Dean of Administrative & Fiscal Services (CFO)

Dean of Administrative & Fiscal Services (CFO)

Employer

Roanoke-Chowan Community College
109 Community College Road
Ahoskie, NC 27910
Phone: 252-862-1200

Job Location

R-CCC Campus

Salary/Grade

$75,183-97,889

Benefits

State of NC

Job Category

  • Executive/Administrative/Managerial

Application Period

Opens: Tuesday, November 12, 2019
Closes: Thursday, December 12, 2019

Target Start Date

Thursday, January 2, 2020

Expected Work Hours

M-F

Employment Type

Full-Time

Minimum Qualifications

Bachelor's degree in Business Administration, Accounting, Finance, Public Administration, Public Policy or related field required; Master’s degree preferred.  A minimum of six years of progressively responsible experience preferably in a higher education.

Preferred Qualifications

  1. Working knowledge of the North Carolina Community College System.
  2. Experience in planning and budgeting at the organizational level, particularly in higher education
  3. Demonstrated experience in addressing and developing complex institutional budgetary priorities and needs.
  4. Proficient in accounting, statistical analysis, revenue forecasting, financial modeling, project modeling and business plan development.
  5. Proficient in basic business related software, network, telecommunications and desktop tools.
  6. Ability to develop and interpret reports, policies and forms, analyze problems and recommend solutions.
  7. Ability to develop effective working relationships and establish strong communication with the departments across the institution.
  8. Committed to creating a strong culture of customer service.
  9. Expertise in technology applications for accounting, budgeting and reporting.
  10. Excellent organizational and analytical skills.
  11. Strong oral and written communication skills.
  12. Strong leadership and management skills.
  13. Ability to establish and maintain effective working relationships with the College community.
  14. Must be able to work well under pressure, meet deadlines and manage competing priorities effectively.
  15. Experience with developing and negotiating contracts.

Position Description

Job Summary

This position serves as the chief financial officer of the college and is responsible for planning, managing, and directing the financial operations of the college; including budget, accounting, insurances, purchasing, vending, bookstore, Foundation accounting, payroll, and IT.  This position is responsible for advising the President and the Senior Leadership Team regularly about the status of the college’s budget and regulations governing the allocation and expenditure of funds.

Essential Duties/Functions

Supervisory

  • Manage the business services of the College. 
  • Manage Information Technology department.
  • Hold regular staff meetings to ensure proper communication within the Finance Department.
  • Ensure that Business Office and Information Technology employee job descriptions are kept up-to-date.
  • Ensure that training is received for new hires within the Business Office and Information Technology, as well as assisting current employees when needed.
  • Ensure that the daily operations/functions of the Business Office and Information Technology are efficient, accurate, and timely.
  • Ensure the establishment of appropriate internal controls and that they are followed, with the assistance of the Controller.
  • Coordinate the development of policies, regulations, and procedures that relate to the areas of responsibility.
  • Ensure compliance with records retention and disposal.

Budget and Financials

  • Coordinate the development and preparation of the College budget in accordance with college goals; work with individuals responsible for budgetary units and with the President and administrative team in the development of the budget.
  • Monitor expenditures to ensure that budget limits are maintained.  Work with budgetary units and the administrative team to make budget adjustments and reclassifications as needed.  Provide monthly budget reports and explain budget balances.
  • Compile the necessary information needed to complete the financial reports for fiscal year end; including CAFR, financial statements, and closing the year in Datatel – with the assistance of the Controller.
  • Ensure that all financial aid, student sponsorships, and return of Title IV funds are processed timely and accurately; including proper communication with the Financial Aid office.
  • Monitor federal expenditures and draw down of funds at least monthly or as needed. (FWS, SSS, Pell, ACG, SEOG, etc.)
  • Coordinate and maintain externally funded grants, including requesting reimbursements as needed.
  • Ensure compliance with financial reporting requirements for state, federal, and local entities; as well as, state statutes, federal and local laws, and institutional policies/procedures.
  • Ensure coordination of audit activities with state auditors in the completion of annual fiscal year audit.
  • Approve payroll on a monthly basis; assist and give supervision to the payroll department.
  • Serve as Treasurer for the Roanoke-Chowan Community College Foundation.
  • Assist the Controller as needed.

Reports

  • Provide written and oral reports and advice to the President, administrative team, budgetary units, faculty, and staff as required to ensure complete understanding of the budget.
  • Maintain and provide reports as needed for the Student Support Services Grant.
  • Prepare and submit the yearly longevity report to the NCCCS.
  • Prepare and submit the annual IPEDS report as related to Finance.
  • Assist Financial Aid with the preparation of the annual FISAP report.
  • Assist Financial Aid as needed with the Federal Work Study and SEOG calculations and fund balances – with assistance from the Controller.

Purchasing

  • Approve requisitions $1,000 or over on E-Procurement.
  • Coordinate the request/purchase of equipment, supplies, and properties for the College, in collaboration with the administrative team and the President.
  • Direct, review, and maintain college contracts, licenses, permits, and insurance.

Communication

  • Assist other departments as necessary with partnerships between the College and other agencies.
  • Handle and/or respond all requests from the NCCCS Office, including surveys.
  • Maintain an office calendar and personnel leave records to aid in scheduling leave.

President

  • Advise the President in matters pertaining to financial and business activities of the College.
  • Assist the President and Chief of Campus Safety and Security with safety and security operations as needed.
  • Serve on the President’s Cabinet (PC) and other college committees as assigned.
  • Performs other duties as assigned by the President.

How to Apply

Please go to https://ats.applicantone.com/Careers/roanokechowancommunitycollege to apply.

Roanoke-Chowan Community College is an Affirmative Action/Equal Opportunity employer. The College does not discriminate against students, faculty, or staff on the basis of race, color, gender, creed, age, disability, marital status, sexual orientation, veteran status, or national or ethnic origin in admission to, or access to, or employment in its programs and activities.

Job Post Contact

Nicole Boone

Roanoke-Chowan Community College

109 Community College Rd.

Ahoskie, NC  27910

Phone: (252) 862-1310

 rccchumanresources@roanokechowan.edu