James Sprunt Community College
Closes: Thursday, May 17, 2018
Target Start Date
Expected Work Hours
Associate Degree in Office Admin, Secretarial Science or closely related field. Excellent verbal and written communication skills. Considerable computer application and word processing skills.
Some experience working as an admin assistant. Some experience working with computer applications including word processing and spreadsheets.
Communicate effectively verbally and in writing.
Proficiently operate a computer and related software.
Use active listening skills.
Be proactive, anticipate problems, and try to solve them independently.
Be organized, with a flexible attitude.
Be a team player.
Demonstrate integrity (honesty, trustworthiness, high moral values).
Ability to maintain confidentiality at all times.
Ability to maintain a professional demeanor in a fast-paced environment.
Skill in managing executive calendars.
Skill in organizing, planning, and coordinating meetings and travel arrangements.
Proven knowledge and skill in the use of advanced features of Microsoft Word, and Excel.
Ability to show initiative and self-direction as well as communicate professionally across a variety of constituent groups.
Proven ability to concurrently address issues of various levels of complexity.
Bilingual; Career Readiness Certificate
Considerable experience working as an admin assistant. Considerable experience with computer applications including word processing and spreadsheets.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Perform computerized typing of memos, letters and other correspondence, agendas and special reports for supervisor. Obtain data for reports
- Schedule travel arrangements and reservations; initiate appropriate travel authorizations and secure necessary signatures; type travel reimbursement forms for expenses incurred.
- Answer and place calls for immediate supervisor; take and deliver messages in an accurate and timely manner.
- Prepare for meetings as directed by immediate supervisor, prepare agendas, correspond with committee members regarding meetings, and take minutes, reproduce and distribute as needed.
- Establish and maintain files.
- Coordinate faculty evaluation process.
- Order, maintain and inventory supplies for the divisional office area.
- Prepare and submit part-time curriculum faculty payroll to the Business Office each month.
- Prepare contracts for part-time curriculum faculty.
- Prepare monthly summary of part-curriculum faculty payroll costs for each semester.
- Establish personnel files for new part-time curriculum faculty; maintain personnel files on part-time curriculum faculty.
- Serve as back-up for electronic entry of program of study changes and FTE reports.
- Prepare, submit and maintain copies of Instructional Service Area Agreements each semester.
- Prepare Dean’s list letters at the end of each semester.
- Coordinate the preparation of application packets for Academic Excellence Award nominees.
- Coordinate the Duplin County WORKS student recognition program.
- Engage in a program of professional development.
- Acquire computer/technology competencies as appropriate to position.
- Assist with equipment and software maintenance.
- Maintain security of personal computer access.
- Perform other professional or job-related duties as assigned.
- Serve on college committees.