RESPONSIBILITIES:

• Compile the necessary information needed to complete the financial reports for fiscal year end, including CAFR, financial statements, and any other NCCCS year-end requirements.
• Prepare and submit the annual IPEDS report as related to Finance.
• Assist Financial Aid with the preparation of the annual FISAP report.
• Ensure compliance with financial reporting requirements for state, federal, and local entities.
• Coordinates, analyzes, and prepares financial statements and accompanying documentation for the annual financial statement audit for the College. Ensure coordination of audit activities with state auditors in the completion of annual fiscal year audit.
• Approve all checks/payables.
• Approve/audit daily cash analysis packet (DCA’s).
• Run the PGLT process daily (Posting General Ledger Transactions).
• Monitor the cash balances of State, County, and Institutional funds on a daily basis to ensure funds are available.
• Prepare and transmit the monthly State Funds Cash Certification Requests.
• Assist with the yearly fixed assets process as related to year end posting of depreciation and close out.
• Maintain the chart of accounts and general ledger; including keeping staff/faculty updated on accounts that are related to their area.
• Review/approve monthly bank reconciliations.
• Post journal entries; including electronic payments and withdrawals.
• Oversee records retention and disposal ensuring compliance with audit standards.
• Ensure that training is received for new hires within the Business Office, as well as assisting current employees when needed.
• Reconcile the State disbursing and depository accounts; close out the month; run the required NCCCS office reports, balance, and transmit the reports.
• Ensure that enough funds are available for payroll in State, County, and Institutional Funds each month after payroll has posted and run the reports.
• Request and set up Institutional Fund Authorities as needed.

COMPETENCIES:
 
Proficient in basic business-related software, network, telecommunications and desktop tools. Ability to develop and interpret reports, policies and forms, analyze problems and recommend solutions. Ability to develop effective working relationships and establish strong communication with the departments across the institution. Committed to creating a strong culture of customer service. Expertise in technology applications for accounting, budgeting and reporting. Excellent organizational and analytical skills. Strong oral and written communication skills. Strong leadership skills. Ability to establish and maintain effective working relationships with the College community. Must be able to work well under pressure, meet deadlines and manage competing priorities effectively. Experience with developing and negotiating contracts.