Under general supervision, an employee in this position has supervisory oversight and primary responsibility for supporting the financial services operation and activities of the Business Services Department of the College. Duties related to this position focus on performing detail-oriented accounting work involving the classifying, posting, balancing, reconciling and summarizing of financial transactions, as well as providing accounting services for the College Foundation and non-financial aid grants. Duties assigned may vary according to the specific needs of the Division and/or allocation of workload. This position directly supervises one employee, and reports to the Business Services Manager.  

Essential Job Duties:

• Maintain a system of financial accounting, reporting, and record keeping in accordance to Generally Accepted Accounting Principles (GAAP) and Government Accounting Standards Board (GASB).
• Perform monthly journal entry allocations for utility expenses, as well as plant operation supplies, courier and labor expenses.
• Prepare and process reimbursement requests for third party vendors and grantors.
• Reconcile monthly credit card activity and prepare check requests to allocate State, County, and Institutional expenses.
• Review all travel-related authorizations, expenditures, and reimbursement requests, and submit to the Business Services Manager for approval.
• Assist the Business Services Manager with the processing of 1099 tax forms for the College and Foundation.
• Assist the Business Services Manager with the processing of monthly Sales & Use Tax to the NCDOR for the College, as well as quarterly payables and semi-annual receivables for the Foundation.
• Process all Foundation invoices and payments.
• Verify and post all Foundation daily cash receipts, and submit daily deposits as needed.
• Maintain all Foundation constituent and organizational files in Blackbaud.
• Maintain files and W9s for all vendors used by the Foundation.
• Develop and maintain written operational policies and procedures addressing the accounting, financial, and gift receipting functions of the Foundation.
• Maintain an efficient filing system for all Foundation financial records.
• Serve as the Business Services Department liaison to the Office of the Executive Director of the Foundation.
• Assist the Controller with the annual audit of the Foundation.
• Monitor budgets and expenditures of federal and state grants (not related to financial aid), and provide analytical and management support for grant activities, including the determination of budget transfers and assistance with budget projections.
• Analyze reports and accounts on a monthly basis to identify opportunities and concerns to ensure compliance with federal and state grant provisions as required by Federal Accounting Standards, Uniform Guidance, State of North Carolina, and the N.C. Community College System.
• Coordinate with key personnel at all levels to support proper and timely expenditure of grant funds in compliance with applicable guidelines and budget deadlines, including the preparation and submittal of required reports by the deadline.
• Maintain adequate post grant award bookkeeping records.  
• Serve as Business Services Department liaison to the College Grants Coordinator position within the Foundation Office.
• Assist the Controller with the preparation and submittal of the annual Single Audit of federal grants.
• Serve as backup to the Accounts Payable Coordinator position in carrying out essential accounts payable processes.
• Conduct ongoing staff training on procedures related to College, Foundation, and Grant financial services.
• Perform other duties as assigned, including project and committee work.