Coordinator for Financial Operations and Donor Database Management

Coordinator for Financial Operations and Donor Database Management

Employer

Brunswick Community College
50 College Road
Bolivia, NC 28422
Phone: 800-754-1050

Job Location

Brunswick Community College

50 College Road NE

Bolivia, NC  28422

Salary/Grade

Commensurate with education and experience.

Benefits

Full

Job Category

  • Technical/Paraprofessional

Application Period

Opens: Monday, October 24, 2022
Closes: Friday, November 25, 2022

Target Start Date

Monday, November 28, 2022

Expected Work Hours

Full time

Reports to

Executive Director of the Foundation

Employment Type

Full Time

Minimum Qualifications

  • Associate Degree in Business Administration, Accounting, or a related field
  • Three years’ professional experience in an administrative support capacity, accounting/bookkeeping, and/or donor database management for a not-for-profit entity

 

Preferred Qualifications

Working in a fast pace Community College environment.

Position Description

General Function:

The Coordinator for Financial Operations and Donor Database Management provides the day-to-day management of the Brunswick Community College Foundation’s financial operations as well as supporting fundraising, donor relations, and stewardship activities.  The Coordinator is responsible for maintaining accurate donor records and will take an active role in generating reports to be used for fundraising initiatives and grant writing.  Serves as primary point of operational and administrative contact for internal campus departments and external community stakeholders such as banks, investment advisors, and auditors.  This positon includes a variety of computer, data analysis and accompanying report preparation, and written and oral communication skills.  This position also requires knowledge of not-for-profit accounting practices to include investments, dollarized accounting for endowments, and Generally Accepted Accounting Principles (GAAP).  This position also requires input to, maintenance of, and report generation from fundraising database.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

DATABASE

  • Record and acknowledge all gifts to the Brunswick Community College Foundation
  • Maintain, update, and reconcile the fundraising database to the accounting software
  • Develop reports to be used in regular donor communication and ensure accuracy and quality of data used for measuring performance metrics and promotional materials
  • Research grant opportunities, generate supporting data, and complete grant applications to support the fundraising goals of the Brunswick Community College Foundation

FINANCIAL

  • Prepare accounts payable checks, post deposits in QuickBooks and donor database, make bank deposits, and perform journal entries
  • Monthly bank reconciliations, credit card payments and reconciliations, various cash and account reconciliations, and investment statement review and reconciliation
  • Develop and monitor the annual Foundation budget with support from the Executive Director and Board Finance Committee
  • Preparation and management of the annual audit, year-end 1099 statements, filing, and donor financial statements

DONOR RELATIONS

  • Coordinate the processes for campus payroll deductions, ACH payments, and donation distribution to program accounts 
  • Manage all scholarship processes from applications to review and awarding in coordination with the Office of Student Financial Resources, the Business Office, and scholarship review committees
  • Provide the highest level of customer service throughout donor interactions and represent the Brunswick Community College Foundation at campus and community functions
  • Maintain donor files in both hardcopy and electronic formats, performing annual audits of forms and donor contact information
  • Serve as liaison to the Foundation Board of Director’s Finance Committee
  • Serve as lead and oversee the logistics for Foundation Board meetings (preparing agendas, meeting arrangements, and recording minutes), events, and other Foundation functions.
  • Receive visitors, telephone calls, and all mail
  • Maintain and replenish office supplies, donor literature, as needed

Qualifications

  • Associate Degree in Business Administration, Accounting, or a related field
  • Three years’ professional experience in an administrative support capacity, accounting/bookkeeping, and/or donor database management for a not-for-profit entity

 

Other Relevant Knowledge, Skills, and Abilities:

  • Proficiency in Microsoft Office applications
  • Knowledge of QuickBooks and familiarity with donor database systems (example: Salesforce, Reeher, Blackboard, Talisma, etc.)
  • Excellent interpersonal, written, and verbal communications skills possessing a high degree of discretion, judgement, tact, and poise
  • Ability to communicate with all levels of employees, Foundation Board Members, donors and community members
  • Ability to work additional hours, including evenings and weekends as needed, due to special events and meetings
  • Working knowledge of investment tracking and not-for-profit accounting
  • Extremely meticulous and detail-oriented, customer service-focused
  • Other duties as required

Working Conditions:  Office Environment

How to Apply

A completed and signed Brunswick Community College application, a letter stating your qualifications related to the position requirements, skills and abilities, unofficial transcripts, and resume are preferred for most positions.

Applications can be found online at http://www.brunswickcc.edu/contact/employment-opportunities/  Applicants should send all documents and inquiries to any of the following if unable to apply online:

 

Human Resources, Brunswick Community College

PO Box 30

Supply, NC, 28462

humanresources@brunswickcc.edu

Fax (910) 754-8229

Telephone: (910) 755-7300

BCC is an Equal Opportunity Employer

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