Contracts Coordinator

SALARY:$40,000.00 - $45,000.00 Annually

DIVISION:Administration

DEPARTMENT:Financial Services

OPENING DATE:05/02/22

CLOSING DATE:05/23/22 05:00 PM

OCCUPATIONAL SUMMARY:

The Contracts Coordinator is responsible for strategically overseeing, managing, evaluating and reviewing College-wide contracts to ensure proper contract compliance, performance and administration.  

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Directs contract management processes to manage acquisition, renewal, termination or extension of service contracts, licenses, cloud-based software subscriptions and warranties based on the terms of the agreement and business decisions concerning the contract life cycle
• Reviews MOUs, MOAs, clinical site agreements, contracts and other agreements for compliance with requirements, regulations and specifications
• Coordinates with the Dean of Technology Services to ensure that cybersecurity risk assessments for all technology related contract purchases are performed
• Prepares and administers amendment, addendum and renewal documentation for contractual agreements
• Resolves problems with vendors on contract performance 
• Performs complex research through various methods to determine legality and conformance of proposed contracts; makes recommendations based on outcome of research
• Monitors compliance to contract requirements ensuring all conditions are satisfied before approval of the final invoice
• Establishes and updates records of all correspondence related to contract activity
• Initiates contract renewals to ensure existing contracts continue to meet compliance requirements
• Serves as the backup for travel processing
• Participates in appropriate committees and task forces as assigned
• Performs other job-related duties and projects as assigned in support of the College’s mission, core values and goals

MINIMUM QUALIFICATIONS:

Associate’s degree in Business Administration from a regionally accredited institution of higher learning.

Three (3) years’ full-time related work experience.

North Carolina Contract Manager (NCCM) certification (or willingness to obtain within two years of hire date).

Preferred:

Bachelor’s degree in Business Administration from a regionally accredited institution of higher learning.

Procurement or contract management experience in the North Carolina Community College System.

Experience with E-Procurement.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge

• Advanced knowledge of General Statutes, rules and regulations pertaining to procurement for the Purchasing and Contract Division and state government
• Knowledge of contract management
• Knowledge of contract documents and use of each
• Knowledge of communications and information technology equipment and services
• Policies, rules, regulations and procedures concerning travel

Skills

• Intermediate skills in MS Word, PowerPoint and Excel
• Skilled at creating and editing documents with a high degree of accuracy using proper grammar, punctuation and spelling

Abilities

• Demonstrated ability to interpret contract related laws, regulations and College policies and procedures
• Interact tactfully and courteously with vendors and employees to effectively resolve issues and provide responsive customer service
• Ability to research data and make recommendations on such
• Ability to prepare reports and present findings
• Work independently and prioritize to meet workload requirements and deadlines
• Establish and maintain effective working relationships with those contacted in the course of work
• Handle confidential information with absolute discretion
• Commitment to diversity, equity and inclusion; demonstrated ability to work effectively with a culturally diverse workforce, including those with different levels of academic preparation and varying physical and learning abilities, and socioeconomic levels

APPLICATIONS MAY BE FILED ONLINE AT:
https://www.schooljobs.com/careers/cravencc/jobs/3537429/contracts-coordinator

800 College Court
New Bern, NC 28562
252-638-7335

hr@cravencc.edu

Position #2022-00031
CONTRACTS COORDINATOR