FT Coordinator of the Dr. Ervin V. Griffin Sr. Centre

FT Coordinator of the Dr. Ervin V. Griffin Sr. Centre

Employer

Halifax Community College
100 College Drive
Weldon, NC 27890
Phone: 252-536-2551

Job Location

Weldon, NC

Salary/Grade

Depends on Qualifications

Benefits

State of NC

Job Category

  • Professional

Application Period

Opens: Thursday, September 9, 2021
Closes: Thursday, September 30, 2021

Target Start Date

Monday, October 11, 2021

Expected Work Hours

Monday through Friday, 8 a.m. to 5 p.m.

Employment Type

Full Time Position

Minimum Qualifications

Education:

Bachelor’s degree in Theater Arts, Theater Management or related degree

Knowledge of department and college policies, procedures and practices with the ability to answer work.

 

Ability to maintain a high level of confidentiality and discreet judgment.

Maintains records of all usage fees and financial bookkeeping.

Experience with face-to-face customer service and excellent verbal and writing skills.

Knowledge of theater, box office and concession operation.

Working knowledge of techniques and methods of stage, lighting, sound and communications design, installation and preparation for theatrical or related performances.

Ability to design, operate and maintain technical lighting and sound equipment and systems.

Ability to provide event management and technical assistance for college sponsored events where required.

Knowledge of electronics, stage equipment, rigging and audio-visual media.

Knowledge of computerized and manual stage lighting control systems.

Strong understanding of event management as it pertains to the logistical aspect of a multipurpose venues operation so as to be able to effectively communicate and work alongside numerous vendors and organizations as it relates to theatrical style and non-theatrical style events.

Interpersonal skills using tact, patience and courtesy.

Knowledge and use of proper lifting techniques.

Ability to provide technical guidance and input into the technical operations of the Griffin Centre.

Ability to safely operate and maintain technical theatre tools and equipment.

Ability to establish and maintain cooperative and effective working relationships with others.

Ability to prioritize and schedule work and multi-task.

Proficient computer skills.

Excellent communication and customer service skills.

Ability to solve issues and work with a diverse population, work with large crowds and young children.

Physical Requirements:

While performing the duties of this job, the employee is regularly required to walk, stand, use hands, to finger, handle, or feel, climb or balance, stoop, kneel, crouch and crawl, reach with hands and arms, talk, or hear.

The employee is occasionally required to sit and stand

The position may also require close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

 

Equipment:

Must possess good working knowledge of computers and various office software such as Microsoft Word, Excel, PowerPoint

Printers/Copiers

Box Office ticketing software such as Etix

ETC Expression 3 Lighting System

Allen and Heath QU24 digital sound board or other digital sound board equipment

Various types of microphones and speakers and multiple types of cabling

Telex Intercom System

Video Cameras and Tripods

Laptop and Projector systems

Preferred Qualifications

Education:

Bachelor’s degree in Theater Arts, Theater Management or related degree.

Work Experience Preferred:

3-5 years’ experience in coordinating, producing, and directing performing arts events, activities, or a combination of education commensurate with the requirement of the position.

Experience in providing technical support for performing artists including lighting, sounds, set design, construction, etc., preferred

Demonstrated ability to communicate effectively in a public setting.

Demonstrated interpersonal skills.

A commitment to the goals, standards, and ethics of HCC.

Position Description

Description:

This position manages the day-to-day operations of the performance and rental spaces of the Dr. Griffin Centre on the campus of Halifax Community College. This includes but is not limited to Building and Event Management, daily operations of the Box Office, coordination of ticket sales for events, negotiation of contracts between performers/agents and presenters and conferencing with potential rental clients. Must be able to communicate effectively with students, college personnel, patrons and community groups; advanced oral and written communication and presentation skills are essential.

Examples of Duties:

Duties and Responsibilities include the following:

1. Oversees management and develops policies and procedures relating to Box Office and Front of House operations.

2. Serves as primary contact and information source for all who utilize or wish to utilize the facility.

3. Completes all rental and internal usage contracts.

4. Provides the business office with all necessary financial data as needed and required.

5. Completes all documentation necessary to ensure timely payments to all vendors.

6. Completes reconciliation reports at the close of ticketed events.

7. Coordinates and oversees load-in, set-up, run and strike for all theatrical events where necessary.

8. Coordinates and oversees all staffing for each event.

9. Manages building tours and private rentals.

10. Maintains information on annual patron visitation.

11. Interfaces with local organizations and business partners on event planning and implementation.

12. Work alongside the local school systems during the planning and implementation of their special events.

13. Manages concessions including training, budget and vendor management.

14. Serves as administrator for Box Office Software vendor, manages webpage development with HCC Information Systems, responsible for the audience database for coordinated efforts with the campus public relations and marketing director, HCC Foundation and external clients.

15. At the discretion of the HCC President and Vice President's Offices, assist in the coordination of major events within the campus. Responsibilities include but are not limited to overseeing logistics, site coordination, partnering with marketing and other campus stakeholders.

16. Directs all advance work with artists and users, from hospitality and scheduling to technical and front of house support, making advance arrangements and coordinating campus support services including but not limited to Maintenance Staff, Director of Security and others needed to successfully execute an event.

17. Works alongside the maintenance department with building up keep and repair.

18. Manages the development and work with the HCC Webmaster on the maintenance of the webpage.

19. Schedules and coordinates with local schools and the community on participation in selected events.

20. Organize and maintain the areas related to the performing arts, green room, dressing rooms, make-up rooms and other areas as assigned.

21. Assist with room set up for internal and external facility requests for The Griffin Centre.

22. Perform assigned responsibilities, duties and tasks according to established practices, procedures, techniques and standards in a safe and efficient manner and with minimal supervision.

23. Serve on campus wide committees as needed.

24. Provide learning and mentoring opportunities for students during the school year.

25. Schedule the work duties of student workers, volunteers or part-time help as needed.

26. Ability to work a flexible work schedule that includes early mornings, evenings and weekends.

27. Other duties as assigned by the President and Vice President of Institutional Effectiveness and Advancement.

How to Apply

MUST READ Special Instructions and Additional Information to Applicants:

All applications for this position must be submitted directly via our online application system at https://www.schooljobs.com/careers/halifaxcc.

Applications submitted through third party sites will not be accepted.  Application packets for employment must be submitted by 5:00 p.m. on the closing date.  If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting close date will be accepted. 

Resumes are not accepted in lieu of state applications.  "See Attached Resume", etc. will result in an incomplete application.  Resumes, cover letters, and all transcripts listed on application must be uploaded with your application.

To receive credit, all relevant experience must be included in the work history section of the application.  Any information omitted from the application but included in the resume will not be considered for qualifying credit.

Persons eligible for Veteran's Preference must submit a copy of Form DD-214. 

Job Post Contact

Applications will only be accepted through:
https://www.schooljobs.com/careers/halifaxcc