FT Assistant Vice President of Foundation & Advancement

FT Assistant Vice President of Foundation & Advancement


Halifax Community College
100 College Drive
Weldon, NC 27890
Phone: 252-536-2551

Job Location

Weldon, NC


Depends on Qualifications


State of NC

Job Category

  • Professional

Application Period

Opens: Thursday, September 9, 2021
Closes: Friday, December 31, 2021

Target Start Date

Monday, November 8, 2021

Expected Work Hours

Monday through Friday, 8 a.m. to 5 p.m.

Employment Type

Full Time Position

Minimum Qualifications

Education requirements:

A Bachelor’s degree in education, business , finance or public administration, social sciences, marketing, communications or closely related field and a Master's Degree from a regionally accredited institution.

Work Experience:

Five years of experience in public or private fundraising with a documentable record of success in fund development, constituent relationship management, or marketing.

Experience in institutional fund-raising, advancement, development and marketing, and/or alumni relations.

The ability to work with computerized software such as E-Tapestry, QuickBooks, or other accounting software systems.

Documented experience organizing and handling multiple complex tasks in a fast-paced environment.

Knowledge of Accounting

Other Requirement - Residence in the College's service delivery area.


Preferred Qualifications

Preferred Qualifications:

Education Preferred: Master’s Degree from a regionally accredited institution and a certificate in fundraising.

Work Experience Preferred:

Knowledge of fundraising activities, marketing, donation program strategies and instruments associated with unrestricted and restricted gifts, endowments, planned gifts, outright gifts, insurance policy gifts, property gifts, corporate matching gifts, Foundation gifts, in-kind gifts, and naming opportunities. Community College philosophy, scope of educational programs.

Experience in community college work preferred.

Possess experience with donor management software (preferred).

Physical Requirements:

Frequently requires standing, sitting, and walking.

Occasionally requires lifting (10-15 pounds), repetitious finger and wrist movement, and reaching both high and low.

Constantly requires speaking clearly, hearing, and seeing.


Generally, this employee must be able to operate office equipment such as personal computer, fax machine, photocopier, etc.

This employee must be able to operate an automobile, as the ability to drive and travel is an expected part of the job.

Possess experience with donor management software (preferred).

Position Description


The Assistant Vice President (AVP) of Foundation and Advancement under the supervision of the Vice President for Institutional Effectiveness and Advancement will execute long-range strategic leadership and provide day-to-day administration of the Halifax Community College Foundation, Incorporated and in alignment with the institutional goals as noted in the College Strategic Plan.  The AVP of Foundation and Advancement will be responsible for planning, organizing, directing aggressive and comprehensive annual fund-raising campaigns reaching all sectors of the service delivery area.  The AVP of Foundation and Advancement will cultivate high-level donors towards the fulfillment of the yearly benchmarks as noted in the College Strategic Plan for increasing Foundation funds and institutional funds.  Execute fund-raising strategies, such as planned and "friends  giving" that enhance the long-term financial health of the Foundation and institutional funds.  Implement events for the recognition of donors; and for coordinating the distribution of Foundation funds through student scholarships, faculty and staff awards and/or grants and other means, to advance the quality of the college's programs, services, equipment and facilities.

Examples of Duties

1. Must be personable, energetic, and intuitive strategic thinker-planner capable of finding and securing private monetary contributions through annual fund drives, planned and deferred giving, capital and major gift campaigns, endowment development, special events, business partnerships and grant acquisitions and must be capable of identifying and cultivating potential benefactors from within the business, foundation, philanthropic,

college staff, and alumni communities.

2. Provide strong leadership in benchmarking, professional development, innovation, change management, use of foundation related technologies, continuous quality improvement, and promotion of the involvement of community leaders and others advocates to enhance the image and visibility of the college.

3. Implements programs that increase high donations to the college.

4. Research, identify and document new institutional funding sources in fulfillment of benchmark deliverables.

5. Implement strategies for all foundation fundraising activities, events, recruitment of board members with financial net worth, and planning processes to enhance the College’s financial health.

6. Provide strategic initiatives to cultivate external audiences to enhance the College’s reputation, financial resources, and constituent relationships to enhance financial opportunities for the Foundation and Institutional funds.

7. Develop and participate in seminars and webinars in Technology and software relative to Foundation operation to promote Institutional Advancement.

8. Attend professional seminars, webinars, and workshops to increase engagement of new ideas in cultivating high-level donors towards fulfillment of the yearly benchmarks for increasing Foundation funds and Institutional funds.  The yearly benchmark targets as layout in the strategic plan are independent of the investment in the stock market.

9. Stay abreast of trends in fund and “friend raising”, alumni management, technology, board development and sales techniques.

10. Collaborate with the Foundation Board of Directors, the College President, and Senior Staff in formulating the Foundations goals and objectives.

11. Coordinate the work of the foundation and its committees. Produce and host events using volunteers and paid staff.

12. Maintain currency, relevancy and quality in all foundation programs and services and analyze program data to ensure appropriate use of the College and Foundation resources.

13. Must be able to connect, via a servant leader’s heart, to the faculty, staff, students, and community that we serve.

14. Maintain knowledge of the college’s mission and goals to ensure that the foundation’s operations support the mission, goals, and objectives of the college and the needs of the students and community.

15. Oversee the preparation of all Foundation reports and compliance with audit requirements.

16. Identify, research, cultivate, solicit and recognize individual and organizational donors.

17. Plan and implement donor and fundraising events, including, but not limited to, the golf tournament and donor recognition luncheon.

18. Manage the databases for external stakeholders such as donors and alumni.

19. Monitor the growth and the financial health of the Alumni Association and Alumni donation.

20. Develop, implement and evaluate policies, processes, procedures and systems to ensure fundraising efforts are efficient and effective.

21. Create a reporting system to analyze financial gift support and use the data to establish benchmarks and monitor progress.

22. Assist the director of public relations and marketing with developing, implementing and evaluating an integrated communications plan for the HCC Foundation Inc.

23. Maintain an effective college-wide collaborative work environment through team building and positive reinforcement techniques for fundraising.

24. Must be self-directed and motivated to help the foundation reach a higher level of commitment to the college funds.

25. Forecast the funds needed for staffing, equipment, facilities, materials and supplies; provide accountability and Return on Investment (ROI) reports for the Foundation budget and activities.

26. Maintain business-like manners and observe appropriate protocol in all college-related interactions.

27. Effectively, market Foundation programs in coordination with the College marketing and public relations staff.

28. Serve as a catalyst for creating revenue generation from major gifts ($10,000 and more) and partners with the President to cultivate and solicit major donors.

29. Prepare all monthly financial statements, reconcile foundation accounts and maintain accurate financial records.

30. Resolve fund related problems and follow up with donors and the HCC Business Office on new projects/funds to be created.

31. Reconcile donations received and work with the HCC Business Office to calculate interest and timely transfer of funds to appropriate accounts.

32. Create, monitor, and update financial related policies and procedures.

33. Performs tracking of financial data; preparing and submitting financial reimbursement; prepare after action reports; conduct internal audit of reimbursement; and maintain supporting documentation.

34. Prepares and reconciles HCC Foundation donations (calculate interest and timely transfer of funds to appropriate accounts), and financial statements on a monthly basis.

35. Works with the HCC Business Office to manage charts of accounts, establishes new funds, process donation journal entries, research fund related discrepancies and follow up on a timely basis with donors and the HCC Business Office on new projects/funds to be created, and prepares detailed records and reports as required.

36. Serve as a contributing member of the Institutional Effectiveness and Advancement Office to solve problems, address challenges, and position the College to take advantage of funds’ opportunities.

37. Perform other duties as assigned by the vice president of institutional effectiveness and advancement.

38. Maintain confidentiality and discretion.



Continuously hone and update skills in resource development, alumni affairs, volunteer management and event planning.

Attend appropriate local, regional, state and national professional development activities to stay abreast of trends and best practices and enhance the effectiveness of the fundraising program.

Serve on various College committees.

Serve as a representative of the College for special events.

Participate in College events and activities.

Submit annual plans (with goals, objectives, strategies, tactics and budget) to the Vice President of Institutional Effectiveness and Advancement.

Must be able to work in a college environment.

Must be able to travel throughout the college service area.

Must demonstrate interpersonal skills applicable to working with diverse groups of stakeholders.

How to Apply

MUST READ Special Instructions and Additional Information to Applicants:


**Important Information:

In the cover letter, applicants should address numbers 1, 2, 3, 4 & 5 from the Duties and Responsibilities section.

All applications for this position must be submitted directly via our online application system at https://www.schooljobs.com/careers/halifaxccApplications submitted through third party sites will not be accepted.  Application packets for employment must be submitted by 5:00 p.m. on the closing date.  If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting close date will be accepted. 

Resumes are not accepted in lieu of state applications.  "See Attached Resume", etc. will result in an incomplete application.  Resumes, cover letters, and all transcripts listed on application must be uploaded with your application.

To receive credit, all relevant experience must be included in the work history section of the application.  Any information omitted from the application but included in the resume will not be considered for qualifying credit.

Persons eligible for Veteran's Preference must submit a copy of Form DD-214.  

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