FT Administrative Assistant, EMS (ConEd)

FT Administrative Assistant, EMS (ConEd)


Cape Fear Community College
411 North Front Street
Wilmington, NC 28401
Phone: 910-362-7000

Job Location

CFCC North Campus

Castle Hayne, NC




State of NC

Job Category

  • Executive/Administrative/Managerial

Application Period

Opens: Thursday, November 7, 2019
Closes: Monday, November 11, 2019

Target Start Date

Monday, December 2, 2019

Expected Work Hours

8a-5p Monday through Friday

Reports to

EMS Training Coordinator

Employment Type

Full Time

Minimum Qualifications

  • High School diploma
  • 1-2+ years of experience in an administrative/clerical capacity involving public contact with responsibilities requiring tact and confidentiality.
  • Advanced computer skills with knowledge of all Microsoft Office Programs, Web-based environments and ERP software (i.e. Ellucian/Colleague)

Preferred Qualifications

  • Associates Degree or higher with a combination of equivalent experience. Prefer 2-3+ years related experience in an administrative/clerical capacity.
  • Experience working in a community college environment, preferably with first responder training.


Position Description


To provide administrative support to the division’s programs for the efficient operation of the division. This position may perform a variety of complex and confidential administrative duties and will interact with faculty, staff, students, and the public.


  • Receives general supervision from the EMS Training Coordinator
  • Receives indirect supervision from Director of Public Safety Training
  • Does not exercise supervision, but may provide work direction or advice to other team members (i.e. part-time, work-study, etc.)


Essential and other important responsibilities and duties may include, but are not limited to, the following:

Essential Functions:

  • Assist with the daily functioning of the division including but not limited to:
    • Maintain and record minutes for division and program meetings
    • Maintain/update all information posted on shared drive
    • Submit e-pro orders for equipment and supplies
    • Collect personal leave reports and check for accuracy
    • Post syllabi to shared drive
    • Input EMS continuing education schedules
    • Pull reports and data from curriculum scheduling systems and Informer
    • Create spreadsheets, surveys, and other documents
    • Update student handbooks
    • Assist with distributing division mail   
  • Serve on committees and provide administrative support when necessary.
  • Assist students when necessary.
  • Assist other staff and faculty.
  • Engage in professional development.
  • Assume other administrative duties as assigned.


How to Apply

Please click on this link to apply https://cfcc.peopleadmin.com/postings/8295

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