This position is open until filled.

MINIMUM QUALIFICATIONS:

Associate’s degree and three years of executive administrative assistant experience. 

PREFERRED QUALIFICATIONS:

Bachelor’s degree in education, business, communication, counseling, leadership or a related field and two years of executive administrative assistant experience. 

RESPONSIBILITIES:

The Executive Assistant to the President is responsible for providing comprehensive support to the president’s office. This position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Provide calendar management for the president. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Complete a broad variety of administrative tasks that facilitate the president’s ability to effectively lead the organization, including assisting with special projects, designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports. Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the president, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect president’s style and organization policy. Work closely with the president to keep the president well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the president updated. Anticipate president’s needs in advance of meetings, conferences, etc. Coordinate and take minutes at all senior leadership team and president cabinet’s meetings and retreats and assist with staff meetings and events as needed. Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the president and staff, demonstrating leadership to maintain credibility, trust, and support with the senior leadership team and president’s cabinet. Work with the senior leadership team to coordinate the president’s outreach activities. Follow up on contacts made by the president to cultivate ongoing relationships. Researches, gathers data, and prepares reports, presentations, publications, spreadsheets, tables and charts for the president’s use; Maintains filing and record keeping system for the president and performs other duties as assigned. May also work with the Board of Trustees.

COMPETENCIES:

Skill in customer service, interpersonal relations and serving the public; Knowledge of modern office practices and procedures; Ability to prioritize and schedule tasks to meet deadlines and objectives; Knowledge of modern office equipment; Knowledge of college operations, policies and procedures; Skill in the operation of computers and job related software programs; Decision making and problem solving skills; Oral and written communication skills; Ability to perform complex and varied duties;  Skill in the operation of computers, job related software programs, and audiovisual equipment; Oral and written communication skills, organization and time management skills; Knowledge of budget expenditures, college programs, purposes and results.

SALARY:  

Salary commensurate with education and work experience. Benefits include paid state holidays, paid annual and sick leave, and the State of North Carolina Benefits Program.

SPECIAL NOTES:

Candidates must successfully complete a criminal background investigation. Only those who are interviewed will be notified of the status of the position.

Roanoke-Chowan Community College does not discriminate on the basis of race, color, creed, national or ethnic origin, sex, religion, disability, age, political affiliation or belief, genetic information, veteran status, or citizenship status (except in those special circumstances permitted or mandated by law). The following have been designated to handle inquiries regarding the non-discrimination policies: Title IX/Equity and ADA/Section 504 Coordinator, AVP of Student Services, 109 Community College Road, Room 111F, Ahoskie, NC 27910, 252-862-1267. (Employee complaints), Director of Human Resources, Human Resources, 109 Community College Road, Room 105, Ahoskie, NC 27910, 252-862-1302. Any complaints filed against the Title IX/Equity Coordinator or ADA/Section 504 Coordinator shall be handled by the Vice President of Instruction and Student Services, 109 Community College Road, Room 104, Ahoskie, NC 27910, 252-862-1287.