Foundation Operations Coordinator

SALARY:$38,500.00 - $42,500.00 AnnuallyDIVISION:President's OfficeDEPARTMENT:Institutional AdvancementOPENING DATE:07/29/20CLOSING DATE:08/12/20 05:00 PMOCCUPATIONAL SUMMARY:
The Foundation Operations Coordinator oversees a wide variety of administrative, secretarial, and program support activities on behalf of the Executive Director of Institutional Advancement. Serves as primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. Assists the Executive Director of Institutional Advancement with donor relations and stewardship and acts as a liaison between the Foundation and the Financial Aid department regarding scholarships. Also oversees and participates in the coordination and completion of special projects and events and may serve on a variety of committees in a support capacity.ESSENTIAL DUTIES & RESPONSIBILITIES:

• Oversees and performs routine daily functions of the Foundation; prepares correspondence, receives incoming phone calls and mail; coordinates publication of Foundation materials
• Schedules, organizes and attends Foundation Board committee meetings; takes, prepares and publishes minutes
• Stewards the Foundation Endowments and Scholarship funds; prepares donor documentation, tracks funds status, prepares annual reports and corresponds with benefactors
• Verifies accuracy of scholarship information in collaboration with Financial Aid as posted in Academic Works software
• Coordinates scholarship awards with Financial Aid; assists with applicant review; verifies all awards are made in accordance with benefactor criteria; prepares related reports; notifies benefactors of recipients and coordinates any award contingencies that arise
• Facilitates communication between donors and recipients including student assistance to write appreciation letters
• Assists in the planning and execution of Institutional Advancement, Foundation and Lifetime Learning Center activities and events
• Serves as an administrator for Blackbaud’s/Raiser’s Edge software; performs data entry and verifies accuracy; generates reports and queries as necessary
• Oversees the Student Engagement and Faculty Enrichment funds; communicates award opportunities, assists applicants, facilitates award processes 
• Oversees the Foundation’s annual Campus Campaign and Community Campaign; coordinates and assists campaign volunteers; plans support events; publicizes activities and announcements, receives and tracks Angel Gifts; assists with campaign logistics
• Oversees purchases and requisitions to support Foundation events and coordinates with Institutional Advancement Specialist
• Updates website and social media accounts as needed
• Performs other job-related duties and projects as assigned in support of Institutional Advancement and the College’s mission, core values and goals

MINIMUM QUALIFICATIONS:
Associate's degree from a regionally accredited institution of higher learning.

Three (3) years' professional experience in an administrative support capacity, providing coordination and assistance of operational activities.

Minimum of two (2) years' Database management experience.

Preferred:
Academic major in Business Administration or related field from a regionally accredited institution of higher learning.

Bachelor's degree from a regionally accredited institution of higher learning.

Five (5) years' or more experience in an administrative support capacity, providing coordination and assistance of operational activities, preferably in a not-for-profit development environment.

Experience utilizing Datatel and Raiser's Edge software.KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge

• Nonprofit management best practices
• Fundraising principles and practices
• Donor communications
• Marketing principles

 
 
Skills

• Excellent organization and prioritization skills with the ability to balance multiple issues and projects in a fast-paced environment
• Advanced computer skills in a variety of Windows-based computer programs and technical proficiency in Microsoft Word, Excel and PowerPoint, and Database management
• Excellent interpersonal, written and verbal communication skills and possess a high degree of discretion, judgement, tact and poise

 
 
Abilities

• Ability to make independent judgements and coordinate office details in conjunction with policies and procedures
• Ability to work independently with little supervision
• Ability to prepare and maintain required reports and records
• Establish and maintain effective working relationships with those contacted in the course of work
• Handle confidential information with absolute discretion
• Commitment to diversity, equity and inclusion; demonstrated ability to work effectively with a culturally diverse workforce, including those with different levels of academic preparation and varying physical and learning abilities, and socioeconomic levels

APPLICATIONS MAY BE FILED ONLINE AT:
http://www.cravencc.edu