Under general supervision the Controller is responsible for overseeing and maintaining the college’s accounting system including recording transactions and reporting financial data; planning, organizing, managing and directing activities related to financial reporting; prepares financial statements annually. This position is also responsible for maintaining proper system of internal controls; provides highly responsible and administrative support to the CFO. May exercise supervision of the Cashier’s Office, Accounts Receivable, Accounts Payable and Payroll staff in absence of the CFO.

• Maintain system of financial accounting, auditing, reporting and record keeping consistent with published regulations and accounting procedures; formulates internal controls related to financial operations of the College
• Provides highly responsive support as necessary to the CFO including financial analysis, financial reports and research related to fiscal matters of the College
• Organizes year-end activities to properly close the books of the College annually in accordance with established guidelines and calendars to assure conformity to established calendars; prepares the College’s financial statements for review by the CFO each fiscal year in conformity with Generally Accepted Accounting Principles (GAAP)
• Performs month-end process including the reconciliations of 112 reports, county and special cash account and the accounts receivable subsidiary ledger; prepares monthly journal entries
• Analyze and forecast monthly expenditures and submit recurrent state funding requests to the NCCCS Office
• Complete monthly bank reconciliation for each of the College’s accounts (county and institutional)
• Collaborate with student services to review and approve necessary adjustments to student’s accounts, process financial aid disbursements and returns to Title IV (R2T4), manage the proper accounting and draw down of federal fund (Pell, SEOG, Work study, etc.) and all state, local and private scholarship awards
• Responsible for processing and distributing 1098Ts annually
• Submits outstanding balance to Department of Revenue (DOR)
• Monitors grant activity and conducts reporting accordingly and ensures managing departments conduct expenditures according to established guidelines
• Verifies and audits daily cash receipts and maintains daily cash analysis files, processes and reviews daily updates to the general ledger
• Sets up and maintains all charts of accounts, close books and prepares adjusting/reversing entries for fiscal year-end closeout
• Oversees the maintenance and completion of the monthly payroll process; review monthly, quarterly, and annual federal and state reports
• Oversees accounts payable in the processing of state, county and special checks through the State Treasurer’s Positive Pay system; ensures invoices are paid promptly and properly, reviews all warrants prior to submission to CFO for signing
• Oversees the accounts receivable process (from billing to collections) for both students and sponsors; ensures that 3rd party student sponsors are invoices timely, students invoiced as necessary, uncollectible accounts submitted to NCDOR, and bad debt is written off
• Oversees and assists in the preparation of W-2 forms and 1099’s for distribution