Summary
Provides high-level administrative support to the Vice President of Advancement/Executive Director of the Foundation and to the JCC Foundation Board of Directors, assists with Advancement and Foundation duties as needed, and provides assistance to Advancement/Foundation constituents and staff. The Advancement and Community Relations Division consists of the JCC Foundation, Grants, Communications and Marketing, and Auxiliary Services departments.

Knowledge & Responsibilities:

Essential Duties and Responsibilities include the following:
 
Technical Support:

• Provides high-level administrative support to the Vice President.
• Exhibits strong leadership and professional maturity in managing the various roles and responsibilities of this position with little to no assistance.
• Manages the Vice President’s day-to-day calendar including making appointments while prioritizing the most pressing matters relevant to the work of the Advancement Division.
• Assists with management of communications for the Vice President’s office.
• Possesses strong command of the English language in oral and written form.
• Acts as key liaison for the Vice President to internal and external stakeholders.
• Composes, prepares and transmits confidential and sensitive information.
• Schedules and facilitates meetings and appointments for the Vice President and other staff.
•  Serves as a key member of the Advancement fundraising team.
• Prepares proposals and packets for constituent/donor visits.
• Produces publications and presentations to share internally and externally to include a divisional internal newsletter.
• Serves as back-up to Data Analyst for gift entry, data entry and file maintenance for confidential gift records and donor management files utilizing donor management system.
• Receives visitors, phone calls, makes copies, and provides on-site administrative support for Institutional Advancement/JCC Foundation Division.
• Assists with coordination and logistics of Institutional Advancement/JCC Foundation and college-wide events.
• Serves an integral role in the management of cash contributions.
• Performs administrative support duties, as assigned and appropriate, by the Vice President, or office designees, in addition to delineated responsibilities.
• Monitors and responds to Institutional Advancement/JCC Foundation email account, social media as well as main phone line.
• Prepares purchase requisitions through E Procurement, provides administrative support for dissemination of Institutional Advancement/JCC Foundation communications, including direct mailings, appeals, and other information and promotional materials and pieces.
• Maintains inventory of equipment and supplies for the Advancement Division.
• Maintains inventory and dissemination of college promotional items serving as key staff person for this role.
• Makes travel arrangements for Vice President and staff.
• Serves as proofreader offering assistance for all reports, documents, and communication disseminated from Institutional Advancement/JCC Foundation.
• Maintains ethical performance and integrity in every enterprise and regarding all professional and personal relations, building trust and confidence in the College Foundation.
• Keeps abreast of computer/technology skills as related to position.
• Provides assurances of courteous, customer-oriented support services to students, faculty, staff, patrons and the general public, adhere to the Core Values of the Advancement Division.
• Assists Communications and Marketing team with management of social media.
• Other duties as assigned.

 
JCC Foundation Board Support:

• Acts as key staff liaison to the JCC Foundation Board of Directors at the direction of the Vice President of Advancement/Executive Director of the JCC Foundation.
• Serves as recorder and compiler of minutes for JCC Foundation Board committees and full board meetings.

 
Compression Planning: 

• Acts as co-facilitator with Vice President to conduct Compression Planning sessions.  Compression Planning is a pioneering, strategic planning process.
• Acts as reporter for Compression Planning sessions by compiling, building and disbursing reports to all session participants.
• Develops and designs compression planning sessions working solely with planning teams to determine direction of project/special initiatives.
• Executes compression planning sessions by facilitating from conceptual to reporting phase.

 
Supervisory Responsibilities:  Assist Advancement staff with oversight of JCC Ambassadors and work-study students.

Additional Information:

Language Skills

• Strong oral and written command of the English language.
• Ability to read and interpret documents, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.  
• Ability to speak professionally and effectively on the phone and in person with donors, friends, faculty and staff.

 
Mathematical Skills

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

 
      Reasoning Ability

• Ability to discern importance of role and assigned duties with understanding of how to distinguish and rate importance of various tasks.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

 
Computer Skills
To perform this job successfully, an individual should have knowledge of Raiser’s Edge, Microsoft Suite to include MSWord, MS Publisher, MS Powerpoint, MS Excel, and Adobe.
Experience working with various social media platforms.
 
Preferred: Experience with Blackbaud products specifically Raiser’s Edge.
 
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
While performing the duties of this position, the employee is regularly required to use hands and fingers and talk or hear.  The employee is frequently required to stand; walk; sit and reach with hands and arms and is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision and ability to adjust focus.
 
The Johnston Community College Foundation/Advancement Office hosts events that are sometimes held in the evenings and the weekends. Applicants must be willing to assist during these times.
 
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
The noise level in the work environment is typical of a community college foundation setting.
 
Johnston Community College operates on a Monday – Thursday schedule from 7:30 a.m. – 5:00 p.m. and on Friday from 8:00 a.m. – 3:00 p.m. In addition, from mid-May – early August, the College operates on a forty-hour work week Monday – Thursday with the College closed on Fridays.
 
This position requires evening and weekend hours periodically.