The Associate Vice President of Finance/Controller position will provide strong leadership and sound operational management of college-wide support services in the functional areas of financial reporting, budget and payroll, accounts receivable, revenue collection, cash management, accounts payable, student financials/financial aid, and financial information systems, local funds and investments, workforce, and capital projects for the college. Reporting to the Vice President of Finance and Operations, the Associate Vice President is responsible for preparing financial statements in compliance with state, federal, AICPA, and GASB & GAAP standards, policies, and procedures. Provides direction and oversight of financial compliance, internal controls, and audits. Provides strategic planning and project management for major initiatives and special projects of Financial Services. Serves and Records Manager for the Financial Services area. As Comptroller for the college, plans, organizes, and directs the financial accounting, budgeting and reporting for Vance-Granville Community College (VGCC). The scope of work involves a variety of complex fund types, appropriations, and fiscal functions. Develops, implements, analyzes, and supports college and NC Community College financial information systems. Evaluates, recommends, analyzes, and implements college internal controls, policies, and procedures to ensure compliance with all relevant entities. Assists the Vice President for Finance in the development of strategic goals and business plans for the division of Financial Services. Assists the VP of Finance and Operations with coordination and execution of major initiatives and special projects. Serves as Acting VP of Finance and Operations during their absence. 

The following listing of essential job duties indicates the general nature and level of work required in this job.  This is not designed to be a comprehensive listing of all the activities, duties, or responsibilities that may be required in this job. Individuals assigned to this job may be asked to perform other duties as required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of the job.

Essential Duties:

• Oversees and manages the Business Office, to include two (2) Senior Accountants as direct reports, and student accounts and receivables, accounts payable, payroll, and grants accounting personnel reporting through the Senior Accountants.    
• Formulates short- and long-term goals and objectives to create and maintain an effective and efficient operation within State guidelines.
• Determines staffing and training needs, hires and assigns staff, and oversees or conducts training.
• Conducts staff meetings.
• Administers, interprets, and develops policies, procedures, laws, regulations, and guidelines.
• Analyzes and resolves complex problems, and monitoring the auxiliary services operations, whether contracted services or in-house operations.
• Ability to manage complex budgets and manage payroll systems for a large complex organization.
• Plans, organizes and directs the financial management of the college’s state and local funds. Analyzes fiscal requirements and formulates policies and procedures for the college concerning financial reporting, budgeting, revenue (including accounts receivables), expenditures (including Payroll), and cash management.
• Oversees student payment plans, third party contracts and the distribution of student financial.
• Advises campus deans and business managers on fiscal policy and assists them in program management, tuition collection, accounts receivable billing, budget administration and other financial matters.
• Monitors and review programs for compliance with college, state and federal financial policies and procedures and for efficiency.
• Oversees the implementation of the state and local budgets and maintains the tracking and reporting of those budgets as needed by the college community.
• Provides timely analysis and interpretation of the financial condition of the college for presentation to President’s Cabinet and other senior management.
• Directs the preparation of internal and external financial reports and statements for the college involving a variety of complex fund types and appropriations.
• Coordinates the year-end close process during the fourth quarter of the fiscal year.
• Coordinates the preparation of year-end financial statements by established deadline.
• Prepares and/or reviews all internal and external financial reports, as well as providing analytical support for all financial reporting issues, including the preparation and submission of the annual IPEDS report, SACS Financial Profiles, and providing assistance to Financial Aid in the preparation of the annual FISAP report.  
• Prepares the College and Foundation Annual Financial Statements, Comprehensive Annual Financial Report (CAFR), Single Audit Reporting Package (SARP), and year-end closeout in accordance with guidelines established by the NC Community College System, Office of the State Controller, and Office of the State Auditor.
• Assists the Vice President of Finance and Operations with treasury duties for the Vance-Granville Community College Foundation.
• Manages and monitors the bank reconciliation process by reviewing and approving bank reconciliations to ensure that they are performed in a timely and accurate manner.
• Sets and monitors internal controls in accordance with the EAGLE program through annual identification and assessment of risk.  
• Conducts Positive Pay verification of State, Institutional, and County checks.
• Provides direction and leadership in the management, design, and development of automated financial management systems which support the financial operations of the college.
• Provides direction and leadership in the oversight of financial compliance and internal controls, and coordinates internal and external audit responses.
• Prepares Cash Flow reports and prepares Investment reports to reflect the status of current investments, investment income, and to aid the Board in making investment decisions.
• Responsible for the accounting of all State and Federal Grants and filing the necessary reimbursements.
• Liaise with the investment brokers to ensure the Boards decisions are followed.
• Serves as the Vice President for Finance’s designee for the Financial Services unit with full authority in his/her absence.
• Performs other duties as assigned, including projects and committee work.

Physical Demands:

• Light work that includes moving objects up to 30 pounds.
• Sedentary work that primarily involves sitting/standing.