GENERAL JOB DESCRIPTION:  The Foundation Operations Manager is under the supervision of the Vice President for Institutional Advancement. As a member of the College’s development team, the Foundation Operations Manager is responsible for RCC Foundation operations. This position is also responsible for coordinating facility use of the Martha Luck Comer Conference Center, all activities involving the RCC Foundation Board of Directors and other duties as assigned by the Vice President of Institutional Advancement.

DUTIES:

• Coordinates use of Martha Luck Comer Conference Center by maintaining calendar, communicating with interested individuals in scheduling facility, and communicating with designated personnel to ensure proper setup and technical needs are met.
• Maintains the Foundation procedure manual.
• Administers and monitors the Foundation budget including monthly fund transfers, financials review and expense reports.
• Responsible for Foundation accounts payable and receivable, daily deposits, budget reports, requisitions and purchases for the Foundation’s college support accounts.
• Responsible for the distribution of funds in the form of emergency grants, internal funding requests and continuing education/curriculum scholarships, working closely with student services and business office staff.
• Responsible for the financial aspects of any campaigns including ordering bricks, entering pledges, monitoring pledge payments, and write-offs (Friends and Family Campaign, special projects, etc.)
• Maintains and communicates financial information with the college’s business office and financial institutions and provides financial reports to the executive director and director of development.
• Responsible for the submission of the Foundation’s Form 1099s and ensures Foundation Board of Directors comply with IRS regulations regarding conflict of interest.
• Maintain working knowledge of RCC Policies and Procedures, gift management standards as well as IRS regulations.
• Maintains the Foundation’s donor database, updates faculty and staff in NXT with appropriate constituent codes as necessary and learns updated features of the NXT software to improve efficiencies associated with NXT use.
• Assures that Foundation donations are accurately acknowledged by promptly invoicing, receipting, accepting, recording, scanning and acknowledging donations.
• Maintains the Foundation’s office including stocking/replenishing of supplies, mail collection/disbursement, organizing/maintaining files and KACE ticket submission.
• Assists the director of development with organizational aspects of donor outreach, events, and donor communication.

Board of Directors:

• Serves as the Secretary for the Foundation Board of Directors (writing board minutes and assembling board packets).
• Maintains documentation of Board membership that includes contact information; term expiration; and general background information for each Board member. 
• Manages and coordinates all activities of the Board which includes regular Board meetings, Board committee meetings and Board retreats.
• Coordinates the creation of a comprehensive agenda packet for each regular Board meeting, as well as compiles a detailed agenda for the Board chair, vice chair, Executive Director, and others that have a significant role in the meeting.
• Records and compiles the minutes of all Board of Directors committee meetings.

COLLEGE REQUIREMENTS OF ALL EMPLOYEES:

• Demonstrated excellence in written, oral, and interpersonal communication skills. 
• Demonstrated commitment to diversity, equal opportunity, and the academic, intellectual, and social development of all students and employees.
• An understanding of and commitment to the comprehensive community college philosophy and mission.
• Treats others respectfully, speaks to others courteously, and behaves in such a way that creates a workplace environment that is marked by trustworthiness, honest but polite communication, and interpersonal interactions that are both personally cordial and professionally appropriate.
• Acts as a team player when working with any and all employees of the College.
• Serves on institutional committees as appointed by the President.
• Performs other duties and responsibilities as needed.
• Annually review all Randolph Community College safety rules and policies and be familiar with all emergency safety procedures. Promote good safety habits and be compliant with OSHA safety regulations. Randolph Community College conducts a background check and drug screening on all full-time new hires.
• Randolph Community College conducts a background check and drug screening on all full-time new hires.