FT Administrative Assistant to the Vice President of Student Services and Enrollment Management
Employer
Job Location
Weldon, NC
Salary/Grade
Benefits
Job Category
- Clerical
Application Period
Closes: Sunday, July 30, 2023
Target Start Date
Expected Work Hours
Employment Type
Minimum Qualifications
Associate’s degree in Office Systems Technology, Business Administration or a similar degree and three years of experience working in an office setting. Experience working in the community college setting is preferred.
Preferred Qualifications
Associate’s degree in Office Systems Technology, Business Administration or a similar degree and three years of experience working in an office setting. Experience working in the community college setting is preferred.
Position Description
Office Maintenance
1. Oversee the opening and closing of Office area of Vice-President
2. Assist Vice President with preparing for meetings / presentations
3. Log onto desk computer and use Colleague, E-Procurement, DocuSign
4. Pick up/distribute mail
5. Order all office supplies including cartridges for copy machine and fax machine
Record Keeping
6. Retrieve messages from voicemail and distribute messages to Vice President
or appropriate person and inform Vice President of appointments on calendar for that day
7. Establish appointments
8. Prepare correspondence
9. Maintain requisition records for the division budget
10. Maintain a calendar of Student Services activities
11. Forward correspondence to obtain signatures
12. Maintain an e-log and send prospective students registration information regarding registration, enrollment, graduation, New Student Orientation, and other student activities
Communication
13. Serve as liaison for the various departments within the Division of Student Services
14. Communicate with Curriculum, GED/Continuing Education students and with faculty and staff campus wide
15. Distribute information to Student Services Staff
Documentation
16. Maintain of students for New Student Orientation
17. Maintain a list of people who received information
18. Maintain list of people who will “hood” graduates at Graduation
Data Entry
19. Input information to retrieve student’s schedule for emergency calls, security, and police officers
20. Ability to utilize Watermark
21. Input information into Colleague
Reporting
22. Prepare a Yearly Calendar of Events
Audits
23. Maintain annual and sick leave records for the division
24. Maintain time sheets for the division
25. Maintain comp time sheets for division
26. Maintain a monthly calendar for division
Campus Activities
27. Assist the Vice President with the coordination of Graduation
28. Assist the Vice President with the coordination of all student related activities
29. Assist with SGA Activities
30. Assist with Student Awards Ceremony
Professional Development
31. Participate in ongoing technology training
32. Maintain updated knowledge of office technology
Support of Mission/Related Responsibilities
33. Assist the Vice President with coordinating the registration process of curriculum students:Early Registration/Registration
34. Assist with the enrollment process: inputting and processing applications
35. Copy Social Security cards for Admissions Application
36. Tally surveys
37. Assist staff with travel, lodging and reimbursement
Service/Outreach
38. Assist with promotion of Student Services in the public sector
39. Other duties assigned within the scope of the position
How to Apply
MUST READ Special Instructions and Additional Information to Applicants:
INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED.
Resumes are not accepted in lieu of state applications. "See Attached Resume", etc. will result in an incomplete application. Resumes, cover letters, and all transcripts listed on application must be uploaded with your application or this will also result in an incomplete application. Official transcripts must be submitted to the Human Resources Director within (15) days upon hiring.
All applications must be submitted directly via our online application system at https://www.schooljobs.com/careers/halifaxcc. Applications submitted through third party sites will not be accepted. Application packets for employment must be submitted by 5:00 p.m. on the closing date. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting close date will be accepted.
Resumes are not accepted in lieu of state applications. "See Attached Resume", etc. will result in an incomplete application. Resumes, cover letters, and all transcripts listed on application must be uploaded with your application.
To receive credit, all relevant experience must be included in the work history section of the application. Any information omitted from the application but included in the resume will not be considered for qualifying credit.
Job Post Contact
Applications will only be accepted through:
https://www.schooljobs.com/careers/halifaxcc