Summary

Coordinates and administers all standardized testing necessary for Academic and Career Readiness including, but not limited to, TABE, CASAS, HiSET, GED and TASC. Ensures accurate and timely reporting of post-testing data and separation of HSE completers in Colleague. Conducts all new student orientation sessions for Academic and Career Readiness. Organizes all marketing and recruitment efforts.

 Knowledge & Responsibilities:

Essential Duties and Responsibilities 

• Serves as a point of program entry for students and coordinates student recruitment efforts through multiple marketing venues – in person and online  
• Creates, updates and reevaluates master files for incoming student pathways – postsecondary and/or career readiness; meets with students individually for file creation and updating; provides appropriate referrals; communicates with faculty on individual student goals
• Administers all standardized testing including, but not limited to: TABE, CASAS, HiSET, GED and TASC (day and evening, as needed). Ensures updates for computer-based testing are immediately installed 
• Maintains testing security and confidentiality of all standardized exams in compliance with federal, state and publisher guidelines
• Coordinates and conducts all new student orientation sessions for Academic and Career Readiness.
• Schedules and places students in classes while maintaining accurate data reports of current class sizes and enrollment numbers. 
• Enters all posttest data into Colleague and publishes detailed placement reports (XLARC) for faculty members daily 
• Attends all necessary trainings to maintain standardized testing certifications and serves as the college’s official HSE administrator for the NCCCS. Maintains an accurate record of testing administrator’s certifications and provides training as needed 
• Demonstrates a strong commitment to customer service and excellent interpersonal communication and problem solving skills. 
• Assists in training Basic Skills personnel with identifying, defining and fulfilling data needs and training Basic Skills faculty on program changes and changes to data collection and reporting requirements.
• Provides annual graduation ceremony assistance through the compilation of eligible HSE graduates, FERPA releases, assembly of the graduation program and ceremony procedures 
• Provides training, guidance and oversight for part-time testing administration staff members 
• Conduct investigations into test compromises and testing irregularities; follow ETS policies and procedures for reporting these irregularities.
• Performs other duties as assigned 

Supervisory Responsibilities 

Supervises 2 or more part-time testing administration staff members. 

 Additional Information:

Language Skills        

• Communicate clearly and concisely, both orally and in writing.
• Report complex data and research findings based on the knowledge level and needs of the audience of the information 
• Establish and maintain effective working relationships with those contacted in the course of work including the general public.

Mathematical Skills    

       •    Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. 

• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. 

Reasoning Ability         

       •    Ability to use effective critical thinking, problem solving and decision making skills.         

• Ability to deal with problems involving several concrete variables in standardized situations.       

Computer Skills                    

• Ability to retrieve data from student information systems.
• Proficient in Computer programs: Excel, PowerPoint, Microsoft Word, Informer, and Colleague.
• Knowledge of modern office equipment including computers and printers.

Certificates, Licenses, Registrations 

• Maintains state and publisher credentialing for, but not limited to TABE, CASAS, GED, HiSET and TASC. 

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this Job, the employee is regularly required to sit; use hands and fingers; and talk or hear. The employee is frequently required to reach with hands and arms and is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually quiet.

 Additional Information:

Language Skills        

• Communicate clearly and concisely, both orally and in writing.
• Report complex data and research findings based on the knowledge level and needs of the audience of the information 
• Establish and maintain effective working relationships with those contacted in the course of work including the general public.

Mathematical Skills    

       •    Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. 

• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. 

Reasoning Ability         

       •    Ability to use effective critical thinking, problem solving and decision making skills.         

• Ability to deal with problems involving several concrete variables in standardized situations.       

Computer Skills                    

• Ability to retrieve data from student information systems.
• Proficient in Computer programs: Excel, PowerPoint, Microsoft Word, Informer, and Colleague.
• Knowledge of modern office equipment including computers and printers.

Certificates, Licenses, Registrations 

• Maintains state and publisher credentialing for, but not limited to TABE, CASAS, GED, HiSET and TASC. 

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this Job, the employee is regularly required to sit; use hands and fingers; and talk or hear. The employee is frequently required to reach with hands and arms and is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually quiet.