Coord ERM, Fin. Services, Construction/Fixed Assets and Auxiliary Services (Enterprise Risk Mgt), requisition number 3359

Coord ERM, Fin. Services, Construction/Fixed Assets and Auxiliary Services (Enterprise Risk Mgt), requisition number 3359

Employer

Central Piedmont Community College
1201 Elizabeth Avenue
Charlotte, NC 28235
Phone: 704-330-2722

Job Location

Multi-Campus

Salary/Grade

K $42,935 - $65,260

Benefits

Yes

Job Category

  • Professional

Application Period

Opens: Friday, February 1, 2019
Closes: Monday, February 11, 2019

Target Start Date

Monday, March 4, 2019

Expected Work Hours

Monday-Friday

Reports to

Multi-Campus

Employment Type

Full time

Minimum Qualifications

Associate Degree from a regionally accredited institution in Business Administration, Office Administration or closely related discipline and three years of related full-time experience

 

 

Preferred Qualifications

Bachelor’s Degree from a regionally accredited program

Position Description

This position will serve three departments within Finance and Administrative Services Division: (i)The Construction and Fixed Assets Accounting department provides oversight of accounting activities and requirements for construction projects, and the life-cycle tracking of all college-owned assets from asset acquisition to retirement. The Auxiliary Services department consists of Campus Printing, Bookstores, Vending, and Food Services serve the entire College, both faculty/staff and students. (ii) Enterprise Risk Management department provides oversight in identifying, prioritizing and mitigating the various risk facing the College; including providing all commercial insurance  needed by the College.  (lll) Financial Services department is responsible for the accurate and timely reporting of financial information to both internal and external parties. 

 

General Function

Performs a variety of complex administrative and technical tasks: collecting, updating, creating and summarizing data.  Position supports Enterprise Risk Management, Financial Services and Construction & Fixed Assets and Auxiliary Services, various departments needing information and special assignments as necessary.

 

Characteristic Duties and Responsibilities

1.    Certificates of Insurance Database (COI) – manages the issuance and receipt of new COI’s through the insurance broker in concert with new contracts entered into through Procurement.  Bi-weekly reviews the database for expiring COI’s and requests replacement twenty days prior to expiration through internal partners.  Interfaces with Facilities staff ensuring receipt of COI’s supporting construction across all campuses.

2.    Automated Records Management (ARMS) – twice daily, reviews the ARMS system for safety and security issues across all campuses.  Interfaces with Director of Security for updates and provides the ERM Risk Analyst for disposition.

3.    Motor Vehicle Record (MVR) – receives and processes MVR applications from staff and faculty seeking use of company vehicles and interfaces with Facilities providing confidential data; semi-annually reviews files for expired MRV and requests updates.  Works with external vendor monitoring the state official databases of drivers and forward all alerts to ERM Risk Analyst for disposition.

4.    Provides website maintenance for all assigned areas.

5.    Works with Nursing and Allied Health in the issuance and approval of Clinical Agreements and maintains the database.

6.    Contracts – provides legal editing support to internal and external contracts on behalf of ERM; manages database ensuring all approved contracts are monitored.

7.    Provides administrative assistance and support to all assigned areas including but not limited to scheduling appointments, ordering supplies, making travel arrangements, scheduling staff meetings, preparing, reviewing and timely submission of time sheets and travel reimbursement, reconciling and submitting P-card statements; reconciles insurance accounts monthly; provides filing for Construction Accounting and Fixed Assets department and assisting in entering information on spreadsheets.

8.    May assist the Business Continuity and Resilience Director with plan development, correspondence to Plan Owners, participates in tabletop exercises, maintenance of database and interfaces with the Executive Director of Security Services Office Coordinator.

9.    Reviews and processes requisitions ensuring all content is accurate and conforms to policy; organizes and prepares data, collects and summarizes data for end users, answers data related inquiries and serves as informational resource to staff.

10.  Perform other duties as assigned. 

Knowledge, Skills, Abilities and Characteristics

·         Knowledge of basic accounting practices

·         Ability to prepare routine administrative paperwork

·         Excellent organizational and coordination skills

·         Proficient computer skills

·         Ability to collect and compile reports

·         Ability to foster a cooperative work environment

·         Strong communication skills – written, oral and listening 

 

MINIMUM QUALIFICATIONS

 

Associate Degree from a regionally accredited institution in Business Administration, Office Administration or closely related discipline and three years of related full-time experience

 

Preferred Requirements:
 

Bachelor’s Degree from a regionally accredited program

How to Apply

Please apply online at cpcc.edu/humanresources/employment.

CPCC is an Equal Opportunity Employer.

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