GENERAL FUNCTION:

Under the general supervision of the Director of Fiscal Services, this position is responsible for collecting, receipting and depositing all monies for all funds (State, County and Institutional), in compliance with the State of North Carolina’s “cash management” policy, the State Board of Community College’s “Accounting Procedures Manual”, Brunswick Community College policy, and any other applicable governing statutes, policies or procedures. This position performs complex technical accounting duties involving the processing, maintenance and review of accounting records involving accounts receivable transactions and specialized duties in this area.

ESSENTIAL DUTIES:

• Ensures that the college is in compliance with all state, local, and federal laws applicable to cash receipts.
• Receives payments at the Business Office cashier’s window and issues appropriate receipts.
• Plans and executes the day-to-day operations of the cashier’s Office.
• Accepts all cash, checks or credit card payments for all types of student fees and charges.
• Prepares the daily cash analysis (DCA) report, which includes an analysis of deposits and summarization of cash received.
• Completes and verifies accuracy of all deposits made to all college bank accounts.
• Reconciles the DCA and monthly reports related to deposits.
• Prepares and submits financial and statistical reports to the System Office and other state agencies using the system ERP.
• Maintains the accounts receivable general ledger, register and journal according to established account classifications.
• Schedules and coordinates the registration process for the Business Office.
• Re-builds tuition rate information for billing purposes when rate changes are approved by the General Assembly and State Board of Community Colleges.
• Works collegially with Student Services.
• Answers questions concerning charges from students, to include walk-up or phone call inquiries.
• Prepares and distributes 1098’s to students annually
• Resolves problem accounts with Special Funds Accountant.

MINIMUM REQUIREMENTS:

• Associates degree in business or accounting or five years of experience working in a Business Office.
• Experience with Business Office functions such as cashiering, report reconciliations and governmental funds accounting.
• Proven record of exceptional working knowledge of business systems and operations.

OTHER RELEVANT KNOWLEDGE, SKILLS AND ABILITIES:

• Excellent interpersonal, oral and written communication skills
• Ability to maintain routine financial accounting data, following college methods and procedures
• Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common factors, and decimals
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
• Ability to use adding machine, calculator, printer, fax machine, and copy machine
• Ability to use Microsoft Office to include Word, PowerPoint, Excel and Outlook and knowledge of the NCCCS Mandated Software and Accounting Procedures Manual and ERP

PREFERRED:

• Experience in following and meeting a calendar of periodic reports, prioritizing multiple tasks, and meeting established deadlines.  
• Five to ten years of experience in a governmental or academic setting; community college experience preferred.
• Proven ability to work collegially with peers.
• Flexibility to move within assigned tasks as workflows may dictate.
• Ellucian’s Colleague ERP experience or equivalent experience with a higher education ERP.