Coordinator / Faculty Associate, Advanced Manufacturing, Industry, & Trades Division

Coordinator / Faculty Associate, Advanced Manufacturing, Industry, & Trades Division

Employer

Stanly Community College
141 College Drive
Albemarle, NC 28001
Phone: 704-982-0121

Salary/Grade

Minimum starting salary is $26,840. Salary offered will be based upon credentials and experience.

Benefits

Full-Time Benefits

Job Category

  • Clerical

Application Period

Opens: Thursday, May 16, 2019
Closes: Sunday, June 30, 2019

Target Start Date

Sunday, June 30, 2019

Expected Work Hours

Monday - Friday

Employment Type

Full-Time Position

Minimum Qualifications

  • AAS

Preferred Qualifications

  • Bachelor’s Degree – Business Related Field
  • Two years Community College Experience
  • Familiar with Manufacturing and Trades related fields

Position Description

Provide coordinator/schedule support to AMIT-CE programs and secretarial and clerical support to AVP, Dean, and faculty of Advanced Manufacturing, Industry, and Trades Division. 
 

ESSENTIAL JOB FUNCTIONS:

  • Assist faculty.
  • Perform administrative duties.
  • Exhibit excellent communication and organizational skills.
  • Build continuing education classes in Datatel and register continuing education students.
  • Provide program coordination for NCDOT QMS and Intro to Asphalt classes.
  • Provide program coordination for Lineworker Training Program.

DUTIES:

Faculty Associate Duties

  • Use Microsoft Office, Colleague, WebAdvisor and other college specific software on a daily basis.
  • Assist with AMIT programs’ self-studies and site visits for accreditation or re-accreditation.
  • Type invitations and assist with the planning of Advisory Committee meetings.  Plan menu and coordinate meal request with caterer.
  • Maintain supply inventory for AMIT-related buildings.
  • Prepare requisitions using NC eProcurement, online state purchasing system.
  • Enter maintenance requests when needed.
  • Maintain room book for AMIT Phase I and Phase II buildings
  • Ensure appropriate evening and weekend coverage for AMIT Phase I and Phase II buildings.
  • Post notices of classroom moves and notices of class cancellations.
  • Attend division meetings and prepare minutes as needed.
  • Record AMIT programs’ expenditures for Dean of AMIT and AVP of AMITT.
  • Collect electronic copies of syllabi and post to the share drive.
  • Receive electronic copy of faculty locator cards and post to the share drive.
  • Proofread reports, schedules, catalogs, etc.
  • Duplicate and collate materials as requested by faculty.
  • Maintain working condition of copy machine, printers, and fax machine.  Assist faculty with operation of copier, printers, and fax machine; notify proper personnel for major repair service.
  • Assist with program graduation ceremonies.
  • Assist with Open House, Tours, and Outreach events.
  • Assist with various educational camps when hosted by the School of Advanced Manufacturing, Industry, Technology, and Trades.
  • Assist faculty with various questions and concerns relating to college policies and procedures (i.e., travel reimbursement, faculty schedules, etc.)
  • Create memos, letters, and other correspondence as needed.
  • Answer and process incoming telephone calls; take and deliver messages in an accurate and timely manner.
  • Attend college professional development workshops as needed.
  • Distribute mail AMIT Phase I and Phase II.
  • Assist in registration periods as needed.
  • Assist students and visitors in locating classes and faculty and/or setting appointments.
  • Provide clerical support to other divisions as needed.
  • Serve on college committees.

CE Coordinator Duties

  • Assist in the recruitment and retention efforts of the College.
  • Advocate and provide motivation for students.
  • Assist in registration periods as needed by registering students and directing students to appropriate college resources.
  • Build division continuing education classes into Datatel.
  • Coordinate/create schedules and assist with the preparation of instructor documents for adjunct’s classes (attendance sheet, SROS roster).
  • Coordinate/create schedules for QMS Roadway Technician course and assist with the preparation of instructor documents for class (attendance sheet, SROS roster).
  • Manage the upkeep of the QMS Roadway Technician data and schedule on the college web site and request changes when needed.
  • Provide assistance to part-time Roadway Technician instructor by providing and collecting timesheets to submit to HR.
  • Manage student registration, student/employer payment, and the scheduling of student testing for the QMS Roadway Technician.
  • Communicate with the NCDOT in Raleigh when student issues or questions arise in regards to the Roadway course.
  • Request student manuals for QMS Roadway course from duplicating and mail to students when requested.
  • Coordinate/create schedules for Electrical Lineman course and assist with the preparation of instructor documents for class (attendance sheet, SROS roster).
  • Assist AMIT instructors with change memos for classes by entering into Datatel.
  • Manage interest list for AMIT courses and contact students when classes are available.

Other Duties Specific to this Position

  • Assist with advising and retention efforts for AMIT programs.
  • Serve on and actively contribute to college committees as assigned.
  • Participate in campus activities.
  • Participate in discipline, departmental, divisional, and institutional meetings and other announced co-curricular activities of the College.

JOB TRAINING:

Required Position Training to be completed in the first year of hire:

  • Canvas
  • Colleague/Datatel
  • Starfish
  • Self-Service
  • eProcurement
  • SchoolDude
  • Microsoft Office (if not already proficient)
  • Onboarding Training

 

Suggested Training:

  • eLearning Tools

 

How to Apply

Please complete online application at www.stanly.edu/college-information/employment-opportunities.

Job Post Contact

Ginger Hatley
Human Resources Technician
Stanly Community College
141 College Dr.
Albemarle, NC 28001
Ph. 704-991-0132
Fx. 704-986-4778