***Open until filled***

FLSA: Professional - Exempt

The role of the Business Office Specialist is to receive and receipt all funds for the College, perform a variety of technical tasks relative to assigned areas of responsibility.

The Business Office Specialist receives supervision form the Campus Dean, Dare.

 Examples of Duties:Provide business services and account information to students, faculty and staff and the public. Duties include:
 

• Receipt all monies for the Dare Campus
• Complete DCA reports and scan to head cashier and prepare daily cash deposits
• Work closely with Business and Financial Aid on third part accounts
• Deposit all monies
• Handle petty cash funds
• Report to head cashier and distant education coordinator when students pay proctoring fees
• Receipt transcript monies and send requests to transcript department
• Train back-up cashier
• Answer calls concerning cashiering
• Keep inventory of Tele Check supplies
• Maintain knowledge of Datatel, Microsoft Word, Excel, Client Connect, DocuSign, E-procurement, and Live 25
• Work independently in absent of supervision
• Communicate with EC as needed
• Oversee the use and operation of office equipment
• Create forms pertaining to tasks as needed
• Work as a back-up for receiving, processing, and sorting mail
• Work as a back-up for front desks receptionist including issuing college ID cards
• Issue College ID cards.

Other duties include:

• Monitor budgets – county and COA business 
• Prepare purchase orders or requisitions for county and COA budgets
• Reconcile budgets each month
• Maintain vendor folders
• Assist in the development of annual budgets
• Notify via email staff and faculty regarding due dates for travel logs and timesheets
• Liaison to COA Bookstore
• Assist Dean as needed
• Assist students
• Complete monthly reports on copier and postage machine
• Assist with transmission of faxes;
• Maintain appropriate supplies including: paper, copier supplies, materials for ID machine, postage meter, fax machine and other cashiering office items;
• Monitor postage meter and copiers for needed maintenance and report maintenance as required;
• Effective working knowledge of Live25
• Ability to troubleshoot equipment when necessary
• Perform other duties as assigned

Unique:

Responsible for working with Business Office and Human Resources.

Specifically:

• Assists HR with annual open enrollment, scheduling staff and faculty for Dare
• Work collectively with Payroll to ensure new hires, terminations, and changes to employment are correct and up to date in Datatel
• Report issues with campus communications equipment;