Closes: Thursday, December 31, 2020
Target Start Date
Expected Work Hours
- Bachelor’s degree from a regionally accredited institution in finance, accounting, or a related field required.
- At least five years of professional accounting experience required.
- At least three years of supervisory experience in a finance-related field required.
- Knowledge of finance, accounting, budgeting, and working knowledge of Generally Accepted Accounting Principles required.
- Knowledge of automated financial and accounting reporting systems required.
- Ability to analyze financial data and prepare financial reports, statements, and projections required.
- Work requires professional written and verbal communication and interpersonal skills.
- Ability to motivate teams to produce quality materials within tight timeframes and simultaneously manage several projects required.
- Ability to participate in and facilitate group meetings.
- Work requires willingness to work a flexible schedule.
- Excellent computer skills including mastery of MS application software (e.g., Word and Excel) required.
- Master’s degree from a regionally accredited institution in finance, accounting, or a related field preferred.
- CPA certification preferred.
- Experience within the North Carolina Community College System preferred.
Open until filled - review of applications will begin 10/28/2020
Provide leadership and direction over the business office, accounts receivable, accounts payable, budget, payroll, purchasing/shipping and receiving/equipment; to include the planning, development, implementation, coordination, and monitoring of business policies, procedures, and operations. Coordinate financial planning, budget management, accounts receivable, and cash receipts. Prepare month-end and year-end financial reports. Serve as College coordinator for all external financial audits.
Assist in directing the financial affairs of the organization and prepare financial analysis of operations, including interim and final financial statements with supporting schedules. Assist with and share responsibility for the organization’s financial plans and policies, its accounting practices, the conduct of its relationships with other agencies and the financial community, the maintenance of its fiscal records, and the preparation of financial reports.
Supervise managers and staff in the business office, accounts receivable, accounts payable, budget, payroll, and purchasing/shipping and receiving/equipment.
Duties and Responsibilities
- Assist the Chief Financial Officer by analyzing data, designing worksheets, generating reports, evaluating options, developing processes, etc.
- Evaluate workflows across the division for potential improvements and efficiencies. Make recommendations for change to the Chief Financial Officer regarding potential efficiencies and improvements and assist with implementation of those initiatives approved by the Chief Financial Officer.
- Analyze intra-divisional workflows for imaging opportunities, develop work plans, and manage implementation.
- Work with a variety of agencies, departments, and the public to research and communicate information and resolve administrative issues; handle complex or difficult situations encountered by staff, such as hostile or angry customers.
- Coordinate planning and budgeting activities with peers, typically directors and deans, across the campus to:
- Develop, monitor, coordinate, and administer all budgets (State, Gaston and Lincoln counties, and Institutional funds) throughout the fiscal year.
- Plan and coordinate the financial component of student registration periods.
- Prepare grant spending reports and request funds to cover expenditures from Grantees.
- Work with Grant Writer, other internal staff, and Grant funding representatives to keep financial information and funding reimbursements flowing between the College and funding agencies.
- Administer preparation of external reports:
- Manage year-end closing processes necessary to timely and accurately:
- Prepare State Treasurer’s CAFR worksheets and related documents in compliance with the August deadline.
- Complete financial statement footnotes by the September deadline.
- Prepare the Management Discussion and Analysis (MD&A) narrative.
- Lead the financial audit process, including preparation of financial audit workpapers, scheduling audit, gathering requested information and source documents as requested and creating Management Discussion and Analysis and Footnotes in compliance with prescribed reporting regulations and state reporting format.
- Assure timely submission of 1099-Misc and 1098-T reporting.
- Oversee preparation of the Foundation’s 990 annual tax returns.
- Prepare and coordinate the timely filing of various State and Federal reports.
- Prepare and submit the financial component of the IPEDS reporting.
- Review the monthly sales tax report and file with the North Carolina Department of Revenue.
- Manage year-end closing processes necessary to timely and accurately:
- Seek ongoing training to identify best practices, refine processes, and to help assure compliance with regulatory and reporting requirements.
- Attend training sessions and events including System Office webinars, ACCBO conferences, and other seminars as needed.
- Monitor current developments through listservs sponsored by organizations like NACUBO.
- Network with peers at other NC Community Colleges to work through current challenges and identify best practices.
- Direct supervision of Supervisor-Payroll/Accounts Payable/General Accounting, Supervisor-Accounts Receivable/Sponsorship/Cashiering, Staff Accountant/Internal Auditor, Budget Accountant, Manager-Purchasing/Shipping & Receiving/Equipment.
- Complete annual position appraisals.
- Review and document procedures; monitor activity to assure compliance with procedures.
- Promote cross-training efforts to ensure at least two staff members are trained to complete all tasks.
- Provide training, coaching, and access to seminars, to enable staff to succeed in their current roles and to grow into new roles.
- Maintain and coordinate sick and vacation schedules. Review and approve timesheets.
- Support the continual search for, identification of, and implement of process improvements to raise stakeholder experience, reduce processing time, and improve quality.
- Review or maintain various accounting activities:
- Allocation of lab fees, interest income, coding and compliance review for purchase requisitions and drawdown of Federal funds.
- Oversee maintenance of Statement of Net Position accounts including: Cash and Cash Equivalents, Accounts Receivable, Inventory, Capital Assets, Accounts Payable and Accrued Liabilities; Long-term Liabilities including Leave Accrual and Leases, and Net Position.
- Oversee and review classification of revenue into various operating and non-operating revenue categories; classifications include Tuition and Fees, State and Local Grants and Contracts, Sales and Services, State Aid, County Appropriations, Grants, Gifts, and Capital aid and gifts.
- Direct and develop the EAGLE internal audit program each year as required by the Office of the State Controller. Coordinate with departments to address internal control issues and advise areas of concern as highlighted by the findings of the EAGLE testing process.
- Timely submit the annual internal control reporting to the Office of the State Controller.
- Submit internal control findings to the College’s audit committee.
- Gather information and prepare reports and records related to the activities of the administrative function, staffing, budgeting, expenditures, revenue and other administrative issues.
- Prepare monthly financial reports for the Board of Trustees.
- Review and analyze financial reports and general ledgers monthly.
- Prepare monthly adjusting entries.
- Monitor and address budget variances and possible corrective solutions.
- Prepare monthly entries or inter-fund billings for Institutional funds accounts which are funded by other Institutional funds or Foundation accounts.
- Perform a variety of professional and technical accounting duties associated with the management of the Institutional Funds Ledger.
- Supervise administration of funds for federally sponsored programs and drawdown of Federal funds.
- Monitor or review accounting transactions to assure compliance with applicable state and federal laws as well as with the North Carolina Administrative Code, the North Carolina Community College System Accounting Procedures Manual, and the Board of Trustees’ Policies and Procedures Manual.
- Serve on various campus-wide committees representing the Finance Division.
- Chair the Forms Committee which primarily focuses on travel forms.
- Chair the Equipment Committee that allocates State equipment funds.
- Maintain a high standard of professionalism in representing the College including confidentiality in all aspects of the position’s responsibilities and adherence to policies, procedures, and other established guidelines. Adhere to professional accountability and accept responsibility for managing situations and problems. Work cooperatively with team members and colleagues, contributing positively and constructively to the achievement of team and College objectives and provide a high level of service to customers by establishing and maintaining effective working relationships and partnerships.
- Perform other related duties incidental to the work described herein.
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