the VP of Business Operations.
• Assists with maintaining the accounting records of the College’s Foundation.
• Assist in the preparation of financial reports in accordance with generally accepted accounting procedures and coordinate activities, including the annual audit, with Foundation staff.  
• Participate in the monitoring and reporting of grant funds to ensure compliance with grant requirements.
• Assist the VP of Business Operations with construction records including the monitoring of project budgets and submitting reimbursements requests.
• Assists in the preparation of monthly reports submitted to the System Office and to the County. Prepare the monthly cash certification request.
• Support and work to ensure all monthly, quarterly, and/or annual reporting is timely submitted including, but not limited to quarterly Foreign National Reporting, quarterly HUB reporting, annual tuition remission reporting, etc.
• Assist with reviewing and approving various transactions, reimbursement requests, and internal and external reports. Review, adjust, reconcile, and prepare reports on general ledger accounts.
• In support of the Director, work to coordinate and oversee the accuracy of all transactions and account activities related to monthly closeout.
• Assist the VP of Business Operations for the determination of monthly cash flow needs of the various funding sources of the college.
• Work with Director to ensure the timely receipting of all college revenues and the timely payment of all vendor invoices and payroll vouchers and to ensure that expenditures are legitimate college expenditures.
• Assist with reviewing internal procedures and controls to ensure effectiveness, efficiency, and security of fiscal operations, and to ensure compliance with state, federal and local policies.
• Completes other duties as assigned.

Additional Responsibilities

Implement HCC Core Values

• Strive to improve self and department through continuous learning
• Create a student-centered environment
• Work toward operational excellence; continuous improvement of processes
• Implement innovative strategies to meet the needs of students and improve processes
• Interact with co-workers and perform tasks with the highest level of integrity

• Work cooperatively with faculty, staff, students, and the community

• Promote and support HCC’s mission, vision, and values.

• Promote and support coworkers in a positive manner.
• Implement HCC ELI Entrepreneurial Skills Sets
• Implement a team approach in the performance of tasks; work with others to analyze a situation, establish priorities, and apply resources for solving a problem or accomplishing a task
• Accept responsibility for job performance and assigned tasks; exhibit individual behaviors that support the official goals and objectives of the college and its members
• Communicate with students, faculty, and staff in a professional and timely manner
• Approach problems as a learning opportunity and implement strategies to reduce problems
• Maximize resources to process information; acquire, evaluate, organize, manage, interpret, and communicate information to coworkers, faculty, staff, and students
• Exhibit flexibility and receptivity to changing technologies, methods, processes, work environments, and organizational structure and practices.