Coordinator, Payroll

Coordinator, Payroll


Stanly Community College
141 College Drive
Albemarle, NC 28001
Phone: 704-982-0121


Minimum starting salary is $38,096. Salary offered will be based upon credentials and experience.


Full-Time Benefits

Job Category

  • Clerical

Application Period

Opens: Thursday, September 9, 2021
Closes: Thursday, September 30, 2021

Target Start Date

Friday, October 1, 2021

Expected Work Hours

Monday - Friday

Employment Type

Full-Time Position

Minimum Qualifications

  • Associates degree from a regionally accredited institution.
  • Minimum of 3 to 5 years work experience in payroll.
  • Proficient with Microsoft Office which includes Word and Excel,
  • Excellent customer service and communication skills (both oral and written).
  • Ability to work effectively with others as a team player.
  • Ability to prepare and respond to change in a positive manner.
  • Ability to analyze and interpret data for accuracy.

Preferred Qualifications

  • Bachelor’s Degree in Accounting or Business-Related Field.
  • Experience in the Community College System (specifically in Payroll).
  • Experience with Ellucian’s Colleague/Datatel.
  • Affordable Care Act (ACA) Reporting Experience and/or knowledge.

Position Description

This position is responsible for the coordination of various job duties necessary for the accurate and timely processing of monthly payroll and related reports; maintains payroll encumbrances; prepares contracts for payment; handles sensitive and confidential information ensuring compliance with college policies, along with state and federal guidelines.  This position reports to the Director of Business Office/Controller. 


  • Coordinates the various job duties necessary for the completion of payroll in a timely manner and meeting the deadlines set forth by the NCCCS.
  • Establishes and maintains part-time contract encumbrances and full-time salary/benefits’ encumbrances; and processed year-end encumbrances close-out.
  • Builds stipends for every hourly contract and adjust dates and pay types for all pay by course contracts.
  • Reviews and analyzes all payroll data for accuracy; calculate earnings and enter all payroll data; process payroll and verify for accuracy.
  • Builds positions for employees and adjust hourly rates/salaries as needed.
  • Processes and prints payroll checks, and all related monthly payroll reports, posts payroll to general ledger.
  • Enters and maintains direct deposit information on employees; processes and transmits direct deposit payroll; processes all necessary monthly reports.
  • Processes federal, state, and local payroll reporting, including income taxes, FICA taxes, retirement, employee benefit deductions and garnishments.
  • Works collaboratively with Human Resources to perform Affordable Care Act reporting functions.
  • Prepares all quarterly, calendar, and fiscal year end payroll reports.
  • Prepares annual Longevity funds request.
  • Prepares monthly work-site report for Department of Labor.
  • Prepares employment verifications when requested.
  • Reconciles bank statement for the payroll account monthly.
  • Reconciles Payroll Clearing Account monthly.
  • Reviews and codes contracts for payment.
  • Processes 1095C and W2 forms for employees.
  • Processes Compensated Leave records and accruals.
  • Manages PT Payroll employee(s) by coordinating work duties.
  • Prepares and Processes out-of-state taxes for employees including the monthly payment to the state of residence, and the completion of quarterly and yearly reports.


  • Exercises attention to detail to ensure minimalization of errors.
  • Attends trainings and/or conferences as required for professional development.
  • Serves on appointed committees as needed.
  • Performs other duties as assigned by the Director of Business Office/Controller.


Required position training to be completed in the first year of hire:

  • Datatel/Colleague
  • Orbit
  • Informer
  • Other payroll/benefit applications


How to Apply

Please complete an online application at

Job Post Contact

Ginger Hatley
Human Resources Specialist
Stanly Community College
141 College Dr.
Albemarle, NC 28001
Ph. 704-991-0132
Fx. 704-986-4778