Foundation Associate

Foundation Associate


Southeastern Community College
4564 Chadbourn Highway
Whiteville, NC 28472
Phone: 910-642-7141

Job Location

4564 Chadbourn Hwy. 
Whiteville, North Carolina, 28472


Commensurate with experience


NC State and Full Time benefits Including Retirement

Job Category

  • Professional

Application Period

Opens: Friday, February 9, 2024
Closes: Tuesday, April 9, 2024

Target Start Date

Friday, February 9, 2024

Expected Work Hours

Mon.-Thurs. 8AM-5PM & Fri. 8AM-3PM

Reports to

SCC Foundation Exec. Director

Employment Type

Full Time

Minimum Qualifications

  1. The minimum qualifications for this position include an Associate’s Degree in Business Administration, or related area field, and one year of work experience.
  2. Proficiency in non-profit finance and/or accounting.
  3. Excellent administrative, decision-making, and organizational skills including proficiency in Microsoft Word, PowerPoint, Access, and Excel.
  4. Commitment to being a team player.
  5. Willingness to participate in community service events
  6. Willingness to carry out institutional effectiveness activities and participate in the life of the college (e.g., serve on committees, participate in activities).
  7. Commitment to the community college “open door” philosophy and the comprehensive community college concept

Preferred Qualifications

  1. Bachelor’s Degree in Business Administration, or related field. 
  2. Experience in fundraising and/or institutional advancement in higher education or related fields.
  3. Computer skills to include basic competency in Blackbaud/eTapestry software or other donor tracking databases.

Position Description

The Foundation Operations Associate reports to the SCC Foundation Exec. Director and provides support to the department and the Foundation Board of Directors.  In order to fulfill the objectives of this position, the Foundation Operations Associate assists the SCC Foundation Exec. Director in daily tasks and activities. The position also assists in the management of the SCC Foundation activities, creates and maintains donor records and other databases, and assists Business Office staff members in the preparation and management of financial records and other Foundation projects. 

Essential Duties: 


  • Assist the SCC Foundation Exec. Director with regard to activities of the offices, responsibilities, and deadlines.  
  • Manage incoming and outgoing communications for the SCC Foundation Exec. Director, confidentially and in priority order, and alert the Director of any issues, concerns, or potential problems.   
  • Provide general administrative support to the SCC Foundation Director 
  • Maintain departmental management calendar.  Schedule and make all necessary arrangements for meetings, conferences, and appointments.  
  • Compile and/or proofread a wide variety of complex reports, letters, memoranda, and statistical charts. 
  • Oversee departmental files' centralization, organization, and ongoing maintenance to ensure a well-organized file system through filing, retrieval, coding, updating, and purging. 
  • Oversee the department's processing of all expenses, requisitions, and blanket purchase orders.   
  • Provide support for departmental-related committees, work groups, and other meetings, including preparing agendas, taking minutes, and following up on action items.   
  • Respond to internal and external stakeholders during scheduled business hours.  
  • Prepares reports at the request of the SCC Foundation Exec. Director.  
  • Participates in the planning and development of all fundraising activities as directed by the SCC Foundation Exec. Director.  
  • Provides administrative support for survey completion, planning documents, and other fundraising documentation.  
  • Assists with audit requests to complete reports for the annual Foundation audit. 
  • Prepares and maintains SCC Foundation budgets and records for expenditures and payments while ensuring adherence to internal policies and procedures 
  • Manages electronic uploaded files from various sources as needed. 
  • Sends written correspondence (letters, memorials, and honor gifts) to donors. 
  • Coordinates the development of and manages special promotional activities, social media presence, and other communications outlets to enhance the community’s awareness and understanding of the Foundation and how it supports the college’s mission and goals. 
  • Performs other duties and responsibilities as assigned by the SCC Foundation Exec. Director. 
  • Participates in professional development activities to stay current in the field.
  • Oversees the operations of the Passport Acceptance Facility, including becoming certified as the Passport Acceptance Agent. 

Fundraising/Special Events

  • Assists in the development of capital campaigns, planned giving and annual campaigns to include campus-wide/employee campaigns. 
  • Assists in campaign strategy planning, implementation and preparation as administrative support.  
  • Prepares and provides reporting materials for Foundation campaigns or special events.  
  • Assists SCC Marketing with event materials. 
  • Processes all donor transactions through the Business Office and keys information accurately into the Constituent Software (eTapestry) 
  • Assists with budget development and strategic plan for SCC Foundation.  
  • Develops campaign-related marketing materials.  
  • Develops and manages campaign, tracking, solicitation efforts, and campaign progress.  
  • Coordinates planning, preparation, and administrative support for campaigns and events, which may include evenings and weekends. 
  • Provides information to Foundation directors, donors, and other public inquirers regarding ongoing activities, special events, and contributions as appropriate.


  • Serves on the Scholarship Awards Committee. 
  • Prepare scholarship criteria as directed by the SCC Foundation Director. 
  • Coordinate student scholarship recipient meetings. 
  • Coordinates with the Financial Aid and Business Office to assist in the awarding process of Foundation and SCC Success scholarships. 

How to Apply

Application Procedures

The position's starting salary will be commensurate with qualifications, experience, and the labor market. Excellent references from previous employers must be furnished upon request. 

A completed Southeastern Community College application, a resume, a letter of interest addressing the requirements, and educational transcripts (unofficial copies of transcripts will be sufficient for the screening process, but official copies must be submitted prior to employment) must be submitted to the college Human Resources Office in order for applicants to be considered for this position.  The initial review of the application will be on February 15, 2024.  Applications will be accepted until the position is filled. 

Applicants should submit all documents as requested on the SCC website.  Inquiries should be directed to the Human Resources Office, Southeastern Community College, P.O. Box 151, Whiteville, NC  28472.  Telephone (910) 788-6310 

An Equal Employment Opportunity Employer

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