FT Accounting Technician - Purchasing

FT Accounting Technician - Purchasing

Employer

Haywood Community College
185 Freedlander Drive
Clyde, NC 28721
Phone: 828-627-2821

Job Location

Haywood Community College, 185 Freedlander Dr, Clyde, NC  28721

Salary/Grade

$31,200.00 - $38,506.00 Annually

Benefits

Full comprehensive benefit package. HCC participates in the NC State Health and TSERS pension plans.

Job Category

  • Technical/Paraprofessional

Application Period

Opens: Wednesday, January 4, 2023
Closes: Friday, February 24, 2023

Target Start Date

Wednesday, March 1, 2023

Expected Work Hours

M-F 8:00 - 4:00

Reports to

Director of Business Office

Employment Type

FT Staff; non-exempt

Minimum Qualifications

Associate degree in Business Administration or Accounting (or related field) and, two (2) to four (4) years direct purchasing experience.  OR, for consideration in lieu of degree; A high school diploma (or equivalent), together with work experience that would likely provide a solid foundation of comprehension to carry out the essential duties. 

Have working knowledge of Generally Accepted Accounting Principles and other Federal and State laws; Understanding of the general ledger and budgeting; Strong analytical skills; Ability to work independently; Ability to multitask; Possess strong computer, internet, MS Office and 10 key skills; Strong communication skills (oral & verbal); possess tact, energy and resourcefulness in dealing with a variety of situations and individuals.

Preferred Qualifications

Bachelor’s Degree in Accounting, Finance or Business Administration.

Position Description

 

PRIMARY PURPOSE OF POSITION

The primary purpose of the Accounting Technician – Purchasing is to process all purchase orders for supplies, equipment, etc. and adhere to all State statutes and E-procurement guidelines.

ESSENTIAL JOB DUTIES

  • Be familiar with state purchasing procedures, state term contracts, benchmarks, limits, etc.
  • Maintain and administer College E-Procurement program; including, but not limited to:
    • Enter requisitions when necessary
    • Reconcile and approve requisitions entered by staff to create purchase orders
    • Set-up of new users and close out old users
    • Contact vendors, E-Procurement with questions when necessary
    • Maintain and update approval processes as needed
  • Process all purchase orders via Ellucian (Datatel) for supplies, equipment, etc.
  • Prepare e-quotes and bids adhering to HCC, NC Department of Administration, and NC Purchase and Contract benchmarks and guidelines
  • Post bids to Interactive Purchasing System (IPS) for services or items not posted by NC P&C
  • Notify departments if funds are not available for purchases
  • Maintain and reconcile all purchase orders to ensure timely delivery and payment.
  • Set-up and maintain vendor records
  • Maintain equipment purchase files which includes:
    • Process incoming invoices/receiving of new equipment for inventory
    • Responsible for Quality Acceptance inspections when required
    • Maintain inventory number database and “tag” inventory items as they are put into service
  • Maintain and administer College PCARD program which includes:
    • Reconcile monthly PCARD statement and submit to Accounts Payable
    • Set-up of new accounts/close old accounts
    • Contact bank with questions when needed
  • Coordinate the College’s surplus equipment process:
    • Facilitates the transfer and/or removal of fixed assets through redistribution to other community colleges, sale on the State Surplus website, cannibalization, recycling or disposal.
    • Communicates with NCCCS personnel and the general public in regard to sale of college assets through the State Surplus website.
    • Ensures college faculty and staff are properly educated on the correct process for disposal of fixed assets. 
    • Responsible for the proper disposal of surplus equipment.
  • Responsible for HCC Club accounts – report to advisors and verify funds for purchases.
  • Prepare Travel Advance Requests and Reconcile Travel forms
  • Prepare monthly internal mileage and gas invoices to transfer funds.
  • Annual form 1099 reporting
  • Complete required reporting –HUB, Purchasing Flexibility, etc.
  • Process monthly sales and use tax report
  • Assist Accountant II which includes:
  • Back-up for inventory control
  • Perform additional accounting functions within the Business Office as assigned
  • Assist Business Office Director and Vice President with general ledger accounting, budgeting, account/fund balancing and preparation of financial information as required to include annual financial statements
  • Assist with cashier duties and other fiscal duties in the absence of business office staff.
  • Participate in College activities, functions, and committees

How to Apply

The following is necessary for consideration:

 

  • Official Haywood Community College employment application online found at our jobs page: https://www.governmentjobs.com/careers/haywoodedu. Please call Beverly Balliot with any questions or if you are unable to complete the online application for any reason.
  • The application must be complete for consideration - do not reference resume. A resume is suggested but does not take the place of any questions or details that you need to provide in order to be qualified for the position.  Unofficial transcripts must be included for the application process. Most unofficial transcripts can be downloaded from college/university websites. Official transcripts of all secondary education must be submitted to Human Resources within 10 days of any offer of employment. 
  • References may not be a current HCC employee. Candidates must provide three professional references with email addresses.  At least one reference must be a current or previous supervisor.  
  • College screening committee is responsible for application review, interviews, and recommends the candidate to HR. Upon completion of the hire process in HR, President approval is required in the hire of a candidate. 
  • HCC is a tobacco free campus

HCC is an equal opportunity institution and does not discriminate on the basis of race, religion, ethnicity, national origin, gender, gender identity, sex, age, disability, genetic information and veteran status.

Haywood Community College (HCC) is part of the North Carolina Community College System and is accredited by the Southern Association of Colleges & Schools Commission on Colleges (SACSCOC). Founded in 1965, it is an open-door institution with the mission to foster an environment that meets the educational needs of the communities it serves, promotes student success in higher education and in the workplace, and facilitates economic development. This includes programs for Haywood County high school students through Career and College Promise and Haywood Early College. The college campus, a designated arboretum, boasts one of the most beautiful college campuses in the state with an iconic mill pond, a productive greenhouse, dahlia gardens, an orchard garden and a rhododendron garden.       

Job Post Contact

HCC-HR@haywood.edu

185 Freedlander Dr

Clyde, NC 28721

828-627-4562