DEFINITION:

To provide administrative support to the division’s programs for the efficient operation of the division. This position may perform a variety of complex and confidential administrative duties and will interact with faculty, staff, students, and the public.

SUPERVISION RECEIVED AND EXERCISED:

• Receives general supervision from the EMS Training Coordinator
• Receives indirect supervision from Director of Public Safety Training
• Does not exercise supervision, but may provide work direction or advice to other team members (i.e. part-time, work-study, etc.)

ESSENTIAL AND OTHER IMPORTANT FUNCTIONS STATEMENTS:

Essential and other important responsibilities and duties may include, but are not limited to, the following:

Essential Functions:

• Assist with the daily functioning of the division including but not limited to:
  • Maintain and record minutes for division and program meetings
  • Maintain/update all information posted on shared drive
  • Submit e-pro orders for equipment and supplies
  • Collect personal leave reports and check for accuracy
  • Post syllabi to shared drive
  • Input EMS continuing education schedules
  • Pull reports and data from curriculum scheduling systems and Informer
  • Create spreadsheets, surveys, and other documents
  • Update student handbooks
  • Assist with distributing division mail   
• Serve on committees and provide administrative support when necessary.
• Assist students when necessary.
• Assist other staff and faculty.
• Engage in professional development.
• Assume other administrative duties as assigned.