This position will remain open until filled.

Job Summary
The Controller assists the Vice President of Administrative & Fiscal Services in the management of state, federal, local, and institutional funds through accurate and efficient recording, classification, control and reporting of all revenues and expenditures. Duties must be performed in strict accord with general statutes, and state, local, federal, and institutional policies, procedures, guidelines and are subject to annual audit. Provide administrative support for the Vice President of Administrative & Fiscal Services as needed.

Essential Duties/Functions
 
1.     Supervise activities relating to purchasing, equipment and inventory, payables, receivables, cashiering, registration/students and payroll.
2.     Assist the Vice President with compiling the necessary information needed to complete the financial reports for fiscal year end, including CAFR, financial statements and closing the year in Datatel.
3.     Approve all checks/payables.
4.     Approve/audit daily cash analysis packet (DCA’s).
5.     Run the PGLT process daily (Posting General Ledger Transactions).
6.     Monitor the cash balances of State, County, and Institutional funds daily to ensure funds are available; maintain the manual cash books.
7.     Prepare and transmit the monthly State Funds Cash Certification Requests – with assistance from the Vice President.
8.     Assist with the yearly fixed assets process as related to year end posting of depreciation and close out.
9.     Maintain the chart of accounts and general ledger; including keeping staff/faculty updated on accounts that are related to their area.
10.   Reconcile Institutional and County Funds bank statements monthly, including marking cleared checks.
11.   Enter and post all journal entries; including electronic payments and withdrawals.
12.   Reconcile monthly credit card statements and maintain log; request reimbursements as necessary from one fund to another.
13.   Assist the Vice President with records retention and disposal.
14.   Ensure that the daily operations/functions of the Business Office are efficient, accurate, and timely.
15.   Ensure that training is received for new hires within the Business Office, as well as assisting current employees when needed.
16.   Reconcile the State disbursing and depository accounts; close out the month; run the required NCCCS office reports, balance, and transmit the reports.
17.   Ensure that enough funds are available for payroll in State, County, and Institutional Funds each month after the payroll department has posted and run the reports.
18.   Request Institutional Fund Authorities as needed.
19.   Request the monthly reimbursements between funds monthly or sooner as needed.
20.   Serve on committees as assigned.
21.   Assist Financial Aid as needed with the Federal Work Study and SEOG calculations and fund balances.
22.   Maintain an office calendar and personnel leave records to aid in scheduling leave.
23.   Assist the Vice President with ensuring that all financial aid, student sponsorships, and return of Title IV funds are processed timely and accurately: including proper communication with the Financial Aid office.
24.   Perform other duties assigned by the Vice President and President.
 
QUALIFICATIONS
Education & experience
1.   Bachelor’s degree from an accredited institution in business, accounting, finance, business management or related field; Master’s degree preferred.
2.   Broad experience in bookkeeping, fund and payroll accounting.
 
SUPERVISION PROVIDED:  Accounting Technician –AR; Accounting Technician – AP/Payroll; and Purchasing Agent/Equipment Coordinator.
 
SUPERVISION RECEIVED:  The Controller is supervised by the Vice President of Administrative & Fiscal Services