FT Assistant Registrar

FT Assistant Registrar


Halifax Community College
100 College Drive
Weldon, NC 27890
Phone: 252-536-2551

Job Location

Weldon, NC


Commensurate with experience


State of NC

Job Category

  • Technical/Paraprofessional

Application Period

Opens: Tuesday, February 6, 2024
Closes: Tuesday, February 20, 2024

Target Start Date

Friday, March 1, 2024

Expected Work Hours


Employment Type


Minimum Qualifications

  • Bachelor’s Degree
  • Three years of experience in an office setting.

Preferred Qualifications

  • Three years of experience working in Student Services in a Community College system.
  • Knowledge of the North Carolina Community College Administrative code as it pertains to Continuing Education FTE/enrollment reporting, knowledge of Colleague, Entrinsik Informer, Microsoft Word, Excel, and PowerPoint.

Position Description


  1. Assist Registrar by providing copies of transcripts to curriculum students and providing student information to faculty.
  2. Organize and maintain permanent records and provide transcripts for all Continuing Education and Literacy students.
  3. Check registration forms for accuracy and post grades into computer for all Continuing Education and Literacy students.
  4. Maintain and retrieve electronic transcripts submitted to the Registrar’s Office from other institutions.
  5. Process incoming Curriculum drop/add forms to maintain tracking system of students’ current enrollment status.
  6. Assist with evaluating graduation applications and running the degree audit  in addition to assisting with the graduation process, to include rehearsal and ceremony.
  7. Maintain curriculum and continuing education files in accordance with the North Carolina Community College System Office Records Retention and Disposition plan.
  8. Filing documents in student folders (requests for audit, grade change requests, etc.)


  1. Prepare reports for the System Office, including the Continuing Education FTE Report, Continuing Education Institutional Class Report, and Student Data Report due at the end of each semester (three times per year).
  2. Run reports using Entrinsik Informer from the Curriculum student database when requested.


  1. Attend continuing education training offered by the System Office.
  2. Participate in the Regional Registrars’/Admissions group.
  3. Participate and serve on College committees.
  4. Perform any other duties as needed, including registering students, entering grades, issuing transcripts, and assisting with special outreach events.
  5. Assist in recruitment and retention of students.
  6. Participate in College events and activities.

How to Apply

MUST READ Special Instructions and Additional Information to Applicants:


Resumes are not accepted in lieu of state applications.  "See Attached Resume", etc. will result in an incomplete application.  Resumes, cover letters, and all transcripts listed on application must be uploaded with your application or this will also result in an incomplete application.  Official transcripts must be submitted to the Human Resources Director within (15) days upon hiring.  All applications must be submitted directly via our online application system at https://www.schooljobs.com/careers/halifaxcc

Applications submitted through third party sites will not be accepted.  Application packets for employment must be submitted by 5:00 p.m. on the closing date.  If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting close date will be accepted. Resumes are not accepted in lieu of state applications.  "See Attached Resume", etc. will result in an incomplete application.  Resumes, cover letters, and all transcripts listed on application must be uploaded with your application.  To receive credit, all relevant experience must be included in the work history section of the application.  

Any information omitted from the application but included in the resume will not be considered for qualifying credit.  Persons eligible for Veteran's Preference must submit a copy of Form DD-214.

Job Post Contact

Applications will only be accepted through: