Closes: Monday, January 7, 2019
Target Start Date
Expected Work Hours
Associate degree in Office Administration or a related field and three years of higher level office experience. Communicate clearly and concisely, both orally and in writing. Excellence computer skills with Microsoft Office.
Fayetteville Technical Community College is seeking qualified applicants for this full-time position providing support to the Associate Vice President for Corporate and Continuing Education. Qualified candidates will possess excellent computer skills, demonstrate evidence of a career that includes flexibility and willingness to change; open-mindedness, fairness and the ability to see multiple perspectives; a willingness to take risks, and willingness to accept responsibility for professional and personal growth.
Duties may include, but are not limited to, the following:
Perform administrative duties within the clerical support system; supervise the ordering and storage of appropriate supplies; recommend improvements in work flow, procedures and use of equipment and forms.
Perform general clerical work including filing, scheduling appointments and meetings, and processing reimbursement requests.
Screen all requests, purchase requisitions, travel requests, employment recommendations and other administrative requests submitted for accuracy and completeness.
Screen office and telephone callers; respond to complaints and requests for information on regulations, courses, deadlines, procedures, and precedents relating to responsibilities assigned; receive and route mail.
Type and proofread a wide variety of reports, letters, memos and statistical charts; independently compose correspondence related to responsibilities assigned.
Review, research and summarize a variety of fiscal, statistical and administrative information; prepare related reports, schedules and calendars.
Maintain master files of official College records; copy and distribute materials to appropriate staff.
Provide secretarial support to a variety of College-wide committees; schedule and arrange meetings; prepare meeting agendas; take and transcribe minutes.
Manage office support functions; coordinate the work activities of secretarial and clerical support staff on projects requiring department or function input; review work for accuracy.
Coordinate and participate in a variety of office operations; perform special projects and assignments as requested.
Maintain official College and employee calendars of deadlines, holidays, activities, meetings and various events; coordinate activities with departments, the public and outside agencies.
Maintain appropriate files on College’s networking system; correspond and distribute information and files using College’s networking system.
Organize and maintain complex filing systems.
Take minutes of meetings attended and transcribe as necessary.
Coordinate travel arrangements for executive staff as needed.
Perform related duties as assigned.
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