Departmental Purchasing Agent II (Contracts Specialist)

Departmental Purchasing Agent II (Contracts Specialist)


North Carolina Community Colleges System Office
200 West Jones Street
Raleigh, NC 27603
Phone: 919-807-7100

Job Location

200 W. Jones Street, Raleigh, NC 27603


$38,125 - $62,513/69


State of NC

Job Category

  • Professional

Application Period

Opens: Wednesday, March 7, 2018
Closes: Wednesday, March 14, 2018

Target Start Date

Tuesday, May 1, 2018

Expected Work Hours

8am - 5pm M-F

Employment Type

Full-Time Position

Minimum Qualifications

Graduation from a four-year college or university and two years of experience in large scale purchasing; or high school graduation and five years of experience in large scale purchasing, or an equivalent combination of education and experience.

Preferred Qualifications


Position Description

This position is the Contract Specialist for the System Office in the Business & Finance Division. This position will provide guidance and assistance to System Office staff in developing Scope of Work (SOW) for both IT and non-IT Service Contracts, Service Agreements (SA), Personal Service Agreements (PSA) Memorandums of Understanding (MOU), and Honorariums. This position will assist Business Owners in the development, review and preparation of IFB, RFP, RFQ solicitation documents to meet the contract needs of the Community College System Office and Community Colleges. This position will assist in the review of System Office policies, procedures and templates to ensure agency compliance with state laws, rules, and internal operating policies. This position with work with Legal Counsel in the review of all required documents, as well as, communicate and manage the contract policy and process required for seeking contract approval required through the Division of Purchase and Contract (P&C) or Department of Information Technology (DIT) Procurement Office. This position will obtain all required internal and external approvals including signatures and verify that contractors are registered vendors in E-Procurement. This position is responsible for the issuance of purchase orders using the E-Procurement system, and the review, analysis, tracking and reporting of contract data. This position will update, organize and manage a contract database for tracking the status and report to the IT Contract Exception Committee at weekly meetings. This position will participate in monthly Finance Agenda Review meetings for contracts that require State Board approval as well as prepare reports for all executed contracts less than $100,000. Other duties include, but are not limited to: facilitating and presenting sessions pertinent to purchasing and/or fixed assets at meetings and conferences. Overnight travel may be necessary in the performance of these duties.

KNOWLEDGE/SKILLS/AND ABILITIES: Strong working knowledge and demonstrated experience in procurement procedures to provide expertise and support to the agency staff in the preparation and processing of effective Service Agreements (SA), Personal Service Agreements (PSA), and Honorariums. Strong working knowledge in developing Scope of Work (SOW) for both IT and non-IT Service Contracts, to include development of IFB, RFP, and RFQ solicitation documents to meet the needs of the Community College System Office and Community Colleges. Working knowledge of an online procurement system and the ability to issue purchase orders and generate reports. Ability to research, analyze and resolve inquiries by reviewing applicable General Statutes, Administrative Code and other relevant procurement manuals. Ability to communicate effectively both verbally and in writing the procurement process, associated laws, policies and procedures. Must have an understanding of information systems, computer networks and databases, and proficiency with Microsoft Office Products.

PREFERENCES: Management prefers applicants with current IT contracting experience within a NC State Government agency that includes the development of specifications, a working knowledge of the P&C and DIT approval process and experience with contract monitoring and tracking. Prefer applicant with experience using SharePoint technology.

How to Apply

The North Carolina Community College System Office uses the Merit-Based Recruitment and Selection Plan to fill positions SUBJECT to the Office of State Human Resources Act (OSHR) with highly qualified individuals.

Individuals interested in applying for this position must complete the online process at, Résumés will not be accepted in lieu of the application. Work history and credentials must appear on the application to receive consideration during the selection process.

Job Post Contact

Apri Tibbs, Personnel Technician III
North Carolina Community College System Office
Human Resources/Caswell Building
5001 Mail  Service Center
Raleigh, NC 27699-5003
Phone: (919)807-7177
Fax: (919)807-7222