Job Description

Responsible for serving as the initial contact and representative for Continuing Education. Must be cordial, cooperative, and neat in appearance at all times.

Essential Responsibilities

• Responsible for assisting all inquiries by phone, visitation, or email by giving information or directing individuals to the necessary location and/or person.
• Perform clerical duties as assigned by the Vice President of Corporate and Economic Development/CEDO and Dean of Continuing Education.
• Prepare and maintain changes to the Continuing Education Schedule booklet each semester including compiling, designing, and proofing class data.
• Responsible for pre-registration of Continuing Education classes.
• Register, collect, verify and forward monies collected during registration to the Business Office.
• Maintain the Continuing Education weekly and weekend class schedule through the Google calendar.
• Inform the switchboard of all locations for activities scheduled by the department.
• Contact students if class is cancelled, document roster and forward refund forms to the business office.
• Maintain vacation/sick time books.
• Maintain front desk forms printed including but not limited to registration forms, campus maps, TABE Test Referral forms, fax cover sheets, and class supplies list.
• Coordinate continuing education night duty work schedule.
• Maintain inventory for department office supplies and order when needed.
• Coordinate departmental functions and meetings.
• Review and revise annually the continuing education information for college catalog, student activity calendar, and college calendar.
• Create and maintain class files from Continuing Education Schedule booklet.
• Send Departmental emails when a class is full, canceled and/or when changes occur.
• Maintain lists of student names/numbers for when classes are added or advertised.
• Distribute departmental mail.
• Input requisitions in E-Procurement System.
• Screen applicants for Single Stop.
• Notarize student forms for College and Career Readiness, Business Office and HR Forms for employees.
• Shred credit card payment numbers and student information when no longer needed.
• Reserve rooms in google calendar.
• Input company sponsorships and student registrations and post payments.
• Revise class information sheets and continuing education forms.
• Keep instructor employment application packets available.
• Maintain copier, fax, printer machines with paper and toner and empty shredder.
• Process student scholarship paperwork and notify students if approved or denied and coordinate photos, etc.
• Maintain spreadsheet and report student scholarship information to financial aid office.
• Take minutes for Continuing Education Staff meetings.
• Mail Continuing Education schedule/class information requested by the public.
• Maintain the Continuing Education Bulletin Board.