RESPONSIBILITIES:

• Supervise activities relating to payroll, payables, receivables, cashiering, student accounts, and purchasing.
• Ensure that the daily operations/functions of the Business Office are efficient, accurate, and timely.
• Coordinate the development and maintenance of policies, regulations, and procedures that relate to the areas of accounting and fiscal responsibility.
• Ensure the establishment of appropriate internal controls and that they are followed, responsible for the campus EAGLE process with the assistance of the campus internal control committee.
• Assist in the coordination, development, and preparation of the College budget in accordance with college goals, work with individuals responsible for budgetary units and with the President’s Cabinet in the development of the budget.
• Monitor expenditures to ensure that budget limits are maintained. Work with budgetary units and the administrative team to make budget adjustments and reclassifications as needed.
• Provide monthly budget reports and explain budget balances (budget analysis).
• Reconcile Institutional and County Funds bank statements monthly, including marking cleared checks.
• Review and help maintain college contracts, licenses, permits, and insurance.
• Monitor all grants and work with grant owners throughout the college to ensure expenditures and budget are correct.
• Manage budget and accounting for Capital Improvement projects.
• Coordinate the request/purchase of equipment, supplies, and properties for the college, in collaboration with the divisions and departments of the college.
• Compile the necessary information needed to complete the financial reports for fiscal year end, including CAFR, financial statements, and any other NCCCS year-end requirements.
• Perform other duties as assigned by the Vice President of Administrative and Fiscal Services.

COMPETENCIES:

• Proficient in accounting, basic business-related software, network, telecommunications, and desktop tools.
• Ability to develop and interpret reports, policies, and forms, analyze problems and recommend solutions.
• Ability to develop effective working relationships and establish strong communication with the departments across the institution.
• Committed to creating a strong culture of customer service.
• Expertise in technology applications for accounting, budgeting, and reporting.
• Excellent organizational and analytical skills.
• Strong oral and written communication skills.
• Strong leadership and management skills.
• Ability to establish and maintain effective working relationships with the College community.
• Must be able to work well under pressure, meet deadlines, and manage competing priorities effectively.
• Ability to develop and negotiate contracts.