• Maintains all payroll records for College full and part-time personnel.
• Ensures the preparation of payroll data for computer processing, computing payroll and reconciling all related reports and accounts.
• Prepares payroll checks for direct deposit and distribution to employees.
• Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer’s social security, unemployment, and workers compensation payments.
• Reconciles and distributes payments for payroll deductions, taxes, insurance, etc.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages; submits quarterly reports, W2’s and all other related regulatory and year end reports.

• Prepares year-end accrual entries for payroll and leave.

• Balances the payroll accounts by resolving payroll discrepancies.

• Provides payroll information by answering questions and requests as well as developing communication for employees; assists employees with navigating retirement, short term disability, cobra benefits, etc.

• Maintains payroll guidelines by writing and updating policies and procedures.

• Maintains knowledge of systems used and contributes to overall process improvement.

• Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.

• Maintains employee confidence and protects payroll operations by keeping information confidential while also working closely with Human Resources and other internal business partners.

• Maintains professional and technical knowledge by attending educational trainings; reviewing professional publications; establishing personal networks; participating in professional societies.

• Completes operational requirements by scheduling and assigning employees; following up on work results.

• Other duties as assigned.

Supervisory Responsibilities:

• Directly supervises employees in the Payroll Department.

• Carries out supervisory responsibilities in accordance with the College’s policies and applicable laws.

• Interviews and oversees training of employees; plans, assigns, and directs work; appraises employee performance; manages performance of employees; addresses concerns and resolves problems.
LANGUAGE SKILLS:
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers and employees.

MATHEMATICAL SKILLS:
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.

REASONING ABILITY:
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The employee will regularly use hands to finger, handle, or feel objects, tools, or controls and talk or hear.
• The employee may frequently stand, walk, and sit.
• The employee may occasionally reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
• The employee may lift and/or move up to 25 pounds.
• Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderate.