The Foundation Operations Associate reports to the SCC Foundation Exec. Director and provides support to the department and the Foundation Board of Directors.  In order to fulfill the objectives of this position, the Foundation Operations Associate assists the SCC Foundation Exec. Director in daily tasks and activities. The position also assists in the management of the SCC Foundation activities, creates and maintains donor records and other databases, and assists Business Office staff members in the preparation and management of financial records and other Foundation projects. 

Essential Duties: 

Administrative 

• Assist the SCC Foundation Exec. Director with regard to activities of the offices, responsibilities, and deadlines.  
• Manage incoming and outgoing communications for the SCC Foundation Exec. Director, confidentially and in priority order, and alert the Director of any issues, concerns, or potential problems.   
• Provide general administrative support to the SCC Foundation Director 
• Maintain departmental management calendar.  Schedule and make all necessary arrangements for meetings, conferences, and appointments.  
• Compile and/or proofread a wide variety of complex reports, letters, memoranda, and statistical charts. 
• Oversee departmental files' centralization, organization, and ongoing maintenance to ensure a well-organized file system through filing, retrieval, coding, updating, and purging. 
• Oversee the department's processing of all expenses, requisitions, and blanket purchase orders.   
• Provide support for departmental-related committees, work groups, and other meetings, including preparing agendas, taking minutes, and following up on action items.   
• Respond to internal and external stakeholders during scheduled business hours.  
• Prepares reports at the request of the SCC Foundation Exec. Director.  
• Participates in the planning and development of all fundraising activities as directed by the SCC Foundation Exec. Director.  
• Provides administrative support for survey completion, planning documents, and other fundraising documentation.  
• Assists with audit requests to complete reports for the annual Foundation audit. 
• Prepares and maintains SCC Foundation budgets and records for expenditures and payments while ensuring adherence to internal policies and procedures 
• Manages electronic uploaded files from various sources as needed. 
• Sends written correspondence (letters, memorials, and honor gifts) to donors. 
• Coordinates the development of and manages special promotional activities, social media presence, and other communications outlets to enhance the community’s awareness and understanding of the Foundation and how it supports the college’s mission and goals. 
• Performs other duties and responsibilities as assigned by the SCC Foundation Exec. Director. 
• Participates in professional development activities to stay current in the field.
• Oversees the operations of the Passport Acceptance Facility, including becoming certified as the Passport Acceptance Agent. 

Fundraising/Special Events

• Assists in the development of capital campaigns, planned giving and annual campaigns to include campus-wide/employee campaigns. 
• Assists in campaign strategy planning, implementation and preparation as administrative support.  
• Prepares and provides reporting materials for Foundation campaigns or special events.  
• Assists SCC Marketing with event materials. 
• Processes all donor transactions through the Business Office and keys information accurately into the Constituent Software (eTapestry) 
• Assists with budget development and strategic plan for SCC Foundation.  
• Develops campaign-related marketing materials.  
• Develops and manages campaign, tracking, solicitation efforts, and campaign progress.  
• Coordinates planning, preparation, and administrative support for campaigns and events, which may include evenings and weekends. 
• Provides information to Foundation directors, donors, and other public inquirers regarding ongoing activities, special events, and contributions as appropriate.

Scholarships 

• Serves on the Scholarship Awards Committee. 
• Prepare scholarship criteria as directed by the SCC Foundation Director. 
• Coordinate student scholarship recipient meetings. 
• Coordinates with the Financial Aid and Business Office to assist in the awarding process of Foundation and SCC Success scholarships.