Provides administrative assistance to the Vice President of Institutional Effectiveness and Strategic Initiatives in the day-to-day operation of the office by performing administrative duties as assigned.

Knowledge & Responsibilities:

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Acts as liaison between the Vice President and contacts from within and outside the Division.
• Composes, prepares, and transmits confidential and sensitive information.
• Receives visitors, phone calls, fax documents; makes copies and delivers mail to the Vice President's office; assesses individual's relative importance; and if needed, refers to Vice President or other appropriate department or division.
• Prepares and processes a variety of reports, forms, and correspondences.
• Prepares purchase requisitions through E-procurement, monitors the budget, and prepares budget transfers as necessary. Prepares and processes direct pay requests and travel information.
• Reconciles P-card purchases each month and provides a report to the Purchasing Office.
• Contacts individuals and sets up meetings as requested by the vice president and other division staff; takes and distributes minutes of meetings as requested.
• Provides assistance to divisional personnel as assigned by the Vice President of Institutional Effectiveness and Strategic Initiatives. 
• Processes paper-based surveys as well as assists with survey coordination and dissemination
• Monitors and reviews submission of various assessment and planning requirements
• Assists with data collection and data entry as required to support divisional projects
• Assists the Consolidated Help Desk by troubleshooting basic end-user issues and logging requests into online ticketing system. 
• Assists the Vice President of Institutional Effectiveness and Strategic Initiatives with scheduling, announcements, meeting coordination, monitoring of standing committee activity, and deadline monitoring.
• Collects copier total information, prepares usage reports, and conveys information to appropriate individuals. 
• Processes and tracks surplus forms for the division.
• Processes and tracks maintenance requests for the division.
• Maintains office supplies and coordinates scheduled and unscheduled maintenance for the copier.
• Files and maintains divisional records.
• Types, processes, and prepares correspondence and a variety of other documents. 
• Performs a variety of clerical duties.
• Keeps abreast of computer/technology skills as related to the position.
• Maintains yearly supply inventory.
• Performs other duties as assigned.

 
Supervisory Responsibilities                                                    
This job has no supervisory responsibilities.

Additional Information:

Language Skills                                                

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to speak effectively before groups of customers or employees of organization.

 
Mathematical Skills                                                     

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

 
Reasoning Ability                                             

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. 
• Ability to deal with problems involving several concrete variables in standardized situations.

 
Computer Skills                                               

• To perform this job successfully, an individual should be proficient in Microsoft Office Suite, Colleague, and performing Internet searches.

 
Certificates, Licenses, Registrations
None
 
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
While performing the duties of this Job, the employee is regularly required to sit, use hands and fingers, and talk or hear; and is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
 
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
The noise level in the work environment is usually quiet.