Executive Assistant to the President and the Board of Trustees

Executive Assistant to the President and the Board of Trustees

Employer

Halifax Community College
100 College Drive
Weldon, NC 27890
Phone: 252-536-2551

Job Location

Weldon, North Carolina

Salary/Grade

Depends on Qualifications

Benefits

State of NC

Job Category

  • Executive/Administrative/Managerial

Application Period

Opens: Wednesday, October 14, 2020
Closes: Thursday, November 19, 2020

Target Start Date

Monday, January 4, 2021

Expected Work Hours

Monday through Friday, 8 a.m. to 5 p.m.

Reports to

President

Employment Type

Full Time Position

Minimum Qualifications

Bachelor's degree in related field; Knowledge of Microsoft suite and all applications; 5 years or more successful track record of providing management in a complex, multi-faceted organization, preferably within higher education. Have a strategic and analytical perspective in addition to broad knowledge of the operations of the College. Must be creative and enjoy working in a collegial environment that focuses on goal achievement. Requires ability to exercise good judgment in a variety of situations. Requires strong written and verbal communication, administrative, and organizational skills, and ability to maintain a realistic balance among multiple institutional priorities. Requires ability to work independently on projects, from conception to completion. Must be able to work under pressure and handle all confidential matters with discretion. 

Preferred Qualifications

Bachelor's degree in related field; Knowledge of Microsoft suite and all applications; 5 years or more successful track record of providing management in a complex, multi-faceted organization, preferably within higher education. Have a strategic and analytical perspective in addition to broad knowledge of the operations of the College. Must be creative and enjoy working in a collegial environment that focuses on goal achievement. Requires ability to exercise good judgment in a variety of situations. Requires strong written and verbal communication, administrative, and organizational skills, and ability to maintain a realistic balance among multiple institutional priorities. Requires ability to work independently on projects, from conception to completion. Must be able to work under pressure and handle all confidential matters with discretion. 

Position Description

Request and compile information from all HCC administrators, faculty, and staff to generate a monthly report of all activities related to the Strategic and Master Plan. The monthly reports are then used to assist in creating the President's Reports for various meetings such as the HCC Board of Trustees, and HCC Faculty Senate when needed. 

Provide the support, management and organization of various projects regarding Halifax Community College for the President & where appropriate for the Board of Trustees, some of which require the utmost confidentiality. Utilize independent judgment that reflects the President's priorities, Board of Trustees and the mission and goals of North Carolina Community College Systems and Halifax Community College. 

Provide information to other divisions as directed by the President. Respond to inquiries from various parties, internal or external, which do not require the direct attention of the President. 

Resolve issues as they arise. Coordinates the President's calendar, exercising independent judgment in setting priorities for the use of the President's time and in bringing special events and other items to the President's attention. Coordinate the President's interaction with vice presidents, deans and other personnel that report directly to the President.Maintain liaison with all levels of administration and faculty to coordinate and resolve problems and issues related to administrative matters of internal and external nature. 

Assist the President with projects through editing, document preparation, minute taking, and tracking of items due from other resources/departments. Compose letters, memos, reports, etc., for the President's review and/or signature. 

 

Receive and screen incoming correspondence, reports, and documents and identify those requiring the immediate attention of the President. Prepare correspondence for the President's signature or independently respond to routine correspondence and forward specific correspondence to other administrators for action or response. 

 

High priority items are flagged for immediate review and arranged in order indicating importance. Establish and maintain office files and records; assemble and combine information from these and other sources to complete requests. 

 

Complete and submit monthly annual/sick leave reporting forms for staff assigned to the HCC President's Office to Human Resources. 

 

Work closely with the President and Chairperson of the Board of Trustees to compile, organize, and prepare appropriate documents, Information and Action Items to be presented to the Board. 

 

Comply with the Open Governmental Proceedings Act by submitting all notices of meetings to the local media outlets. 

 

Make arrangements for facilities and set-up, conference calling, catering, parking, etc. 

 

Attend meetings for the purpose of taking and transcribing Minutes. 

 

Maintain all files and minutes from each meeting for approval by the Board of Trustees.

 

Other duties as assigned by the President. 

How to Apply

MUST READ Special Instructions and Additional Information to Applicants:

All applications for this position must be submitted directly via our online application system at https://www.schooljobs.com/careers/halifaxcc. Applications submitted through third party sites will not be accepted. Application packets for employment must be submitted by 5:00 p.m. on the closing date. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting close date will be accepted. Resumes are not accepted in lieu of state applications. "See Attached Resume", etc. will result in an incomplete application. Resumes, cover letters, and all transcripts listed on application must be uploaded with your application.To receive credit, all relevant experience must be included in the work history section of the application. Any information omitted from the application but included in the resume will not be considered for qualifying credit. Persons eligible for Veteran's Preference must submit a copy of Form DD-214.

Job Post Contact

Applications will only be accepted through:
https://www.schooljobs.com/careers/halifaxcc