***Open Until Filled***

Position Subject to Availability of Budgeted Funds

FLSA: Technical-Paraprofessional - No Exempt
Salary is commensurate with education and experience.

The role of the Foundation Development Assistant is to offer support related to the management of the College of The Albemarle Foundation to include the: Foundation’s Scholarships, Events and Fundraising Efforts and the Alumni Association. This person may exercise technical and functional supervision over work-study staff.

The Foundation Development Assistant receives supervision from the Executive Director, Foundation.

Examples of Duties

• Provide administrative assistance to the Executive Director as well as maintain all aspects of implementation of general fundraising and cultivation correspondence as needed, to include: Annual Fundraising Events, Alumni Events and Relations, and Foundation Scholarship Management and Promotion.
• Assist with COA Foundation’s efforts in the planning of all COA Foundation college-wide and community fundraising activities and events. This includes all planning organizing of each event related to the Foundation: Annual Fundraisers, Scholarship Luncheon/Community Partner’s Dinner, Alumni Annual Meeting Social, and other events as needed.

Support for each of these events will include the following details:

1. Develop event budgets monitor expenses.
2. Recruit event committees as needed and schedule meetings.
3. Book venues, Catering, Rentals and other contracts.
4. Coordinate all up sales at events including Auction, Raffles, etc.
5. Secure an ABC permit if needed.
6. Obtain donations as needed.
7. Work with Marketing to construct invitations and save the dates.
8. Maintain mailing lists for guests and RSVP lists.
9. Setup and cleanup efforts.
10. Promote and Disburse marketing materials to our seven county service area.

• Establish and coordinate lines of communication across areas of the College with an emphasis on the Student Success and Enrollment Management (SSEM) Department, the Business Office, Admissions Office and faculty/staff members to streamline all efforts within the Foundation.
• Oversee the implementation of long-range marketing and promotional plans for the College in regard to the Alumni Association. Keeping up to date records on the current members of the Alumni Association, sending annual renewal requests, maintaining the quarterly Alumni Newsletter, post weekly Alumni Connect on social media. Provide administrative services to the Alumni Association and the Alumni Board of Directors. Serve as the contact to prepare meeting agendas, run treasury reports, board packages needed for quarterly meetings, schedule committee meetings and other meetings as needed.
• Work with the Events Coordinator of the Alumni Board of Directors to plan, organize and execute the Annual Alumni Meeting.
• Work with Dare County Liaison and other employees within the College to streamline the Dare Guarantee working pipeline of awards. This includes working with the Bookstore, the Business Office, Financial Aid and Continuing Education to ensure efficiency.
• Work with the Financial Aid Office in the selection and awarding of scholarships and verify eligibility, generate award letters to recipients and acknowledgement letters to donors, and coordinate “Thank You” letter writing events. This includes all promotion of the COA Foundation Scholarship application through emails, postcards, website updates and Financial Aid Awareness week. Host pop up scholarship events to maintain awareness and boost application efforts as well as provide information to update the COA website annually with eligibility requirements and application processes.
• In collaboration with the Student Success and Enrollment Management division, provide active management of the NextGen Scholarship Database; Posting the new COA Foundation Scholarship application and the Dare Guarantee Application; Necessary updates regarding the addition of new scholarships with eligibility requirements, data feeds, new programs of study, and award amounts. Coordinate with the Scholarship committee to rank applications for awarding twice a year. Manage files for all scholarships to include copies of the award letters sent to students and donors. Ensure all files are backed up on the college H Drive, Etreive, Shared Drive when necessary and in the paper file.
• Management and secure funding for scholarships via Fall/Spring scholarship drawdowns from endowments, sending out annual scholarship to donors and requesting funds. Manage the specific processes regarding the Dare Guarantee scholarship along with the Outer Banks Community Foundation scholarships, and others as needed.
• Work with the Admissions Counselor to manage the Student Ambassadors for the College including the application process, interviews, ordering uniforms and scheduling their participation in events and promotion for the College.
• Perform other duties and responsibilities as assigned by the Executive Director.