Southwestern Community College
447 College Drive
Sylva, NC 28779
Phone: 828-339-4000

Job Location

Sylva, NC


$56,688.00 - $64,320.00 Annually


State Health Plan, life insurance,

Job Category

  • Executive/Administrative/Managerial

Application Period

Opens: Monday, August 30, 2021
Closes: Friday, October 29, 2021

Target Start Date

Friday, October 15, 2021

Expected Work Hours

8 am - 5 pm Mon - Thurs, 8 am - 12 pm Fr

Reports to

Vice President for Financial and Administrative Services

Employment Type

Full-Time Exempt Staff

Minimum Qualifications

Minimum Qualifications


  • B.S. Accounting/Finance Degree
  • Seven to ten years of professional accounting/auditing experience required, two years of which are in a supervisory position.

Preferred Qualifications

MBA or Master’s Degree in Accounting strongly preferred

CPA or CMA preferred

Position Description

Statement of Primary Purpose

The Comptroller reports to the Vice-President for Financial and Administrative Services and is responsible for supervising, monitoring and coordinating Payroll, Purchasing and Business Office activities.  The Comptroller assists the Vice-President for Financial and Administrative Services in developing and maintaining accounting systems and internal controls necessary to meet local, state and federal guidelines as well as ensure the financial integrity of the Institution. The Comptroller is responsible for preparing accurate and timely financial reports as required for internal use, for the North Carolina Community College System Office, the NC State Auditor's Office, for the Office of the State Comptroller, and for other regulatory agencies. 



College Administrator - Full-Time - Exempt - Staff


Essential Functions and Responsibilities

  • To maintain adequate internal controls within the daily financial activities of the Finance Department by reviewing Internal Control Procedures at least annually and making recommendations for improvements if a weakness is detected.
  • Responsible for the Cash Management of the College, including Federal draw downs, and depositing funds to the Institutions STIF Account.
  • To assist the Vice President in oversight of the financial activities of the College's Foundation: assist Foundation staff by responding to requests for information and providing miscellaneous revenue/expenditure reports; monitor Foundation Funds to ensure receipts and expenditures are properly recorded to appropriate funds; prepare quarterly Treasurer's report for Foundation Board Mtg; prepare Annual Financial Statement for Foundation and assist external auditor during audit of Financial Statements.
  • Supervise, monitor and assist with the activities of the Payroll department.  Review final payroll computation report prior to check processing to ensure accuracy of account codes, pay amounts and any special circumstances requiring attention.  Review and confirm that Institutional and Local payroll amounts are correct have been deposited into the State bank account in a timely manner.  Prepare and transmit Direct Deposit information to bank; prepare and effectuate both state and federal payroll tax deposits and State retirement payment.  Prepare quarterly 941 tax report, state quarterly tax report, unemployment report.  Review calendar year-end payroll figures, prepare W-2's for employees and transmit year-end information to Internal Revenue Service.
  • Supervise, monitor and assist with the activities of the Purchasing Department. Review purchase requisition report prior to P.O. posting to verify accuracy of account codes and fund authority.  Assist with the preparations and reconciliation of the month-end State Equipment Report.  Update Equipment reporting when items are sold, cannibalized, lost or stolen by updating Fixed Asset record and record necessary journal entries.  Prepare year-end summary of Fixed Asset additions, deletions, adjustments and depreciation realized.


  • Monitors cash balances daily, record EFT payments to appropriate Funds, and transfers funds to Stif Account on an ongoing basis to maximize interest earnings.
  • Review daily deposits to ensure recording accuracy.
  • To maintain, reconcile and balance assigned accounts and funds to the General Ledger for State, County, and Institutional Funds.
  • To manage and submit the State 112 Report and required reports monthly by recording cash certifications, monitoring and reviewing expenditures and preparing monthly reconciliation.
  • To prepare annual financial statements for audit, related footnotes and comprehensive financial reports.  Prepare additional financial reports/analysis as requested.
  • To assist auditors during external audit by facilitating their requests for information and explaining internal policies/procedures.
  • To review and prepare journal entries as needed.
  • To assist staff/faculty with request for information, requisition processing, etc.
  • To reconcile annually Financial Aid awards and verify receipt of funds for Pell, State Grants, Stafford Loans, etc.
  • To assist in the coordination and business office process of registration.
  • To participate in the planning goals of the Business Services Department.


Additional Duties and Responsibilities

To perform other duties as assigned.


Minimum Qualifications


  • B.S. Accounting/Finance Degree, MBA or Master’s Degree in Accounting strongly preferred
  • Seven to ten years of professional accounting/auditing experience required, two years of which are in a supervisory position.


Knowledge and Skills    

Community College, university or fund-based accounting experience preferred.   Experience with Datatel Colleague Financial Database package or similar accounting database system.  Microsoft Office.


Physical Demands          

Requires periods of extended sitting, viewing of computer monitor and operation of keyboard. Lifting of not more than 35 pounds.


Licensing Requirement

CPA or CMA preferred.


Working Conditions and Environment

Twelve-month position.  Five-day work week.  On occasion requires some out-of-town travel, extended work hours and attendance at meetings.


Equipment Operation

Operation of computer and office equipment.


This position description covers the most essential functions and duties associated with this position.  Other duties may be assigned by the President or appropriate supervisory personnel.  The College reserves the right to alter duties, responsibilities, conditions, working hours, and job title as necessary.

How to Apply

Apply on Southwestern Community College website:

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